El Dorado Superior Court Document Format Requirements

CRITICAL

A party presenting DVD evidence must ensure that all video and pictures are in a format playable by the court’s DVD players.

To prevent delays in court due to compatibility problems, a party presenting evidence by way of DVD must ensure all video and pictures on the DVD are burned in a DVD-player playable format.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Documents presented for filing must comply with the specified California Rules of Court.

All papers and documents presented for filing shall comply with California Rules of Court, rules 2.100–2.150 and rules 3.1110–3.1116.

CRITICAL

A photocopy of a printed form must preserve the original form’s format on both the face and reverse sides.

A document that is produced by photocopying a printed form shall possess the same format with respect to the face and reverse side of the form as does the printed form from which it is copied.

CRITICAL

In criminal cases, misdemeanor plea and plea in abstentia forms are included, but felony plea forms must be presented with original wet signatures.

The term “Documents,” as applied to criminal cases, includes misdemeanor plea and plea in abstentia forms, but excludes felony plea forms, which must be presented to the court with original, wet signatures.

CRITICAL

The court will not accept an exhibit that is improperly tagged, marked, weighed, or otherwise identified.

E. Any exhibit that is improperly tagged, marked, weighed, or otherwise improperly identified, will not be accepted by the court.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

Format

PDF

Documents submitted through eFiling must be searchable PDFs viewable in any standard PDF viewer.

Documents submitted through eFiling must be in PDF Format, text searchable, and viewable on any standard PDF viewer.

CRITICAL

The joint exhibit set must be tabbed and sequentially numbered, presented in three-ring binders, and include a table of contents listing exhibits by number.

(2) A joint set of exhibits, tabbed and sequentially numbered, in three-ring binders, with a table of contents listing each exhibit by number.

Checked and corrected to match the court's document on Oct 10, 2026CRITICAL

The administrative record must meet the stated paper, copying, single-sided, left-margin, pagination, and hole-punching requirements; recycled paper is preferred, and originals may be lodged if exact copies are provided to all parties.

(1) Type of Paper. The administrative record shall be prepared on white or unbleached paper, preferably recycled, of standard quality not less than 20 pound weight, 8½ by 11 inches in size, using a photocopying process that will produce clear and permanent copies legible to printing. Only one side of the paper shall be used and the margin shall not be less than 1¼ inches on the left side of the page. The original of an environmental document may be lodged as part of the administrative record provided that exact copies of the original are provided to all parties in the action. The pages of the administrative record shall be numbered consecutively and three-hole punched in the left margin.

CRITICAL

The record must be lodged in loose-leaf binder volumes, prominently titled and numerically tabbed by document number, with no more than 300 pages per volume.

The administrative record shall be lodged in one or more volumes of loose leaf binder, tabbed by document number, and prominently titled “ADMINISTRATIVE RECORD VOL. 1,” etc. Each volume shall consist of not more than 300 pages and shall be numerically tabbed by the document number in the volume.

CRITICAL

Before certification and lodging, the administrative record must be organized in the listed order, with the remainder placed in chronological order if possible.

Prior to certification and lodging, the administrative record shall be organized with the documents in the following order: a. The Notice of Determination; b. The resolution(s) or ordinance(s) adopted by the lead agency approving the project, including any resolution(s) or ordinance(s) adopted in compliance with Public Resources Code sections 21081 and 21081.6; c. The Draft or revised Draft Environmental Impact Report and initial study; d. The comments received on and the responses to those comments prepared for the Draft Environmental Impact Report or Negative Declaration, including any modifications to the environmental documents and project made after the comment period; e. The remainder of the Final Environmental Impact Report (e.g., the Technical Appendices and other technical materials); f. The staff reports prepared for the approval bodies of the lead agency; g. Transcripts and/or minutes of hearings; and h. The remainder of the administrative record, in chronological order if possible.

CRITICAL

Petitioners must prepare the trial notebook in a three-ring binder and file it no later than 15 days before the hearing.

Petitioners shall prepare a trial notebook in a three-ring binder that shall be filed with the Court no later than 15 days prior to the date of the hearing.

CRITICAL

Exhibit lists must number the petitioner’s exhibits serially and list the respondent’s exhibits alphabetically.

Exhibits shall be listed, with petitioner’s exhibits to be listed serially by number, and respondent’s exhibits listed alphabetically.

CRITICAL

Exhibits must be marked with appropriate stickers.

Exhibits shall be marked with appropriate stickers.

CRITICAL

Original trial exhibits must be placed in a standard binder for the judge, with a duplicate binder for witnesses.

The originals shall be placed in a standard binder and given to the judge for their use during trial. A duplicate copy of this binder shall be provided for the use of witnesses during trial.

CRITICAL

Separate exhibits with tabbed dividers, number petitioner’s exhibits, letter respondent’s exhibits, and refer witnesses to the exhibit’s tab identifier.

Exhibits shall be separated by tabbed separators, numbered for petitioner’s exhibits and lettered for respondent’s exhibits. A party desiring to refer to an exhibit shall refer the witness to the tab number or letter of that exhibit.

WARNING

Law and motion filings must refer to documents already in the court file by title, date, and filing date if known, rather than attach copies.

Law and motion documents filed with the court shall not include attached copies of any documents to which reference has been made that are already in the court’s file, but such documents shall be referred to by the title, date of the document, and date of filing, if known.

WARNING

A party requesting returned conformed copies must provide a self-addressed return envelope with sufficient postage.

A self-addressed, return envelope with sufficient postage affixed is required when any party desires the return of conformed copies.

WARNING

Original photographs must be substituted for photographically enlarged exhibits.

G. Original photographs shall be substituted for any photographically enlarged exhibits.

WARNING

Documents of at least 10 pages with multiple exhibits or sections must be bookmarked using the title of each corresponding exhibit or section.

All documents equal to or exceeding 10 pages and containing multiple exhibits or sections must be bookmarked with the title of the corresponding exhibit or section.

Checked and corrected to match the court's document on Oct 10, 2026WARNING

All electronically submitted documents must include page numbers.

All documents submitted electronically must include page numbers.

WARNING

Exhibits supporting or opposing a motion must be separately tabbed and numbered by the parties.

All exhibits submitted in support of or in opposition to a motion shall be separately tabbed and identified numerically by the parties.

WARNING

Instructions on which the parties disagree must be tabbed or otherwise identified in an index to the instructions.

Any instructions as to which there is no agreement shall be tabbed or otherwise indicated in an index to the instructions.

INFO

Digital signatures are authorized on court-filed documents and have the same force and effect as manual signatures.

Digital signatures on documents filed with the Court are authorized and shall have the same force and effect as the use of a manual signature.

INFO

The court may, in its discretion, order a representative sample or photograph in place of a large or bulky exhibit that poses a storage problem.

H. The court, in its discretion, may order a representative sample and/or a photograph substituted for large or bulky exhibits that pose a storage problem.

INFO

The listed organization describes a uniform order for typical record documents; it does not dictate record content, which is specified by statute.

NOTE: The above table of organization if not intended to dictate the content of the record but rather to describe a uniform order for those documents typically contained in an administrative record. Documents to be included in the record are specified in Public Resources Code section 21167.6(e).

Not confirmed. Read the court's wording below.CRITICAL?

All digital signatures must comply with the requirements of Government Code section 16.5(a)(1)-(5).

Not confirmed. Read the court's wording below.CRITICAL?

The judgment shall be prepared on Judicial Council form FL-180, and shall comply with the following provisions:

Not confirmed. Read the court's wording below.WARNING?

To prevent errors, not less than a complete clause or sentence should be stricken, even if it is intended only to correct one word or a figure.