Boulder County District Court Electronic Filing Rules

CRITICAL

Applies to

Pleading

E-mailing pleadings in county and district court criminal (T, M, CR and JD) matters will only be allowed in emergency situations and only with pre-approval from the judicial assistant or judicial officer.

E-mailing pleadings in county and district court criminal (T, M, CR and JD) matters will only be allowed in emergency situations and only with pre-approval from the judicial assistant or judicial officer.

CRITICAL

Applies to

Pleading

Pleadings may not be e-mailed.

Pleadings may not be e-mailed.

CRITICAL

Applies to

Pleadings and exhibits submitted in open court

Counsel must promptly e-file pleadings and exhibits that are submitted in open court.

It is the responsibility of counsel to promptly E-file all pleadings and exhibits submitted in open court.

CRITICAL

Applies to

Audio video exhibit notice

A Notice of Submission of an Audio/Video exhibit must be e-filed in the case.

Notice of Submission of an Audio/Video exhibit shall be E-filed within the case.

CRITICAL

Applies to

Exhibits

Counsel must electronically file exhibits before trial or hearing, or no later than seven business days afterward.

Counsel shall electronically file exhibits either prior to the trial or hearing but no later than seven business days after the trial or hearing.

CRITICAL

Applies to

Paper filed exhibits

After the hearing or trial verdict, paper-filed exhibits must be returned to counsel, who must scan and upload any not previously e-filed within seven business days.

After the hearing or trial verdict, any paper filed exhibits shall be returned to counsel. If these exhibits have not been previously electronically filed, counsel must scan and upload them into the e-filing system within seven business days.

CRITICALCivil cases

Applies to

Stipulation

After settlement at the pretrial conference, plaintiff’s counsel must electronically file the Stipulation within seven days.

If the parties reach a settlement at the pretrial conference, the judge or magistrate shall order plaintiff’s counsel to e-file the Stipulation within seven (7) days.

CRITICAL

Applies to

Proposed jury instructions

Proposed jury instructions must be e-filed in editable format.

Proposed jury instructions shall be E-filed in editable format.

CRITICAL

Applies to

Image of exhibit

If an exhibit cannot be submitted through e-filing because of its size or non-documentary nature, an image must be electronically filed for the record.

If a party intends to submit an exhibit or document that cannot be submitted through e-filing systems because of its physical size or because it is non-documentary in nature, an image of the exhibit shall be electronically field for purposes of the record.

CRITICAL

Applies to

In camera review notice

A Notice of Submission of in camera review documents must be e-filed in the case.

Notice of Submission of in camera review documents shall be e-filed within the case.

CRITICAL

Applies to

Proposed exhibits

Exhibits accepted after being tendered at the hearing must be filed through ICCES afterward.

In its discretion, the Court may also accept exhibits tendered at the hearing. If accepted, any such exhibits must be filed through ICCES following the hearing.

CRITICAL

Applies to

Audio video exhibit

Audio or video exhibits must be placed on a CD or DVD and delivered physically to the Clerk in person or by mail with a paper copy of the e-filed notice.

Those exhibits shall then be placed on a CD or DVD and physically submitted to the Clerk of Court either in-person or via mail with a paper copy of the E-filed Notice of Submission of Audio/Video exhibit.

CRITICAL

Applies to

Notice

A notice must be e-filed when a digital copy of photographs or other physical evidence is submitted.

A notice shall be e-filed when a digital copy of photographs or any other physical evidence is submitted.

CRITICAL

Applies to

Pleadings and new documents

After the listed effective dates, pleadings and new documents in the specified case types must be e-filed, and the Clerk accepts only e-filed pleadings.

After the effective date for each case type, the Clerk of Court will only accept E-filed pleadings. In cases initiated prior to the commencement date, all new documents shall be E-filed as of the effective date indicated below. - ▪ Criminal, misdemeanor, traffic, traffic infractions and juvenile delinquency: October 3, 2016 - ▪ County Court Civil, including FED: January 1, 2007 - ▪ Probate: January 1, 2005 - ▪ Domestic Relations: January 1, 2004 - ▪ District Court Civil: May 1, 2003

CRITICAL

Applies to

Proposed exhibits

Exhibits accepted at the hearing must be filed through ICCES within seven business days after the hearing.

If accepted, any such exhibits must be filed through ICCES within 7 business days of the hearing.

CRITICAL

Applies to

Application

Applications may be submitted by mail to the listed address or by email to the listed address.

Please submit applications to: Tracey Sogi, Court Executive PO Box 4249 Boulder, CO 80306 Or applications may be emailed to: tracey.sogi@judicial.state.co.us

CRITICAL

Self-represented parties must continue filing paper documents, which the Clerk scans and uploads.

Parties who are not represented by an attorney shall continue to file documents in the traditional paper format, and the Clerk of Court shall scan and upload paper filed documents.

CRITICAL

Applies to

All case documents

Counsel must electronically file all listed documents and other documents through the E-System.

For all case types indicated above, all counsel shall electronically file all pleadings, returns of service, motions, briefs, exhibits, garnishments and other documents through the judicial E-Filing/Service System (“E-System”).

CRITICAL

Applies to

In camera review documents

In camera review documents must be submitted physically to the Clerk in person or by mail with a paper copy of the e-filed notice.

Those documents shall then be physically submitted to the Clerk of Court either in person or via-mail with a paper copy of the E-filed Notice of Submission of in camera documents.

CRITICAL

Applies to

Pleading requiring signature verification

All pleadings requiring verification of the signature of both parties and/or counsel shall be E-filed with scanned signatures.

All pleadings requiring verification of the signature of both parties and/or counsel shall be E-filed with scanned signatures.

CRITICAL

Applies to

Pleading

In Divisions 4 and 6 and County Court Divisions, the listed offices and counsel may email pleadings only in an emergency or when a hearing is within 48 hours, and only with advance approval.

In Divisions 4 and 6 and the County Court Divisions, the District Attorney's office, the Public Defender's office, Alternate Defense Counsel, private defense counsel and the Probation Department may not e-mail pleadings except in emergency situations or when a hearing will occur within 48 hours and only with pre-approval from the judicial assistant or judicial officer.

CRITICAL

Applies to

Filing by non attorney professional

Non-attorney professionals must submit their filings on paper to the Clerk of Court; court staff will scan and upload them and suppress them if appropriate.

Non-attorneys’ filings from these professionals shall be submitted in paper format to the Clerk of Court and will be scanned and uploaded by court staff and suppressed if appropriate.

CRITICAL

Electronic filing is required in domestic and civil cases.

Electronic filing is required in domestic and civil cases.

CRITICAL

Applies to

Judicial rulings and orders

The court must electronically file judicial rulings and orders to counsel.

All judicial rulings and orders from the court shall be electronically filed to counsel.

CRITICAL

Applies to

Guardian ad litem or child legal representative filing

Guardians ad litem and Child Legal Representatives are attorneys of record and must file electronically.

A Guardian Ad Litem or Child Legal Representative is considered an attorney of record and is subject to mandatory electronic filing.

WARNING

Applies to

Notice

The notice should be E-Filed into the case letting the court know of the submission of the Audio or Video.

The notice should be E-Filed into the case letting the court know of the submission of the Audio or Video.

WARNING

Applies to

Audio video exhibit

Audio and video exhibits are currently unavailable for submission through the E-Filing system.

Audio and Video exhibits cannot be submitted through the E-Filing system at this time.

WARNING

Applies to

Exhibit inventory list

The original exhibit inventory must be kept in the division through trial and then uploaded into the electronic file.

The original inventory list shall be maintained in the division until the conclusion of the trial and then uploaded into the electronic file.

WARNING

Applies to

Proposed exhibits

A party may file proposed exhibits through ICCES at any time before the hearing.

(4) Each party may also file copies of any proposed exhibits through ICCES at any time prior to the hearing.

WARNING

Applies to

Complaint in support of detainer

In Division 13, complaints supporting detainers may be emailed to the judicial assistant, with copies to the district attorney and public defender.

In Division 13, complaints in support of detainers may be e-mailed to the judicial assistant, with copies to the district attorney and public defender.

WARNING

Applies to

Filing by parental responsibilities evaluator or mediator

Parental Responsibilities Evaluators and mediators who e-file must do so as non-parties and remain non-parties on the case.

Parental Responsibilities Evaluators and mediators that E-file their documents will do so as non-parties; and will remain as non-parties on the case.

WARNING

Applies to

Exhibits

Court staff will scan and upload exhibits filed by pro se litigants and then mail them to the litigant.

Exhibits filed by pro se litigants will be scanned and uploaded by court staff and then mailed to the pro se litigant.

WARNING

Applies to

Audio video exhibit

Audio and video exhibits cannot currently be submitted through E-Filing.

Audio or video exhibits cannot be submitted through E-Filing at this time.

WARNING

Applies to

Proposed exhibits

A party may file proposed exhibits electronically through ICCES at any time before the hearing.

Each party may also file copies of any proposed exhibits through ICCES at any time prior to the hearing.

INFO

Applies to

Certified copy request

Certified copies of court documents may be requested electronically.

Certified copies of orders, decrees, letters or other court documents can be requested electronically.

INFO

Applies to

Filing by child and family investigator parental responsibilities evaluator or mediator

Child and Family Investigators, Parental Responsibilities Evaluators, and mediators may e-file documents if they are licensed attorneys.

Child and Family Investigators, Parental Responsibilities Evaluators, and mediators may E-file documents if they are licensed attorneys.