Judge Sarah Netburn
Individual Rules, Standing Orders & Policies
Limits & Logistics
Document Limits
Courtesy Copies
Filings (>10 pages)
Required
Filings (Sealed Document)
Required
Filings (Witness List, Exhibit List, Requests To Charge, Proposed Voir Dire, Verdict Sheet, Statement Of Elements, Proposed Findings Conclusions, Objections To Lists, Motions In Limine, Pretrial Memorandum)
Required
Filings (All filings)
Required • Binding: Three Ring Binder
Adjournments
Must Include
- 1Reason For Request
- 2Original Date
- 3Number Of Previous Requests
- 4Previous Requests Granted Or Denied
- 5Adversary Position
Must Include
- 1Reason For Request
Communication
Chambers
Phone
Chambers
Chambers
Letter Ecf
Chambers
Detailed Drafting Rules
Letters to chambers limited to 5 pages (excluding exhibits) without prior permission.
Letters may not exceed 5 pages, exclusive of exhibits, unless prior permission is received from the Court.
Courtesy copies required for letters over 10 pages (including exhibits).
Courtesy copies, as set forth in Paragraph 2(B), infra, must be provided for all letters in excess of 10 pages, inclusive of exhibits.
Courtesy Copies Required
Logistics
Audio/visual evidence must be submitted on password-free USB, not on ECF.
Audio/visual material cannot be filed on ECF. If a party wishes to submit audio or visual evidence for the Court’s consideration, the evidence should be submitted on a USB with no security measures (i.e., password protections).
Paper
USB submissions can be mailed or delivered to courthouse mailroom.
The USB can be mailed to Chambers or delivered to the mailroom at the Thurgood Marshall Courthouse, 40 Foley Square, New York, NY 10007.
Paper
Letters to chambers are limited to 5 pages (excluding exhibits).
Letters may not exceed 5 pages in length (exclusive of exhibits).
Sensitive/confidential letters must be emailed as PDF (not PDF/A) to chambers.
Ex parte settlement letters, proposed case management plans, or letters otherwise containing sensitive or confidential information should be emailed to Chambers as a .pdf (not .pdf/A) attachment to the address provided on the scheduling order.
Emails to chambers must include case caption and docket number in subject line.
E-mails shall: (1) state in the subject line the caption of the case, including the lead party names and docket number; and (2) provide a brief description of the contents of the letter.
Direct to: Chambers
- Advance Notice Required
- Hours
- Status Inquiries
No substantive content in email body - only in attached letter.
Parties shall not include substantive communications in the body of the e-mail; such communications shall be included only in the attached letter.
Direct to: Chambers
- Advance Notice Required
- Hours
- Status Inquiries
Phone calls to chambers only for urgent matters requiring immediate attention.
Telephone calls to Chambers are permitted only for urgent matters requiring immediate attention.
Phone
Direct to: Chambers
- Advance Notice Required
- Hours
- Status Inquiries
Email courtroom deputy for docketing, scheduling, and calendar matters.
For docketing, scheduling, and calendar matters, email the Courtroom Deputy at Diljah_Shaw@nysd.uscourts.gov.
Direct to: Chambers
- Advance Notice Required
- Hours
- Status Inquiries
All moving papers, letter motions, and letters must be in searchable PDF format, not scanned images.
All moving papers, letter motions, and letters filed on ECF or emailed to chambers must be in searchable PDF form. Typically, this means that a document created using word-processing software must be converted to PDF from the original word-processing file. PDF images may not be created by scanning paper documents.
Motion memoranda limited to 8,750 words; reply briefs limited to 3,500 words; tables required for briefs 3,500+ words.
Unless prior permission has been granted, memoranda of law in support of and in opposition to motions are limited to 8,750 words, and reply briefs are limited to 3,500 words. Memoranda of 3,500 words or more shall contain a table of contents and a table of authorities.
Discovery disputes require meet-and-confer before filing 5-page ECF letter motion; responsive letters due within 3 business days.
Any party wishing to raise a discovery dispute with the Court must first confer in good faith with the opposing party, in person or by telephone, in an effort to resolve the dispute. If this meet-and-confer process does not resolve the dispute, the party may submit an ECF letter motion to the Court, no longer than five pages, explaining the nature of the dispute and requesting an informal conference. Such letter must include evidence or a representation that the meet-and-confer process occurred, including when and whether it was in person or over the telephone. Any responsive letter should be submitted within three business days.
Pre-Motion Conference
A pre-motion conference is mandatory before filing. You must submit a letter first.
Letter Requirements
Briefing Schedule
Opp: 3d • Reply: d
Ex parte settlement letter (max 5 pages) required one week before conference.
No later than one week before the conference, counsel for each party must send the Court a letter, marked “Confidential Material for Use Only at Settlement Conference,” which should not be served on the other parties. The letter should be e-mailed to the Court in accordance with the Individual Practices of Judge Netburn. This ex parte letter must not exceed five (5) pages, unless permission to do so has been sought and granted by the Court.
Document Type
Ex Parte Settlement Letter
Ex parte settlement letter limited to 5 pages (with permission for more).
This ex parte letter must not exceed five (5) pages, unless permission to do so has been sought and granted by the Court.
Settlement conferences may be conducted by telephone if parties jointly request.
The Court will consider applications to conduct the entire settlement conference by telephone if the parties jointly request.
Phone
Direct to: Chambers
- Advance Notice Requiredjoint_request
Individuals living more than 100 miles from NYC may participate by telephone with Court permission.
I have obtained permission from the Court to allow the following individual(s) who live(s) more than 100 miles from New York City to participate in the conference by telephone.
Phone
Direct to: Chambers
- Advance Notice Requiredcourt_permission
Parties encouraged to request earlier settlement conference if productive
The parties are, however, encouraged to contact the Court earlier if they believe a settlement conference sooner would be productive.
Letter via ECF
Direct to: Chambers