Madera Superior Court Electronic Filing Rules

Applies to

Fax transmission

A fax transmitted to and stored by the Court is governed by the fax-filing rules and does not count as an electronic filing.

6.1.3 Fax Filings (Facsimile Transfer to Court). The Court may receive a facsimile transmission and may store such transmission as an electronic document. For purposes of these rules, however, such a document shall not be considered an electronically filed document, but rather shall be governed by the rules of court concerning Fax Filings. (Effective 1/1/22)

Applies to

Certain documents and filings

Documents and filings identified as e-filing exceptions must be submitted through conventional filing methods rather than electronic filing.

6.2.1 Exceptions to E-filing. Certain documents/filings are not eligible for submission through electronic filing and must be filed through conventional methods.

Applies to

Proposed order

When a proposed order is electronically submitted in a case using electronic filing, an editable word-processing version must also be emailed to the Court at the specified address.

6.1.8. Electronically Filed Proposed Orders. In compliance with California Rules of Court rule 3.1312(c), if a proposed order is submitted to the court electronically in a case in which the parties are electronically filing documents pursuant to California Rules of Court rule 2.250-2.261, an editable word-processing version of the proposed order must also be sent, by e-mail, to the court at Proposed.Orders@madera.courts.ca.gov. (Effective 7/1/25)

Applies to

Notice

The Court user must electronically file a notice identifying the existence, content, and physical filing of each document or filing submitted through a conventional-method exception.

A notice that identifies the existence, content, and physical filing of the document/filing must be electronically filed by the Court user as specified or instructed.

A paper document ordered by the court must be filed conventionally in the clerk’s office.

Any paper document ordered by the Court to be filed through conventional methods in the clerk’s office.

Applies to

Administrative record

Copies of a CEQA administrative record should be submitted conventionally, while the party lodging it must file electronically and serve notice of the filing.

All copies of the administrative record should be submitted through conventional nonelectronic means. The party lodging the administrative record shall file electronically and serve a notice of such filing for the administrative record.

Applies to

Administrative record

Copies of a qualifying administrative mandamus record should be submitted conventionally, while the party lodging it must file electronically and serve notice of the filing.

The copies of the administrative record should be submitted through conventional nonelectronic means. The party lodging the administrative record shall file electronically and serve a notice of such filing for the administrative record.

Applies to

Documents and filings

Electronic submission through the Court's identified EFSPs is permitted in specified case types and takes effect when the Court implements an e-filing platform.

6.1.6 Eligible Case Types – Electronic Filing Service Providers. Documents and filings can be submitted electronically from various electronic filing service providers (EFSPs) as noted on the Court’s website in the following case types: Civil (limited and unlimited); Small Claims; Family Law; Probate. Should the Court implement electronic filing, this rule will be in effect immediately upon implementation of an e-filing platform. (Effective 1/1/22, amended 1/1/24)

Applies to

Documents and filings

Electronic delivery by email or through an interface with the Court's case-management system is permitted for specified Traffic, Criminal, and Juvenile filings.

6.1.7 Eligible Case Types – E-Delivery and Interface. Documents and filings can be submitted through electronic delivery, including electronic mail and/or interface with the Court’s case management system (CMS) in the following case types: Infractions filed in the Traffic Division; Misdemeanors and Felonies filed in the Criminal and Traffic Divisions; Juvenile Delinquency matters filed in the Juvenile Division; Child Support matters filed in the Juvenile Division.

Applies to

Justice partner filings

The Court intends to permit justice-partner agencies to file specified categories of documents through dedicated electronic interfaces.

The Court intends to allow for electronic filing through direct interface (Interface) with the following justice partner agencies: Madera County District Attorney: Filing of initial and subsequent charging 95 ===== PAGE 96 ===== Superior Court of California County of Madera Local Rules of Court documents to include complaints, amended complaints, informations, and amended informations. Filing of subsequent documents including, but not limited to, motions, oppositions, petitions, and proposed orders (‘District Attorney Interface’); Madera County Probation Department: Filing of all probation related documents/filings (‘Probation Interface’); Madera County Sheriff’s Department: Filing of all executed arrest warrants, bench warrants, and body attachments (‘Warrant Interface’); Madera County Sheriff’s Department, Jail Division: Filing of all booking sheets (‘Jail Interface’); Madera Police Department: Filing of all direct filed citations (‘Electronic Citation Interface’) California Highway Patrol: Filing of all direct filed citations (‘CHP Interface’); California Department of Child Support Services: Filing of all documents related to Title IV-D Child Support matters (‘DCSS Interface’).

Applies to

Most documents not included in justice partner interfaces

For most documents outside the justice-partner interfaces, other Court users may file electronically through E-Delivery, including email, subject to stated exclusions and exceptions.

For most documents not included in justice partner agency interfaces, the Court will allow for electronic filing through electronic delivery, or E-Delivery (including e- mail), by other Court users. Please see ‘Exclusions and Exceptions’ below.

Applies to

Restraining order petition

Petitions for DVROs, DVTROs, and GVROs may be filed electronically through the court’s e-filing platform.

Petitions for restraining orders referenced in this Chapter can be electronically filed through the court’s e-filing platform.