Jefferson County District Court, First Judicial District Document Filing Requirements

Applies to

New case

The filing attorney must enter each party's complete last known mailing address when filing a new case through ICCES.

It is the responsibility of the filing attorney to enter a complete last known mailing address into ICCES for each party when filing a new case.

Applies to

All submitted documents

All submitted documents must include a complete and accurate Event Type and Document Title.

It is the responsibility of the attorney to provide a complete and accurate Event Type and Document Title on ALL submitted documents.

Applies to

Proposed order

Proposed orders must be titled for the relief sought, while the CCE Event Type—not the Document Title—must identify the filing as a proposed order.

ALL Proposed Orders must be titled regarding the relief being sought – e.g., “Regarding Motion for Extension of Time.” The CCE Document Title should not say “Proposed Order” or “Order” Regarding Motion for Extension of Time” because “Order: “auto-populates when the court issues a ruling. The Event Type will indicate it is a “proposed order.”

Applies to

Petition for extension of restrictive housing

When the Jail seeks to hold an individual in restrictive housing for more than fifteen days in a thirty-day period, it must obtain a court order through the specified procedure.

Accordingly, when the Jail seeks to hold certain individuals in restrictive housing for more than fifteen days in a thirty-day time period, it must obtain a court order pursuant to C.R.S. § 17-26-303(2)(i)(I)-(II), through the following procedure:

Applies to

Petition and affidavit

If the Jail needs to keep an individual in restrictive housing longer than the court order permits, it must file another Petition and Affidavit in the existing civil case before the order expires.

Given the legislative declaration seeking to end and prohibit the use of restrictive housing of inmates with certain health conditions, if the Jail determines that it needs to keep the individual in restrictive housing for longer than ordered by the court, then it must file another Petition and Affidavit within the existing civil case prior to the expiration of the order.

Applies to

Petition and affidavit

If the circumstances are unchanged, the Jail need only file a petition stating that there is no change; if circumstances changed or new information exists, it must also file a suppressed affidavit with the petition.

If the circumstances have not changed for needing to keep the individual in restrictive housing, the Jail need only file a Petition representing that there has been no change in circumstances from the original filing. If circumstances have changed and/or there is additional information of which the Jail believes the court should be apprised, then the Jail shall file another suppressed Affidavit with the Petition.

Applies to

All submitted documents

The filing attorney must provide a complete and accurate event type and document title on every submitted document.

It is the responsibility of the attorney to provide a complete and accurate Event Type and Document Title on ALL submitted documents.

Applies to

Pleading

Must include

caption

Every pleading must include a complete caption.

Every pleading must be completely captioned.

Applies to

Document

Documents must identify the signing attorney or attorneys and include the attorney’s electronic signature.

Documents must clearly identify which attorney(s) signed the document and must include the attorney’s electronic signature.

Applies to

Motion to restrict parenting time

A motion to restrict parenting time under C.R.S. 14-10-129(4) must be titled “Motion to Restrict Parenting Time” for identification and processing within 24 hours of filing.

Motions to Restrict Parenting Time pursuant to C.R.S. 14-10-129(4) shall be properly titled to include "Motion to Restrict Parenting Time" so that they can be identified and processed within 24 hours of filing.

Applies to

Original document

Must include

proposed order

An original promissory note or legally required original document must be presented to the court for notation of the judgment.

If the action is on a promissory note or where an original document is by law required to be filed, that original document shall be presented to the court in order that the court may make a notation of the judgment on the face of the document.

Applies to

Original will

Must include

proposed order

Letters in Jefferson County require filing the original will, and an electronic copy will not be accepted.

In Jefferson County, you must file the Original Will in order to have Letters issued. We will not accept e-filed electronic copies.

Applies to

Post trial attorney fees motion

Must include

proposed order

A post-trial attorney-fee motion must be titled as such, not as an affidavit, and filed with a proposed order.

Motions for Post-Trial Attorney's Fees shall be titled as such, not as an affidavit, and filed along with a proposed order.

Applies to

Motion to dismiss

Must include

proposed order

After a responsive pleading is filed or judgment is entered, dismissal must be requested by motion because a notice of dismissal is insufficient.

If the defendant has filed a responsive pleading and/or judgment has entered, a Motion to Dismiss is required. A Notice to Dismiss is insufficient.

Applies to

Amended pleading

A party may amend pleadings only with a court order under C.R.C.P. 315.

Amendments to pleadings will not be permitted except by order of court pursuant to C.R.C.P. 315.

Applies to

Complaint

Every complaint must include a brief statement of the facts and circumstances giving rise to the action.

All Complaints must include "a statement of claim setting forth briefly the facts and circumstances giving rise to the action" pursuant to C.R.C.P. 303(a)

Applies to

Verified complaint for protection order

Counsel for a represented party must appear in person before the clerk will process the electronically filed verified protection-order complaint.

Verified Complaints for Protection Orders filed by represented parties shall be filed electronically but will not be processed by the clerk until counsel appears in person before the court.

Applies to

County civil appeal

Appeals from County Court Civil cases must comply with C.R.C.P. 411.

Appeals from County Court Civil cases must comply with C.R.C.P. 411.

Applies to

Writ or legal process

Extraordinary collection writs and legal processes must be accompanied by proof of the statutory written notice sent to the judgment debtor at the debtor's last known address.

Writs or legal processes intended to effect an extraordinary collection action (such as an attachment, garnishment, levy, or execution to collect or enforce a judgment on a debt), shall be accompanied by proof of the written notice required by the statute sent to the judgment debtor at his/her last known address at least 10, but no more than 60, days prior to filing the writ or legal processes.

Applies to

Writ or legal process

Writs and legal processes must reflect the current statutory exemption thresholds.

Such writs or legal processes shall reflect current exemption thresholds as outlined in the statute.

Applies to

Motion

Must include

proposed order

A party seeking additional court review must file the writ or legal process together with a motion and proposed order.

Parties requesting additional review by the court shall file a writ or legal process in conjunction with a motion and proposed order.

Applies to

Trial prioritization pleading

At least four business days before the pretrial readiness conference, the District Attorney must file a pleading identifying its priority order for cases to be tried each day.

At least four business days before the PTRD, the District Attorney shall file a pleading that sets forth its prioritization of cases scheduled to be tried each day.

Applies to

Trial prioritization pleading

If the defendant files a trial-prioritization pleading, it must state whether the defendant will proceed to trial, request a continuance, or take a plea.

This pleading shall include a statement as to defendant's intention to proceed to trial as scheduled (e.g., proceed to trial as scheduled, request a continuance, or take a plea).

Applies to

Trial prioritization pleading

In Jefferson County Court Division, the District Attorney must file a trial-prioritization pleading on the Friday before the pretrial readiness conference.

On the Friday before the PTRD, the District Attorney shall file a pleading that sets forth its prioritization of cases scheduled to be tried each day.

Applies to

Joint pleading

A joint trial-prioritization pleading must include a statement of the parties' intention to proceed to trial as scheduled.

At least two days before the PTRD, the parties may file a joint pleading setting forth their positions as to trial prioritization. This pleading shall include a statement as to the parties' intention to proceed to trial as scheduled.

Applies to

Affidavit of compliance

A plaintiff filing an FED eviction case must file an Affidavit of Compliance affirming that the tenant was notified of the CDC Order and provided the Declaration.

The District will continue to accept FED (any type of eviction case) filings provided plaintiff files the Affidavit of Compliance with Executive Order D 2020 202 (Affidavit, attached as Exhibit C), which affirms that plaintiff has notified tenant of the CDC Order and provided tenant with the Declaration.

Applies to

Order moving jurisdiction

Must include

proposed order

The assigned judicial officer must prepare and file an order moving jurisdiction and related orders into the new DR case and must issue a Case Management Order in that case.

The judicial officer assigned to the JV case shall prepare and file an order moving jurisdiction (see attached) and orders to the DR Case and shall issue a Case Management Order in the new DR case.

Applies to

Order moving jurisdiction

The order transferring jurisdiction to a new DR case must state that no additional filings may be made in the JV case.

The order moving jurisdiction to a new DR case shall direct that there are to be no additional filings into the JV case.

Applies to

Order moving jurisdiction

The order moving jurisdiction must be filed in both the JV case and the new DR case.

The order moving jurisdiction to a new DR case will be filed into both the JV and the new DR cases.

Applies to

Official record

Copies of tapes or CDs cannot serve as the official court record; only certified transcripts prepared by reporters or authorized transcribers may do so.

Copies of tapes or CDs shall not be used as the official record for purposes of appeal, motions or other court proceedings. Only certified transcripts by reporters or authorized transcribers shall be used as the official records of court proceedings.

Applies to

Recorded proceeding listening request

Districts must not accommodate requests to listen to recorded proceedings on tape or CD.

Districts shall not accommodate requests to listen to recorded proceedings (tapes or CDs).

Applies to

Transcript

Litigants, counsel, and the public may obtain only certified transcripts through the appropriate First Judicial District clerk's office, district administrator, or assigned court reporter.

In all County and District Courts in the First Judicial District, all persons, including litigants, counsel and the general public, may obtain only certified transcripts from the appropriate county or district court clerk's office or district administrator (including the assigned court reporter).

Applies to

Transcript

Draft transcripts, disks containing draft or completed transcripts, and other noncertified transcript forms cannot be provided except as authorized by CJD 05-03, Section V(E).

No draft transcripts, disks containing draft, partial or completed transcripts, or any other form of "transcript" shall be provided to any person, unless done so pursuant to CJD 05-03, Section V(E).

Applies to

Audio recording copy

The court will not provide copies of the audio recording.

Copies of the audio will not be provided.

Applies to

Court record policy exception

Only the Chief Judge of the First Judicial District may grant an exception to the order.

Any exception to this Order may only be granted by the Chief Judge of the First Judicial District.

Applies to

Pleading

Must include

caption

Every pleading must be completely captioned.

Every pleading must be completely captioned.

Applies to

Documents requiring verified signatures

Documents requiring verified signatures must be electronically filed with scanned signatures and seals; signature statements and separately filed signature pages are not acceptable.

All documents requiring verification of the signature of both parties and/or counsel per C.R.C.P. 121 1-26 (8) shall be electronically filed with scanned signatures and seals. The statement "original signature on file" or "/s/" are not acceptable in these instances. Separately filed signature pages will be REJECTED as an incomplete document.

Applies to

Qdro

A QDRO requires party signatures and must be submitted in PDF format with scanned signatures.

Although the QDRO is a Proposed Order, it DOES require the signature of the parties. Therefore, Local Rules require the QDRO to be submitted in PDF format with scanned signatures.

Applies to

Stipulation

A stipulation must be titled and filed as a stipulation, not as a mutual release or agreement.

Stipulations shall be filed as such and not as Mutual Releases and/or Agreements.

Applies to

Original document

In promissory-note actions or cases where an original document is legally required, the original document must be presented to the court.

If the action is on a promissory note or where an original document is by law required to be filed, that original document shall be presented to the court in order that the court may make a notation of the judgment on the face of the document.

Applies to

Original will

In Jefferson County, the original will must be filed for letters to be issued, and e-filed electronic copies are not accepted.

In Jefferson County, you MUST file the Original Will in order to have Letters issued. We will not accept e-filed electronic copies.

Applies to

Motion post trial attorney fees

Must include

proposed order

Post-trial attorney-fee motions must be titled specifically and filed with a proposed order.

Motions for Post-Trial Attorney's Fees shall be titled as such, not as an affidavit, and filed along with a proposed order.

Applies to

Motion to vacate judgment and dismiss

Motions to vacate judgment and dismiss with or without prejudice must be titled specifically rather than as a motion to dismiss.

Motions to Vacate Judgment and Dismiss with/without Prejudice should be titled as such and not as a Motion to Dismiss.

Applies to

Motion for judgment on default of stipulation

A motion for judgment on default of a stipulation must be titled specifically and not as a motion for judgment or default judgment.

Motion for Judgment on Default of Stipulation shall be filed as such and not as a Motion for Judgment or Motion for Default Judgment

Applies to

Motion to dismiss

After a responsive pleading is filed or judgment is entered, a motion to dismiss is required and a notice to dismiss is insufficient.

If the defendant has filed a responsive pleading and/or judgment has entered, a Motion to Dismiss is required. A Notice to Dismiss is insufficient.

Applies to

Summons and complaint

Proof of debt must be filed with the summons and complaint.

Proof of debt should be filed with the Summons and the Complaint.

Applies to

Fugitive information sheet

Fugitive information sheets must be filed within seven days after the defendant fails to appear at a contempt citation hearing, or a motion for a warrant will be required.

Fugitive information sheets must be filed within 7 days of the defendant's failure to appear at a contempt citation hearing or a motion requesting the issuance of a warrant will be required.

Applies to

Complaint

Every complaint must include a brief statement of claim describing the facts and circumstances giving rise to the action.

All Complaints must include "a statement of claim setting forth briefly the facts and circumstances giving rise to the action" pursuant to C.R.C.P. 303(a)

Applies to

Motion for reconsideration of bond

Only one motion for reconsideration of the bond's monetary condition may be filed under this section.

Only one motion may be filed under this section

Applies to

Motion for reconsideration of bond

The motion may be filed only if the person presents previously unconsidered evidence and believes the person is entitled to personal recognizance, an unsecured bond with conditions, or a change in the monetary bond conditions.

The motion may only be filed if the person believes that, upon presentation of evidence not fully considered by the court, that person is entitled to: o a personal recognizance bond; o an unsecured bond with conditions of release; or o a change in the monetary conditions of bond.

Applies to

Motion for judgment on default of stipulation

A default-of-stipulation judgment motion must be titled as such rather than as a motion for judgment or default judgment.

Motion for Judgment on Default of Stipulation shall be filed as such and not as a Motion for Judgment or Motion for Default Judgment.

Applies to

Petition for extension of restrictive housing

The Petition should be publicly filed and should exclude the individual's medical and mental health information.

The Petition should be filed as a public court document and should not include any medical and/or mental health information regarding the individual.

Applies to

Pleading

Multi-purpose pleadings are discouraged and may be rejected by the court.

Multi-purpose pleadings are discouraged and may be rejected by the court.

Applies to

Motion to vacate judgment and dismiss

A motion to vacate judgment and dismiss with or without prejudice must be titled as such rather than as a motion to dismiss.

Motions to Vacate Judgment and Dismiss with/without Prejudice should be titled as such and not as a Motion to Dismiss.

Applies to

Stipulation

A stipulation must be titled and filed as a stipulation rather than as a mutual release or agreement.

Stipulations shall be filed as such and not as Mutual Releases and/or Agreements.

Applies to

Summons and complaint

Must include

proposed order

Proof of debt should accompany both the summons and the complaint.

Proof of debt should be filed with the Summons and the Complaint.

Applies to

Trial prioritization pleading

The District Attorney's daily trial-priority list should not reschedule cases to different trial days.

The District Attorney's list is for each day during the week. It should not move cases to different days.

Applies to

Trial prioritization pleading

In Jefferson County Court Division, a defendant may file a trial-prioritization pleading, and if filed it must state whether the defendant will proceed to trial, request a continuance, or take a plea.

A defendant may file a pleading setting forth his/her position as to trial prioritization. This pleading shall include a statement as to defendant's intention to proceed to trial as scheduled (e.g., proceed to trial as scheduled, request a continuance, or take a plea).

Applies to

Order moving jurisdiction

The order transferring jurisdiction must state that the Colorado Rules of Civil Procedure, specifically Rule 16.2, apply in the new DR case.

The order moving jurisdiction to a new DR case shall specify that the Colorado Rules of Civil Procedure will apply, specifically Rule 16.2.

Applies to

Transcript order request

A requesting party should use the State Court Administrator-approved hearing or trial transcript form, obtain it from the clerk or district administrator, and send the completed form to the address listed for the appropriate district.

The requesting party should use the request forms for transcript of a hearing or trial approved by the State Court Administrator. Blank forms can be procured from the clerk of the court or district administrator as set forth by each district. The completed form should be sent to the address listed on the form for the appropriate district.

Applies to

Payment receipt

The requestor must obtain, and the reporter or transcriber must provide, a dated receipt documenting payment of the transcript fees.

The requestor also must obtain and the reporter or transcriber must produce a dated receipt ===== PAGE 2 ===== for the payment. This is to avoid any dispute as to the date, manner of payment and whether payment has in fact been made.

Applies to

Tape or cd order request

Copies of tapes or CDs should be requested using the SCAO-approved form obtained from the clerk or district administrator and sent to the address listed for the appropriate district.

Orders for copies should be submitted to the court on the request forms for tapes or CDs approved by the SCAO. Blank forms can be obtained from the clerk of the court or district administrator as set forth by each district. The completed form should be sent to the address that is listed on the form for the appropriate district.

Applies to

Court record policy

If the First Judicial District order directly conflicts with CJD 05-03, CJD 05-03 controls.

Where any provision of this CJO directly conflicts with CJD 05-03, CJD 05-03 shall control.

Applies to

Proposed order

Proposed orders must be titled with the relief sought and must not use 'Proposed Order' or 'Order' in the title.

ALL Proposed Orders must be titled regarding the relief being sought – e.g. "Regarding Motion for Extension of Time." The title should not say "Proposed Order" or "Order" Regarding Motion for Extension of Time as "Order:" auto-populates when the Court issues a ruling.

Applies to

Exhibits and attachments

Exhibits and attachments must be clearly labeled on their face and in the filing's Event Type and Title.

All exhibits and attachments must be clearly labeled on their face and also in the Event Type and Title.

Applies to

Pleading attachments

Pleading attachments must use the Exhibits Event Type and a specific Document Title, not the Pleading Supporting Document code.

Do NOT use the "Pleading Supporting Document" code for pleading attachments. Use the "Exhibits" Event Type and provide a specific Document Title,

Applies to

Exhibit

An exhibit's Document Title must identify the nature of the exhibit.

The Document Title of the Exhibit shall identify the nature of the exhibits, e.g. Exhibit 1 – Financial information; or Exhibit H – IME Report.

Applies to

Motion to restrict parenting time

Motions to Restrict Parenting Time must include the title 'Motion to Restrict Parenting Time.'

Motions to Restrict Parenting Time pursuant to C.R.S. 14-10-129(4) shall be properly titled to include "Motion to Restrict Parenting Time" so that they can be identified and processed within 24 hours of filing.

Applies to

Decree

Decrees are proposed orders submitted in editable format and do not require counsel or party verification or approval signatures.

Decrees do NOT require verification or approval signatures of counsel or the parties. Decrees are Proposed Orders and shall be submitted in editable format.

Applies to

Trial prioritization pleading

A defendant may file a pleading stating the defendant's trial-prioritization position at least two business days before the pretrial readiness conference.

At least two business days before the PTRD, a defendant may file a pleading setting forth his/her position as to trial prioritization.

Applies to

Transcript order request

Transcripts may be ordered from the court under the procedures stated in the order.

Transcripts may be ordered from the court following the procedure below.