Judge William Q. Hayes
Limits & Logistics
Courtesy Copies
Filings
Not Required
Filings (Exhibit Binders)
Required
Adjournments
Communication
Chambers
Phone
Chambers
Chambers
In Person
Clerk
Immediate Notification
Magistrate Judge
Detailed Drafting Rules
Proposed orders must not contain filer's name/law firm or the word 'proposed' in caption.
Proposed orders must be submitted in Word format simultaneously with all motions that are not fully noticed and set for hearing twenty-eight (28) days or more after the date of filing. In accordance with Section 2(h) of the Electronic Case Filing Administrative Policies and Procedures Manual, proposed orders must not contain the name and law firm information of the filing party, and must not contain the word “proposed” in the caption.
DOCX
Proposed orders must be emailed to opposing counsel and efile_hayes@casd.uscourts.gov with docket number and case name in subject line.
Counsel must email proposed orders to opposing counsel and to the following address: efile_hayes@casd.uscourts.gov, and include the docket number and case name in the subject line of the email.
Direct to: Chambers
- Advance Notice Required
- Hours
- Status Inquiries
No courtesy copies required for filings under 20 pages.
The Court does not require courtesy copies for filings less than 20 pages in length, including attachments and exhibits.
No Courtesy Copies Required
Digital filing is sufficient. Do not send physical copies.
Courtesy copies must include CM/ECF document header on each page.
The courtesy copy must contain the CM/ECF document header on the top of each page.
Courtesy copies should be double-sided but single-sided is acceptable.
The Court prefers courtesy copies to be printed double-sided, but will accept single-sided.
Courtesy copies must be bound on top left corner only, no steel prong fasteners.
Please bind courtesy copies on the top left corner only. Please do not use steel prong fasteners at the top.
Filings with more than 3 exhibits must have tabbed exhibits with table of exhibits.
If a filing has more than three (3) exhibits, the exhibits must be tabbed and listed in a table of exhibits.
Test courtroom technology equipment at least 7 days before hearing/trial.
Parties may call chambers to schedule time to test the equipment at least seven (7) days before the hearing or trial.
Phone
Direct to: Chambers
- Advance Notice Required7 days before hearing/trial
For telephonic hearings, email phone/dial-in info to Court at least 7 days in advance.
If a telephonic hearing is allowed by the Court, counsel appearing telephonically are responsible for arranging the call and must email the Court the correct phone number and any dial-in information at least seven (7) days in advance of the hearing.
Direct to: Chambers
- Advance Notice Required7 days before hearing
File and email proposed pretrial order to Chambers at least 7 days before pretrial conference.
the Court requires that the parties file and email to Chambers a proposed pretrial order at least seven (7) days before the pretrial conference.
Direct to: Chambers
- Advance Notice Required7 days before pretrial conference
Email proposed jury instructions, verdict form, and statement of case to Court in Word format.
The proposed jury instructions, proposed verdict form, and statement of the case must also be emailed to the Court in Word format.
Direct to: Chambers
- File FormatWord
Obtain exhibit stickers from Clerk before trial starts.
Exhibit stickers may be obtained from the Clerk of the Court, in advance of the start of trial.
In Person
Direct to: Clerk
Immediately notify magistrate judge of settlement.
If the parties settle a case, counsel must immediately notify the magistrate judge of the settlement.
Immediate Notification
Direct to: Magistrate Judge