Judge William Q. Hayes
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- 2 copies
Filings < 20 pages
- Not required
Communication
Chambers
Phone
Chambers
Page & Word Limits3 rules
Motions must be filed 21 days before hearing; oppositions 7 days before.
Court's wording
All motions shall be filed at least 21 calendar days before the hearing date, except motions in limine and those pertaining to sentencing matters. Opposition briefs shall be filed at least 7 calendar days before the hearing date.
Trial Briefs. Pursuant to Criminal Local Rule 23.1, the parties may, no later than five court days before the date of trial, serve and file briefs on all significant disputed issues of law, including forseeable procedural and evidentiary issues.
Motions in limine due 2 weeks before hearing; oppositions 1 week before.
Court's wording
Motions in Limine. At the pretrial motions date, the Court will schedule a hearing date for motions in limine. Motions in limine are due two weeks before the hearing, with any opposition due one week before the hearing.
Document Format Requirements7 rules
Proposed orders must not contain filer's name/law firm or the word 'proposed' in caption.
- File type
- Word
- Proposed order
Court's wording
Proposed orders must be submitted in Word format simultaneously with all motions that are not fully noticed and set for hearing twenty-eight (28) days or more after the date of filing. In accordance with Section 2(h) of the Electronic Case Filing Administrative Policies and Procedures Manual, proposed orders must not contain the name and law firm information of the filing party, and must not contain the word “proposed” in the caption.
If a filing has more than three (3) exhibits, the exhibits must be tabbed and listed in a table of exhibits.
Formatting
- •Include table of exhibits
Please bind courtesy copies on the top left corner only. Please do not use steel prong fasteners at the top.
- Binding
- Bound on the left
Formatting
- •Bind on top left corner only
- •No steel prong fasteners at top
The courtesy copy must contain the CM/ECF document header on the top of each page.
Exhibits are to be placed in three-ring binders separated by tabs.
- Binding
- Three-ring binder
Formatting
- •Separated by tabs
Do not submit a list of model jury instruction numbers and do not submit model instructions with brackets.
- Proposed jury instructions
Formatting
- •No model instruction numbers
- •No bracketed instructions
The Court prefers courtesy copies to be printed double-sided, but will accept single-sided.
Formatting
- •Double-sided preferred, single-sided acceptable
Document Filing Requirements17 rules
Proposed orders must be submitted in Word format simultaneously with all motions that are not fully noticed and set for hearing twenty-eight (28) days or more after the date of filing.
All motions in limine are due two weeks before the motion in limine hearing date.
All responses are due seven (7) days before the motion in limine hearing date.
Joint proposed jury instructions, verdict form, voir dire, statement of case, exhibit binders due 7 days before motion in limine hearing date.
Court's wording
Unless otherwise ordered by the Court, the joint proposed jury instructions, proposed verdict form, voir dire questions, statement of the case, exhibit binders and proposed verdict forms are also due seven (7) days before the motion in limine hearing date.
Unless otherwise ordered by the Court, all oral argument must be attended by counsel in person, and will be heard in open court.
File Joint Motion to Dismiss and email proposed order within 28 days of settlement if no deadline set.
- Document
- Joint motion to dismiss
Must include
- •Email proposed order
Court's wording
If the magistrate judge does not set a deadline for the filing of a “Joint Motion to Dismiss,” the parties must file the “Joint Motion to Dismiss” and email a proposed order to this Court within twenty-eight (28) days of the settlement.
Government counsel must provide a list of exhibits and give it to the Courtroom Deputy Clerk on the first day of trial. All exhibits must be pre-marked on the first day of trial.
Counsel must be available at least five (5) minutes prior to the scheduled hearing time.
Proposed jury instructions must include authority and specify modifications.
- Document
- Proposed jury instructions
Must include
- •Authority supporting proposed instructions
Court's wording
The Court will accept other proposed jury instructions along with the authority supporting the proposed instructions. Any proposed instruction from statutory authority or the Ninth Circuit Model Instructions must state specifically the modification and the authority supporting the modification.
Do not enter the well, except during voir dire, opening statements and closing argument.
When a party has more than one lawyer, only one lawyer may conduct the examination of a given witness and that lawyer alone may make objections concerning that witness.
When objecting state only the legal ground for the objection, i.e., Aobjection, hearsay.@ Speaking objections are not permitted, unless the Court requests further information from counsel.
Conduct all examination of witnesses from the podium.
The Court will confirm the trial date during the pretrial conference.
The Court will schedule a motion in limine hearing date during the pretrial conference.
Exhibit stickers may be obtained from the Clerk of the Court or from the Courtroom Deputy Clerk, in advance of trial.
Proposed Voir Dire Questions and Verdict Forms. Counsel may serve and file proposed voir dire questions and forms of verdict on the day set for motions in limine.
Filing & Service rules
Courtesy Copy Requirements
Courtesy copies must be submitted via USPS mail, courier, or delivery to chambers.
Courtesy copies must be submitted in accordance with Section 2(e) of the Electronic Case Filing Administrative Policies and Procedures via United States Postal Service mail, courier, or delivery to chambers.
Civil cases
Page 2 | COURTESY COPIES
Provide 2 copies of exhibit binders to Court 7 days before motion in limine hearing date.
Unless otherwise ordered by the Court, the parties must provide two (2) copies of the exhibit binders to the Court seven (7) days in advance of the motion in limine hearing date.
Civil cases
Page 3 | Exhibits
No courtesy copies required for filings under 20 pages.
The Court does not require courtesy copies for filings less than 20 pages in length, including attachments and exhibits.
Civil cases
Page 2 | COURTESY COPIES
Pre-Motion Conference Requirements
parties may request to use other equipment in the courtroom by filing a joint motion, or an ex parte motion if joint motion is not possible, at least seven (7) days before the hearing or trial and email a proposed order to the Court.
parties may request to use other equipment in the courtroom by filing a joint motion, or an ex parte motion if joint motion is not possible, at least seven (7) days before the hearing or trial and email a proposed order to the Court.
Civil cases
Page 3 | Courtroom Technology
Adjournment & Extension Requirements
Motion/Trial Setting hearing scheduled 6 weeks after initial appearance.
Magistrate Judges will schedule the Motion/Trial Setting hearing on the Monday calendar six weeks after the initial appearance before the Magistrate Judge.
Criminal cases
Page 1 | PRETRIAL MOTIONS
Trials generally scheduled 9:00a.m. to 5:00p.m., starting Tuesdays.
Generally, trials are scheduled from 9:00a.m. to 5:00p.m., beginning on Tuesdays.
Criminal cases
Page 2 | TRIAL PROCEDURES
Chambers Communication Rules
Proposed orders must be emailed to opposing counsel and efile_hayes@casd.uscourts.gov with docket number and case name in subject line.
Counsel must email proposed orders to opposing counsel and to the following address: efile_hayes@casd.uscourts.gov, and include the docket number and case name in the subject line of the email.
Civil cases
Page 1 | PROPOSED ORDERS
Email proposed jury instructions, verdict form, and statement of case to Court in Word format.
The proposed jury instructions, proposed verdict form, and statement of the case must also be emailed to the Court in Word format.
Civil cases
Page 3 | Pretrial Conference
File and email proposed pretrial order to Chambers at least 7 days before pretrial conference.
the Court requires that the parties file and email to Chambers a proposed pretrial order at least seven (7) days before the pretrial conference.
Civil cases
Page 3 | Pretrial Conference
For telephonic hearings, email phone/dial-in info to Court at least 7 days in advance.
If a telephonic hearing is allowed by the Court, counsel appearing telephonically are responsible for arranging the call and must email the Court the correct phone number and any dial-in information at least seven (7) days in advance of the hearing.
Civil cases
Page 3 | Telephonic Hearings
Immediately notify magistrate judge of settlement.
If the parties settle a case, counsel must immediately notify the magistrate judge of the settlement.
Civil cases
Page 4 | Settlement
Parties may call chambers to schedule time to test the equipment at least seven (7) days before the hearing or trial.
Parties may call chambers to schedule time to test the equipment at least seven (7) days before the hearing or trial.
Civil cases
Page 3 | Courtroom Technology
Exhibit stickers may be obtained from the Clerk of the Court, in advance of the start of trial.
Exhibit stickers may be obtained from the Clerk of the Court, in advance of the start of trial.
Civil cases
Page 3 | Exhibits