Fourth Judicial District Court, Colorado
Court-Level Rules, Filing Procedures & Policies
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Document Format Requirements12 rules
The court accepts only original paper copies of the fingerprint card, photographs, and signed compliance with the Fingerprint Order.
The court will only accept original versions of the fingerprint card, photographs, and signed compliance of the Fingerprint Order.
Paper
Court-retained in camera records, including CDs and DVDs, must be marked with the case number and exhibit number.
All items retained by the Court pursuant to this Paragraph E, including CDs and DVDs, shall be marked with the case number and exhibit number.
The party must mark each CD and DVD directly with the case number and exhibit number.
All CDs and DVDs shall be marked by the party with the case number and exhibit number directly on the CD and DVD.
Every item retained by the court for appellate purposes, including CDs and DVDs, must be marked with the case number and exhibit number.
All items retained by the Court pursuant to this Paragraph E, including CDs and DVDs, shall be marked with the case number and exhibit number.
A party appearing for trial in person must bring three copies of its exhibits.
If parties appear for trial in person, they shall bring 3 copies of exhibits with them.
Plaintiffs must number their trial exhibits beginning with 1, and defendants must label their trial exhibits beginning with A.
Plaintiff’s will mark their exhibits with numbers starting with “1.” Defendants will mark their exhibits with letters starting with “A.”
Each exhibit must be a separate file within the filing submission.
Each exhibit shall be a separate file within the filing submission.
Every CD or DVD containing an audio or video exhibit must be marked directly with the case number and exhibit number.
All CDs and DVDs shall be marked by the party with the case number and exhibit number directly on the CD and DVD.
The exhibit designation must be legible when electronically filed.
The exhibit designation shall be legible when electronically filed.
Each exhibit must be submitted as a separate file within the filing submission.
Each exhibit shall be a separate file within the filing submission.
The party must mark each CD or DVD with the case number and exhibit number.
All CDs and DVDs shall be marked by the party with the case number and exhibit number directly on the CD and DVD.
Records submitted for in camera review should be provided on a CD or DVD when possible.
Records submitted to the Court for an in camera review should be submitted on a CD or DVD when possible.
Document Filing Requirements35 rules
The eviction summons must contain all language and information required by statute.
summons containing all language and information required by statute [CRCCP Form 1A revised 6/2022]
Document Type
Summons
Effective May 15, 2023, a plaintiff commencing an eviction action must file a completed C.A.R.E.S. Act Affidavit.
Effective May 15, 2023, then, a plaintiff commencing an eviction action must file a completed “C.A.R.E.S. Act Affidavit.” (Copy attached.)
Document Type
C.A.R.E.S. Act Affidavit
Effective June 6, 2023, a landlord must include the specified mediation affidavit when filing an eviction action.
Effective June 6, 2023, a landlord must include an “Affidavit re: Mediation Requirement of §13-40-110(1)(a), C.R.S.,” when filing an eviction action.
Document Type
Affidavit Re Mediation Requirement
A written no-bond-hold request must address the statutory requirements for a no-bond hold.
The written request shall address the statutory requirements for a no bond hold.
Document Type
No Bond Hold Request
After receiving the original-exhibit receipt, the introducing party must immediately file notice verifying that each released exhibit was uploaded to the electronic court file.
The party shall immediately thereafter file a notice with the Court verifying that each released exhibit has been uploaded into the electronic court file.
Document Type
Notice Of Electronic Filing
The Court Reporter or Division Judicial Clerk must upload the returned-exhibit receipt, and the introducing party must retain a digital copy of the photographs.
The receipt for the returned exhibits shall be uploaded by the Court Reporter or Division Judicial Clerk and a digital copy of the photographs shall be retained by the party that introduced the evidence.
Document Type
Exhibit Receipt
The introducing party must sign an exhibit receipt identifying each released original exhibit by number or letter and brief description.
At the conclusion of any hearing or trial, the party that introduced any exhibit(s) shall sign an exhibit receipt for the release of the original exhibit(s), which shall include the exhibit number or letter and a brief description of each exhibit being released.
Document Type
Exhibit Receipt
At the conclusion of a criminal, traffic, or juvenile-delinquency hearing or trial, the People’s physical evidence is returned to the District Attorney’s Office and a defendant’s physical evidence is returned to defense counsel or the pro se defendant.
At the conclusion of any hearing or trial in a criminal, traffic, or juvenile delinquency case, all physical evidence introduced by the People shall be returned to the District Attorney’s Office, and all physical evidence introduced by a defendant shall be returned to defense counsel or, in the event the defendant is pro se, to the defendant.
Document Type
Exhibit Receipt
The party receiving returned physical evidence must sign a receipt identifying each exhibit by number and brief description.
The party receiving physical evidence at the conclusion of any hearing or trial in such a case shall sign a receipt for those exhibits specifically identified by exhibit number and by brief description of the exhibit.
Document Type
Exhibit Receipt
The introducing party must sign a receipt identifying each returned exhibit by exhibit number and a brief description.
That party shall sign a receipt for those exhibits specifically identified by exhibit number and by a brief description of the exhibit.
Document Type
Returned Exhibit Receipt
The cover page for court-retained in camera evidence must state that the evidence is retained in the records department of the Clerk’s Office.
The cover page shall state that the items of evidence are retained by the court in the records department of the Clerk’s Office.
Document Type
In Camera Records Cover Page
An Interested Person filing a guardianship or conservatorship petition must complete and file a JDF 208 for the Protected Person simultaneously with the petition.
Given these circumstances, whenever an Interested Person files a Petition for Guardianship or Conservatorship, the Court ORDERS the Petitioner to also complete a JDF 208 for the Protected Person and file it at the time the Petition is filed.
Document Type
Jdf 208
A judicial officer granting a motion to disqualify or recuse, or recusing sua sponte, must issue a written order or minute-order entry stating the reasons for the disqualification or recusal.
A judicial officer granting a Motion to Disqualify or Recuse, or recusing sua sponte, shall issue a written order or make an entry by minute order in the registry of actions stating the reasons for the disqualification or recusal.
Document Type
Disqualification Or Recusal Order Or Minute Order
The County Attorney must initiate a new action by filing both a Petition for Extension of Restrictive Housing and a sworn affidavit.
The County Attorney will initiate a new action by filing a Petition for Extension of Restrictive Housing (“Petition”) and a sworn affidavit
Document Type
Petition For Extension Of Restrictive Housing
If restrictive housing must continue beyond the period ordered by the court, the local jail must file a Renewed Petition and Affidavit.
if the local jail determines that it needs to keep the individual in restrictive housing for a period longer than ordered by the court, then it must file a Renewed Petition and Affidavit.
Document Type
Renewed Petition And Affidavit
The filing County Attorney must include a certificate of service showing service of the Petition and Affidavit on the individual and, if represented, the individual's counsel.
The filing County Attorney must include a certificate of service indicating that the individual and, if represented, the individual’s counsel have been served with the Petition and the Affidavit.
Document Type
Petition And Affidavit
The Petition must be filed as a public court document and must not include the individual's medical or mental health information.
The Petition should be filed as a public court document and should not include any medical or mental health information regarding the individual.
Document Type
Petition
The Renewed Petition and Affidavit must be filed in the original CV case under the original case number.
This pleading shall be filed into the original CV case under the original case number.
Document Type
Renewed Petition And Affidavit
The introducing party must sign an exhibit receipt identifying each released original exhibit by number or letter and brief description.
At the conclusion of any hearing or trial, the party that introduced any exhibit(s) shall sign an exhibit receipt for the release of the original exhibit(s), which shall include the exhibit number or letter and a brief description of each exhibit being released.
Document Type
Exhibit Receipt
The Division Court Judicial Assistant must prepare a cover page containing the case caption and a statement that the evidence is retained in the Clerk’s Office records department.
In retaining any records pursuant to this paragraph E, the Division Court Judicial Assistant shall draft a cover page with the caption of the case. The cover page shall state that the items of evidence are retained by the court in the records department of the Clerk's Office.
Document Type
Cover Page
When certifying the record, the Trial Court Appeals Clerk must include the specified statement concerning omitted sexually exploitative exhibits.
The Trial Court Appeals Clerk will include the following statement when certifying the record: "Exhibits containing sexually exploitative materials have not been included as part of the record submitted on appeal unless those items are specifically ordered by the Appellate Court to be included with the appellate record."
Document Type
Appellate Record Certification
When a non-party transcript request is granted in whole or part, the motion and order must be forwarded to the court executive or Chief Judge before the reporter furnishes a transcript copy.
If the presiding judicial officer has granted the request (either in whole or in part) then, pursuant to CJD 05-03, the motion and court order shall be forwarded to the court executive or chief judge prior to the court reporter agreeing to furnish a copy.
Document Type
Transcript Request Motion And Court Order
Nonstandard proposed instructions must omit supporting authority on the instruction itself, while counsel must provide a copy of the supporting authority for the Court and opposing counsel to review.
Any instructions that are not part of the standard Colorado Jury Criminal Instructions shall be submitted without the supporting legal authority on the actual instruction, but counsel shall have a copy of the supporting legal authority for the Court and opposing counsel to review.
Document Type
Jury Instructions
For a landlord or agent owning more than five single-family rental homes or more than five total rental units, the affidavit must state that the residential tenant's household does not receive specified public benefits, did not disclose receiving them after written inquiry, or both, and that mandatory mediation is not required.
1) I am the landlord or agent of the landlord and attest that I am familiar with this statute and the requirements of the statute. I own more than five single-family rental homes or more than five total rental units, including any single-family homes. 2) Mandatory mediation is not required because the Defendant is a residential tenant but the household does not receive Supplemental Security Income (SSI), Social Security Disability Insurance (SSDI) under Title II of the federal “Social Security Act,” 42 U.S.C. § 401 et seq., or cash assistance through the Colorado Works Program created in Part 7 of Article 2 of Title 26, or declined to disclose receiving such income after written inquiry.
Document Type
Affidavit Re Mediation Requirements
For a landlord or agent owning five or fewer single-family rental homes and no more than five total rental units, the affidavit must attest familiarity with the statute and state that mandatory mediation is not required.
1) I am the landlord or agent of the landlord and attest that I am familiar with this statute and the requirements of the statute. 2) Mandatory mediation is not required because I own five or fewer single-family rental homes and no more than five total rental units, including any single-family homes.
Document Type
Affidavit Re Mediation Requirements
For a qualifying 501(c)(3) nonprofit plaintiff offering mediation opportunities to residential tenants before filing, the affidavit must state that mandatory mediation is not required.
1) I am the landlord or agent of the landlord and attest that I am familiar with this statute and the requirements of the statute. I own more than five single-family rental homes or more than five total rental units, including any single-family homes. 2) Mandatory mediation is not required because the Plaintiff is a 501(c)(3) nonprofit organization that offers opportunities for mediation to residential tenants prior to filing.
Document Type
Affidavit Re Mediation Requirements
For a qualifying residential tenant household receiving specified public benefits, the affidavit must state that mandatory mediation is required, that the parties participated, and that mediation was unsuccessful.
1) I am the landlord or agent of the landlord and attest that I am familiar with this statute and the requirements of the statute. I own more than five single-family rental homes or more than five total rental units, including any single-family homes. 2) Mandatory mediation is required because the Defendant is a residential tenant and the household receives Supplemental Security Income (SSI), Social Security Disability Insurance (SSDI) under Title II of the federal “Social Security Act,” 42 U.S.C. § 401 et seq., or cash assistance through the Colorado Works Program created in Part 7 of Article 2 of Title 26. 3) The residential tenant and I participated in mandatory mediation and the mediation was unsuccessful.
Document Type
Affidavit Re Mediation Requirements
Each exhibit submission must be titled according to the party's designation in the case.
Exhibits shall be titled according to the party's designation in the case. (For example: Plaintiff’s or Defendant's Exhibits).
Document Type
Exhibits
The Court Reporter or Division Court Judicial Assistant must upload the receipt, and the introducing party must retain a digital copy of the photographs.
The receipt for the returned exhibits shall be uploaded by the Court Reporter or Division Court Judicial Assistant and a digital copy of the photographs shall be retained by the party that introduced the evidence.
Document Type
Exhibit Receipt
In a non-criminal case, all admitted physical evidence must be returned to the introducing party at the conclusion of the hearing or trial.
At the conclusion of any hearing or trial in a non-criminal case, all admitted physical evidence shall be returned to the party that introduced it.
Document Type
Exhibit Receipt
For exhibits introduced by the People, the District Attorney's office must deliver them to the investigating law-enforcement custodian, who must retain them until the District Attorney authorizes destruction.
The District Attorney's office shall deliver the returned exhibits to the evidence custodian for the law enforcement agency that investigated the case. That law enforcement custodian shall retain those exhibits until notified by the District Attorney that they may be destroyed.
Document Type
Exhibit Receipt
The Division Court Judicial Assistant must upload the receipt, and the introducing party must retain a digital copy of the photographs.
The receipt for the returned exhibits shall be uploaded by Division Court Judicial Assistant, and a digital copy of the photographs shall be retained by the party that introduced the evidence.
Document Type
Exhibit Receipt
A non-party may request a transcript by filing a motion in the case, which the presiding judicial officer must rule on.
A non-party to a case may request a transcript of proceedings by filing a motion in the case at issue and the judicial officer presiding over the proceedings shall rule on the motion.
Document Type
Transcript Request Motion
The clerk’s office must refer judicial-officer transcript requests and requests for state payment to the Chief Judge for review and approval.
If a judicial officer requests a transcript of a proceeding or if a judicial officer requests that a transcript be paid for by the state, the clerk’s office shall direct such requests to the Chief Judge for review and approval.
Document Type
Transcript Request
After appointment and investigation, the petitioner, Court Visitor, or counsel may file an amended JDF 208 if the initial information is inaccurate or incomplete.
If, after appointment and investigation, the petitioner, the Court Visitor, or counsel believes the information initially supplied to the Court is either inaccurate or incomplete, they may file an amended JDF 208.
Document Type
Amended Jdf 208
Filing & Service rules
Electronic Filing Rules
A fingerprint identification card may never be filed electronically in any case.
At no time may a fingerprint identification card be electronically filed in any case.
Page 1 | RE: FINGERPRINT IDENTIFICATION CARDS
If an oversized documentary exhibit cannot be separated, it must be submitted on a marked CD or DVD as a last resort.
If the document cannot be separated, then the party shall place it on a CD or DVD for filing with the Court pursuant to paragraph II(A) of this CJO. This option should be a last resort. All CDs and DVDs shall be marked by the party with the case number and exhibit number directly on the CD and DVD.
Page 1 | I(B). Documentary Exhibits that Exceed E-Filing Size Restrictions
Court staff must scan and upload pro se party exhibits into the jPOD system.
Exhibits submitted by pro se parties shall be scanned and uploaded into the Judicial Paper on Demand (jPOD) system by court staff.
Page 1 | I. Electronic Submission of Documentary Exhibits
A documentary exhibit exceeding CCE’s file-size limit must be separated into electronic files as directed by Chief Justice Directive 11-01.
A party intending to submit any documentary exhibit that exceeds the megabyte file size limit of CCE shall separate the exhibit into electronic files as provided in Chief Justice Directive 11-01.
Page 1 | I(B). Documentary Exhibits that Exceed E-Filing Size Restrictions
Attorneys must upload documentary exhibits to CCE in their original format, preferably in grayscale, before or within 21 days after a hearing or trial.
All exhibits submitted by attorneys must be uploaded to the Colorado Court E-filing system (CCE) and made a part of the court record in their original format (grayscale preferred), either before or within 21 days of the conclusion of any hearing or trial.
Page 1 | I. Electronic Submission of Documentary Exhibits
The Clerk’s Office uploads pro se exhibits filed before a hearing or trial, while the Division Judicial Clerk uploads exhibits first introduced at the hearing or trial.
If the pro se party’s exhibits are filed with the Clerk’s Office prior to a hearing or trial, the Clerk’s Office shall upload the exhibits. If the pro se party’s exhibits are introduced for the first time at the hearing or trial, the Division Judicial Clerk shall upload them.
Page 1 | I. Electronic Submission of Documentary Exhibits
Audio and video exhibits cannot be submitted through CCE and must be filed on a CD or DVD with the assigned Division Judicial Clerk or Clerk of Court’s Office before the hearing or trial or within 21 days afterward.
Audio or video exhibits cannot be submitted through CCE at this time. Such exhibits shall be placed on a CD or DVD and submitted to the Court by filing with either the assigned Division Judicial Clerk or the Clerk of Court’s Office prior to the hearing or trial or within 21 days after the hearing or trial.
Page 2 | II(A). Audio and Video Exhibits
A party must electronically file a digital photograph of any large or non-documentary exhibit, document, or demonstrative aid that cannot be submitted through CCE.
If a party intends to submit an exhibit or document or use a demonstrative aid during a hearing or trial that cannot be submitted through CCE because of its physical size or because it is non- documentary in nature, a digital photograph of the exhibit or document shall be electronically filed by the party in order to make it part of the record.
Page 2 | II(B). Exhibits of Large Physical Size and Non-Documentary Exhibits
The receiving party must photograph returned exhibits and submit digital copies through CCE within 21 days, or submit them to the Clerk’s Office for a pro se party.
The party receiving such evidence (i.e. the People, defense counsel, or pro se defendant) shall photograph the returned exhibits, and digital copies of the photographs shall be submitted to the court through CCE within 21 days of the conclusion of the hearing or trial or, in the case of a pro se party, shall be submitted to the Clerk’s Office in order to preserve the record as to the released exhibits.
Page 2 | II(B). Exhibits of Large Physical Size and Non-Documentary Exhibits
Depositions must be uploaded into CCE when possible; if electronic upload is impossible, a CD or DVD must be submitted instead.
Depositions submitted to the Court pursuant to C.R.Crim.P. 15 shall be uploaded into CCE when possible. If the deposition cannot be uploaded into CCE, a CD or DVD of the deposition shall be submitted to the Court.
Page 3 | D. Depositions
The introducing party must submit digital photographs of returned exhibits through CCE, or to the Clerk of Court for pro se parties, within 21 days after the hearing or trial concludes.
The party shall photograph the returned exhibits, and digital copies of the photographs shall be submitted to the court through CCE (or, for pro se parties, to the Clerk of Court) within 21 days of the conclusion of the hearing or trial in order to preserve the record as to the released exhibits.
Page 3
Evidentiary items covered by the sexually exploitative material rule may not be submitted as part of the appellate record unless specifically ordered by the appellate court.
Evidentiary items that are subject to the provisions of this Paragraph C shall not be submitted to the appellate court as part of the record on appeal, irrespective of any designation of record submitted by an attorney or party requesting that all exhibits offered or received into evidence be certified by the trial court as part of the appellate record.
Page 3 | C. Sexually Exploitative Material Evidence
Sexually exploitative material must not be electronically uploaded into the court file by any party, attorney, or court personnel.
Evidence submitted during a hearing or trial that meets the definition of “sexually exploitative material,” C.R.S. §18-6-403(2)(j), shall not be electronically uploaded into the file by any party, attorney for a party, or court personnel.
Page 3 | C. Sexually Exploitative Material Evidence
The cover page for court-retained in camera evidence must be scanned and uploaded into the case’s electronic file.
The cover page shall be scanned and uploaded into the electronic file for the case.
Page 4 | E. Records Submitted for In Camera Review
Exhibits generally must be submitted electronically through the Colorado Courts E-filing System, subject to exceptions that are not specified in the provided text.
2018-03 Re: Electronic Submission of All Exhibits through the Colorado Courts E-filing System (CCE); Exceptions
Page 1 | Chief Judge Orders and Directives
Professional conservators participating in the CCOCR Pilot Project must use CCOCR to complete and submit Conservator’s Reports and Amended Conservator’s Reports due on or after June 1, 2022.
IT IS THEREFORE ORDERED that professional conservators who are participating in the CCOCR Pilot Project and who will be filing Conservator’s Reports (JDF 885) due on or after June 1, 2022 must use CCOCR for completing and submitting their Conservator’s Report for filing with the court, including Amended Conservator’s Reports. The Clerk of Court or designee shall accept for filing such Conservator’s Reports.
Page 1 | RE: Colorado Courts Online Conservator’s Report (CCOCR)
Conservators and the Clerk of Court or designee must comply with the CCOCR Best Business Practice and the statewide electronic-filing standards in CJD 11-01.
IT IS FUTHER ORDERED that the Conservators and the Clerk of Court or designee shall comply with the established standards set forth in the above-mentioned CCOCR Best Business Practice and CJD 11-01.
Page 1 | RE: Colorado Courts Online Conservator’s Report (CCOCR)
Attorneys issuing criminal subpoenas duces tecum must first obtain a return date from the assigned division and then upload copies of the subpoena and any return of service through CCE.
Attorneys issuing subpoenas duces tecum in criminal cases shall obtain a return date from the division the case is assigned to and then upload to the Colorado Courts E-filing system (CCE) a copy of the subpoena duces tecum and any return of service.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
A pro se party seeking a criminal subpoena duces tecum must first file a Criminal Rule 17(b) motion, obtain a return date after the motion is granted, and then file a copy of the subpoena and any return of service with the Clerk's Office.
Pro Se parties requesting a subpoena duces tecum in a criminal case shall first file the appropriate motion under Criminal Rule 17(b) in the Clerk's Office. If the motion is granted by the Court, the pro se party shall obtain a return date from the division the case is assigned to prior to the Clerk's Office issuing the subpoena duces tecum. A copy of every pro se subpoena duces tecum in a criminal case and any return of service shall be filed in the Clerk's Office.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
A pro se party seeking witness subpoenas in a criminal case must file a motion requesting issuance with the Clerk's Office.
A pro se party requesting the issuance of witness subpoenas in a criminal case shall file a motion requesting such issuance in the Clerk's Office.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
A pro se party seeking witness subpoenas in a non-criminal case must submit the proposed subpoenas to the Clerk's Office for issuance.
Pro se parties requesting the issuance of witness subpoenas in a non-criminal case shall submit their proposed witness subpoenas to the Clerk's Office for issuance.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
In non-criminal cases, attorneys generally may not file subpoenas duces tecum or returns of service, but may do so when the subpoena is attached as an exhibit to a motion to quash; originals must otherwise be retained in the attorney's files.
For attorney-issued subpoenas duces tecum in non- criminal cases, neither subpoenas duces tecum nor returns of service will be accepted for filing by the Clerk's Office, except when attached as an exhibit to a motion to quash a subpoena duces tecum. Attorneys in non-criminal cases shall keep all original subpoenas duces tecum and returns of service in their files for presentation in court, should it be necessary for the court to take any action in connection with such subpoenas duces tecum.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
A pro se party seeking a non-criminal subpoena duces tecum must make the request in the Clerk's Office and retain a copy of the subpoena and any return of service for presentation in court if needed.
Pro se parties requesting a subpoena duces tecum in a non- criminal case shall make such request in the Clerk's Office. A copy of every pro se subpoena duces tecum and any return of service shall be retained for presentation in court, should it be necessary for the court to take any action in connection with such subpoenas duces tecum.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
Witness subpoenas and returns of service may not be filed with the Clerk's Office and must be kept in the parties' files for presentation in court if needed.
neither witness subpoenas nor their returns of service will be accepted for filing by the Clerk's Office. Parties shall keep all original witness subpoenas and returns of service in their files for presentation in court, should it be necessary for the court to take any action in connection with such subpoenas.
Page 1 | RE: POLICY ON SUBPOENAS AND SUBPOENAS DUCES TECUM FOR ALL CASE TYPES
Court reporters must upload newly completed and certified transcripts to the designated SharePoint folder.
Effective immediately, all court reporters shall upload any newly completed and certified transcripts to SharePoint (into the designated transcript folder) within 30 days of completion and certification.
Page 1 | RE: TRANSCIPTS BY COURT REPORTERS AND TRANSCRIBERS
Attorney-submitted exhibits must be uploaded to CCE in their original format, preferably grayscale, before or within 21 days after a hearing or trial.
All exhibits submitted by attorneys must be uploaded to the Colorado Court E-filing system (CCE) and made a part of the court record in their original format (grayscale preferred), either before or within 21 days of the conclusion of any hearing or trial.
Page 1 | I.A. Documentary Exhibits That Meet E-Filing Size Restrictions
A party must split an oversized documentary exhibit into electronic files in accordance with Chief Justice Directive 11-01.
A party intending to submit any documentary exhibit that exceeds the megabyte file size limit of CCE shall separate the exhibit into electronic files as provided in Chief Justice Directive 11-01.
Page 1 | I.B. Documentary Exhibits that Exceed E-Filing Size Restrictions
When pro se exhibits are first introduced at a hearing or trial, the Division Court Judicial Assistant must upload them.
If the pro se party's exhibits are introduced for the first time at the hearing or trial, the Division Court Judicial Assistant shall upload them.
Page 1 | I.A. Documentary Exhibits That Meet E-Filing Size Restrictions
When a pro se party files exhibits with the Clerk's Office before a hearing or trial, the Clerk's Office must upload them.
If the pro se party's exhibits are filed with the Clerk's Office prior to a hearing or trial, the Clerk's Office shall upload the exhibits.
Page 1 | I.A. Documentary Exhibits That Meet E-Filing Size Restrictions
Court staff must scan and upload pro se party exhibits into jPOD.
Exhibits submitted by pro se parties shall be scanned and uploaded into the Judicial Paper on Demand (jPOD) system by court staff.
Page 1 | I.A. Documentary Exhibits That Meet E-Filing Size Restrictions
If an oversized documentary exhibit cannot be separated, the party must place it on a CD or DVD for filing, using that option only as a last resort.
If the document cannot be separated, then the party shall place it on a CD or DVD for filing with the Court pursuant to paragraph Il(A) of this CJO. This option should be a last resort.
Page 1 | I.B. Documentary Exhibits that Exceed E-Filing Size Restrictions
A digital photograph of a large physical or nondocumentary exhibit must be electronically filed before or within 21 days after the hearing or trial.
Such electronic filing shall occur prior to or within 21 days after the hearing or trial.
Page 2 | II.B. Exhibits of Large Physical Size and Non-Documentary Exhibits
Audio and video exhibits cannot be submitted through CCE and must be placed on a CD or DVD and filed with the assigned Judicial Assistant or Clerk before the hearing or trial or within 21 days afterward.
Audio or video exhibits cannot be submitted through CCE at this time. Such exhibits shall be placed on a CD or DVD and submitted to the Court by filing with either the assigned Division Court Judicial Assistant or the Clerk of Court's Office prior to the hearing or trial or within 21 days after the hearing or trial.
Page 2 | II.A. Audio and Video Exhibits
In a non-criminal case, the introducing party must photograph returned exhibits and submit digital copies through CCE, or to the Clerk's Office for a pro se party, within 21 days.
The party shall photograph the returned exhibits, and digital copies of the photographs shall be submitted to the court through CCE (or, for pro se parties, to the Clerk of Court) within 21 days of the conclusion of the hearing or trial in order to preserve the record as to the released exhibits.
Page 2 | II.B. Physical Evidence in Non-Criminal Cases
In criminal, traffic, and juvenile delinquency cases, the receiving party must photograph returned physical evidence and submit digital copies through CCE within 21 days, or to the Clerk's Office for a pro se party.
The party receiving physical evidence at the conclusion of any hearing or trial in such a case shall photograph the returned exhibits, and digital copies of the photographs shall be submitted to the court through CCE within 21 days of the conclusion of the hearing or trial or, in the case of a pro se party, shall be submitted to the Clerk's Office in order to preserve the record as to the released exhibits.
Page 2 | II.B. Physical Evidence in Criminal, Traffic, or Juvenile Delinquency Cases
Depositions submitted under Colorado Criminal Procedure Rule 15 must be uploaded into CCE whenever possible.
Depositions submitted to the Court pursuant to C.R.Crim.P. 15 shall be uploaded into CCE when possible.
Page 3 | II.D. Depositions
The cover page for retained in camera records must be scanned and uploaded into the case’s electronic file.
The cover page shall be scanned and uploaded into the electronic file for the case.
Page 3 | II.E. Records Submitted for In Camera Review
Sexually exploitative evidentiary items must be excluded from the appellate record regardless of an attorney’s or party’s designation of the exhibits for inclusion.
Evidentiary items that are subject to the provisions of this Paragraph C shall not be submitted to the appellate court as part of the record on appeal, irrespective of any designation of record submitted by an attorney or party requesting that all exhibits offered or received into evidence be certified by the trial court as part of the appellate record.
Page 3 | II.C. Sexually Exploitative Material Evidence
If a deposition cannot be uploaded into CCE, a CD or DVD containing the deposition must be submitted to the court.
If the deposition cannot be uploaded into CCE, a CD or DVD of the deposition shall be submitted to the Court.
Page 3 | II.D. Depositions
Sexually exploitative material submitted during a hearing or trial must not be electronically uploaded into the case file.
C. Sexually Exploitative Material Evidence. Evidence submitted during a hearing or trial that meets the definition of "sexually exploitative material," C.R.S. §18-6—403(2)(j), shall not be electronically uploaded into the file by any party, attorney for a party, or court personnel.
Page 3 | II.C. Sexually Exploitative Material Evidence
All exhibits must be submitted electronically through the Colorado Courts E-filing System, subject to exceptions.
2018-03 Re: Electronic Submission of All Exhibits through the Colorado Courts E-filing System (CCE); Exceptions
Page 1 | Chief Judge Orders and Directives
If the appellate court specifically orders inclusion, law enforcement must transmit the sexually exploitative evidence as part of the appellate record.
If the appellate court specifically orders the sexually exploitative materials to be transmitted as part of the record on appeal, the evidence will then be transmitted to the appellate court by law enforcement.
Page 3 | II.C. Sexually Exploitative Material Evidence
If the appellate court specifically orders transmission, law enforcement will transmit the sexually exploitative material as part of the appellate record.
If the appellate court specifically orders the sexually exploitative materials to be transmitted as part of the record on appeal, the evidence will then be transmitted to the appellate court by law enforcement.
Page 3 | C. Sexually Exploitative Material Evidence
Filing Timing and Cure Windows
Proposed defense instructions, including the defendant’s theory of the case, must be submitted to the Court and District Attorney by noon on the first day of trial.
Any proposed defense instructions, including the defendant’s theory of the case, must also be submitted to the Court and to the District Attorney no later than 12:00 p.m. on the first day of trial.
Page 1 | EXHIBITS AND INSTRUCTIONS
Parties must file all motions, including motions in limine, within 35 days after the jury trial is scheduled.
Parties have 35 days from the date jury trial is scheduled to file motions, including motions in limine.
Page 1 | SCHEDULING
A motion hearing must occur at least 30 days before trial, and the moving party must initiate scheduling the hearing.
Motions hearings will be held at least 30 days prior to trial, and the scheduling of such hearings must be initiated by the moving party.
Page 1 | SCHEDULING
The defendant must provide and file the specified defense disclosures no later than 20 days before trial.
must provide to the District Attorney and file with the Court the defendant’s theory of defense, good faith list of witnesses, including addresses, and designation of affirmative defenses, no later than 20 days before trial; notice of alibi defense is governed by C.R.Crim.P. 16(II)(d).
Page 1 | DISCOVERY
The District Attorney must provide proposed jury instructions to the Court and opposing counsel by noon on the first day of trial or opening statements, whichever is later.
The District Attorney shall provide a complete set of proposed instructions to the Court and opposing counsel no later than 12:00 p.m. on the first day of trial or opening statements, whichever is later.
Page 1 | EXHIBITS AND INSTRUCTIONS
Plea agreements must be filed as soon as possible and no later than one business day before sentencing.
Plea agreements shall be filed as soon as possible and no later than 1 business day prior to sentencing.
Page 2 | PLEA AGREEMENTS
A party appearing for trial by Webex must file its exhibits and provide copies to the opposing party at least two days before trial.
If parties appear for trial by Webex, they shall file with the court any exhibits and provide copies to the opposing party at least two days prior to the trial.
Page 2 | Order Re: Eviction Actions in County Court
The defendant must file any answer, counterclaim, or cross-claim on or before the date fixed in the summons or another date fixed by the court, and must appear at that date and time.
The Defendant/Tenant “shall file an answer including any counterclaim or cross-claim on or before and shall appear in court at, the date and time as fixed in the summons, or such other date as fixed by the court.” C.R.C.P. 312.5(a).
Page 2 | Order Re: Eviction Actions in County Court
The fingerprints, photographs, and signed compliance with the Fingerprint Order should be forwarded to the court within 24 hours after completion.
Fingerprints and photographs, along with the signed compliance on the Fingerprint Order, should be forwarded to the court within twenty-four hours after completion, pursuant to C.R.S. §16-21-104.
Page 1 | RE: FINGERPRINT IDENTIFICATION CARDS
Digital photographs of large or non-documentary materials must be filed before the hearing or trial or within 21 days afterward.
Such electronic filings shall occur prior to or within 21 days after the hearing or trial.
Page 2 | II(B). Exhibits of Large Physical Size and Non-Documentary Exhibits
A deposition submitted under the rule must be filed when the deposition is completed.
Depositions submitted in accordance with this paragraph D shall be filed upon completion of the deposition.
Page 3 | D. Depositions
The digital photographs of returned exhibits must be submitted within 21 days after the hearing or trial concludes.
The party shall photograph the returned exhibits, and digital copies of the photographs shall be submitted to the court through CCE (or, for pro se parties, to the Clerk of Court) within 21 days of the conclusion of the hearing or trial in order to preserve the record as to the released exhibits.
Page 3
FTR audio transcribers must provide the clerk with each completed and certified transcript for upload to the designated SharePoint folder within 30 days of completion and certification.
FTR audio transcribers shall provide the Clerk of Court's office with a copy of each completed and certified transcript to be uploaded to SharePoint (into the designated transcript folder) within 30 days of completion and certification.
Page 1 | RE: TRANSCIPTS BY COURT REPORTERS AND TRANSCRIBERS
Court reporters must complete the SharePoint transcript upload within 30 days after completion and certification.
Effective immediately, all court reporters shall upload any newly completed and certified transcripts to SharePoint (into the designated transcript folder) within 30 days of completion and certification.
Page 1 | RE: TRANSCIPTS BY COURT REPORTERS AND TRANSCRIBERS
Immediately after receiving the exhibit receipt, the party must file notice confirming that each released exhibit was uploaded to the electronic court file.
The party shall immediately thereafter file a notice with the Court verifying that each released exhibit has been uploaded into the electronic court file.
Page 1 | I.B. Documentary Exhibits that Exceed E-Filing Size Restrictions
Audio and video exhibits must be filed on a CD or DVD with the assigned Judicial Assistant or Clerk before the hearing or trial or within 21 days afterward.
Such exhibits shall be placed on a CD or DVD and submitted to the Court by filing with either the assigned Division Court Judicial Assistant or the Clerk of Court's Office prior to the hearing or trial or within 21 days after the hearing or trial.
Page 2 | II.A. Audio and Video Exhibits
A deposition submitted under the standing order must be filed when the deposition is completed.
Depositions submitted in accordance with this paragraph D shall be filed upon completion of the deposition.
Page 3 | II.D. Depositions
When the original ticket is filed after the arraignment date has passed, the clerk must close the case with event code CLDM and record that it was dismissed without prejudice as untimely.
If the original ticket is filed with the court after the arraignment date has passed, the clerks are hereby authorized to create a case in Jpod using the Clerk of Court as the judicial officer. The clerk shall enter the event code CLDM to close the case and enter “original ticket not filed timely; case dismissed without prejudice per administrative order signed August XX, 2024” in the comments section.
Page 1 | RE: TICKETS NOT FILED TIMELY WITH THE COURT
A District Attorney request for a no-bond hold must be made promptly.
Any request by the District Attorney shall be made promptly.
Page 1 | ORDER CONCERNING C.R.S. §16-4-101(1)(b), NO BOND HOLDS
The case will be closed if no further filings are made after twenty-one days.
If there are no further filings after twenty-one days, then the case will be closed.
Page 3 | Procedures for Obtaining a Court Order for Restrictive Housing in Jails Pursuant to C.R.S. § 17-26-301 et seq.
After entering the order on the Petition, the court will set a review twenty-one days later.
After the court enters its order on the Petition, the court will set a twenty-one-day review.
Page 3 | Procedures for Obtaining a Court Order for Restrictive Housing in Jails Pursuant to C.R.S. § 17-26-301 et seq.
Service and Proof of Service Rules
At least seven days before the return date, the plaintiff must serve the defendant with the summons, complaint, blank answer form, two informational forms, and blank fee-waiver forms.
C.R.C.P. 304(b)(2) requires that the Plaintiff/Landlord: serve the following on the defendant at least seven days before the return date: (1) summons containing all language and information required by statute [CRCCP Form 1A revised 6/2022]; (2) complaint; (3) blank copy of the answer form; (4) Form JDF 186 SC: Information for Eviction Cases; (5) Form JDF 185 SC: Request for Documents in Eviction Cases; and (6) blank copies of Forms JDF 205 and 206 (fee waiver forms).
Page 1 | Order Re: Eviction Actions in County Court
A party appearing for trial by Webex must provide copies of its exhibits to the opposing party at least two days before trial.
If parties appear for trial by Webex, they shall file with the court any exhibits and provide copies to the opposing party at least two days prior to the trial.
Page 2 | Order Re: Eviction Actions in County Court
The creditor must file the return of service establishing subpoena service before a warrant can issue.
No warrant will issue until the creditor has established, by filing of the return of service, that service of the subpoena was obtained upon the debtor.
Page 1 | RE: RULE 69 PROCEEDINGS
A party requesting relevant documents from the opposing party must complete, file, and send Form JDF 185 SC.
To make this request, a party must complete, file, and send Form JDF 185 SC (Request for Documents in Eviction Cases) to the opposing party.
Page 1 | Order Re: Eviction Actions in County Court
After issuance of the appellate mandate, the records department must send a Notice to Reclaim Exhibits to the submitting party or records custodian.
Once the mandate in an appealed case is issued, the records department shall send a "Notice to Reclaim Exhibits" to the submitting party or custodian of records to reclaim the record, CD, or DVD retained by the Court pursuant to Paragraphs II(A)-(E) of this CJO.
Page 3 | II.F. Release Of Records Pursuant to Paragraphs II(A) through (E) of this order
Filing Fees and Waivers
The rule concerns removing filing fees in closed civil cases.
2023-09 Re: Removal of Filing Fees in Closed Civil Cases
Page 1 | 2023-09 Re: Removal of Filing Fees in Closed Civil Cases
Filing fees are removed for closed civil cases.
2023-09 Re: Removal of Filing Fees in Closed Civil Cases
Page 1 | Chief Judge Orders and Directives
Sealing & Redaction Procedures
Confidential records submitted for in camera review must be sealed and labeled as confidential.
All confidential records shall be sealed and labeled as such.
Page 4 | E. Records Submitted for In Camera Review
The Affidavit must be filed in suppressed status and may include medical or mental health information about the individual.
The Affidavit should-be filed in suppressed status and may contain medical or mental health information regarding the individual.
Page 3 | Procedures for Obtaining a Court Order for Restrictive Housing in Jails Pursuant to C.R.S. § 17-26-301 et seq.
If circumstances have changed or additional information should be provided to the court, the local jail must file another suppressed Affidavit with the Petition.
If circumstances have changed or there is additional information the local jail believes the court should be apprised of, then the local jail shall file another suppressed Affidavit with the Petition.
Page 4 | Procedures for Obtaining a Court Order for Restrictive Housing in Jails Pursuant to C.R.S. § 17-26-301 et seq.
Confidential records submitted for in camera review must be sealed and labeled as confidential.
All confidential records shall be sealed and labeled as such.
Page 3 | II.E. Records Submitted for In Camera Review
Filing Bundling Requirements
Exhibits should be submitted in one filing when that is possible.
Exhibits shall be filed as one filing submission when possible.
Page 1 | I. Electronic Submission of Documentary Exhibits
Exhibits should be submitted in one filing when possible.
Exhibits shall be filed as one filing submission when possible.
Page 1 | I.A. Documentary Exhibits That Meet E-Filing Size Restrictions
Adjournment & Extension Requirements
The Court will not grant a continuance requested on the trial day; continuance motions must be handled before or at the pretrial readiness hearing.
The Court will not grant continuances at the request of either party on the day of trial. Any motion seeking a continuance must be handled prior to or at the pretrial readiness hearing.
Page 2 | MISCELLANEOUS
Continuances will not be granted on the trial day, and any continuance motion must be handled before or at the pretrial readiness hearing.
The Court will not grant continuances at the request of either party on the day of trial. Any motion seeking a continuance must be handled prior to or at the pretrial readiness hearing.
Page 2 | MISCELLANEOUS
Chambers Communication Rules
A creditor seeking a formal Rule 69(e) creditor’s examination must call the clerk of the assigned division to schedule it.
Any creditor wishing to set a formal creditor's examination pursuant to Rule 69(e) shall call the clerk for the Division to which the case is assigned to schedule an examination.
Page 1 | RE: RULE 69 PROCEEDINGS