Weld County District Court Chambers Communication Rules

CRITICAL

The court will not accept or consider email or other electronic communications for this process.

The court specifically discourages, and will not accept or consider, e-mail or electronic communication for this process.

CRITICALCivil cases

Anyone who knows that a party requires an interpreter must inform the Court before the hearing, even if they do not need the interpreter themselves.

If any party has any information that a party requires a language interpreter, that party must inform the Court prior to the hearing (even if you are not the one who requires an interpreter).

CRITICAL

The reassignment division need not contact the chief judge before reassignment, but must forward the recusal and reassignment notice to the chief judge.

The division reassigning the case need not contact the chief judge prior to reassigning the case, but a copy of the recusal and reassignment notice must be forwarded to the chief judge.

CRITICALCivil cases

Before contacting the clerk, the responsible attorney must confer with all parties about the estimated trial length.

Prior to contacting the clerk, the responsible attorney shall confer with all parties to determine an estimated length of trial.

CRITICAL

Parties may not use the chat function to communicate.

Parties may not utilize the chat function to accomplish any communication.

CRITICALCivil cases

Parties may not use the chat function to communicate.

Parties may not utilize the chat function to accomplish any communication.

CRITICAL

If the specified reassignment or criminal-judge conflicts arise, contact the chief judge to assign the case to another judge.

If the secondary reassignment division has a conflict, or all five District Court Criminal Division judges have a conflict in presiding over the case, please contact the chief judge for the assignment of the case to another judge.

CRITICAL

Stakeholders who wish to provide input must appear in person or through a proxy or designee and provide relevant information to the court.

It is the responsibility of any stakeholder wishing to provide input to appear (either in person, or by proxy or designee) and provide relevant information, recommendations or suggestions to the court.

CRITICALCivil cases

Contact

Email to chambers

PPJs are provided and must be returned by email through the Judicial Assistant.

The Judicial Assistant will provide you the PPJ’s in advance by e-mail. PPJ’s must be returned to the Judicial Assistant by e-mail by no later than 4:30 p.m. 5 days after the summons return (by the Wednesday after the Friday).

CRITICALCriminal cases

Upon approval by a deputy district attorney, the law enforcement officer shall contact the assigned judicial officer on call through Weld County Dispatch and may apply for an arrest warrant and search warrant electronically or, for the short-term, by facsimile machine.

Upon approval by a deputy district attorney, the law enforcement officer shall contact the assigned judicial officer on call through Weld County Dispatch and may apply for an arrest warrant and search warrant electronically or, for the short-term, by facsimile machine.

WARNINGCriminal cases

Victims contacting the court with questions about unsupervised probation or an unsupervised deferred judgment and sentence are referred to the Weld County District Attorney’s Office.

All victims in VRA cases who contact the court to inquire about a case involving unsupervised probation or an unsupervised deferred judgment and sentence will be referred to the Weld County District Attorney’s Office to have their questions answered.

WARNINGCriminal cases

The court directs inquiries about sentence compliance to the appropriate agency.

The court will direct inquiries concerning the compliance with the court’s sentence to the appropriate agency and shall comply with requirements placed on the court under the VRA when addressing post sentence motions and requests.

WARNING

Parties should notify the court if they settle before trial.

If you settle prior to trial, let the court know!

WARNINGCriminal casesCourt notice

Rescheduling requests are not accepted or processed by telephone or fax.

We cannot accept or process requests over the telephone or via fax.

WARNINGCivil cases

TCH must notify the court when it approves payment of a guardian’s fees and costs.

TCH will notify the court that TCH has approved the payment of the guardian’s fees and costs.

WARNINGCivil cases

Contact

Phone to clerk

Phone

(970) 475-2540

Call the division clerk for Judge Taylor’s courtroom at the listed number during the specified division-setting hours.

or (970) 475-2540 (for Judge Taylor’s courtroom).

WARNING

The court and stakeholders must maintain a mechanism for ongoing information exchange and communication.

The court and stakeholders must have a mechanism for continuing and ongoing information exchange, input and communication.

WARNINGCivil cases

Before contacting the clerk, the responsible attorney must confer with all parties about the estimated trial length.

Prior to contacting the clerk, the responsible attorney shall confer with all parties to determine an estimated length of trial.

WARNINGCriminal casesCourt notice

A plea cannot be entered by telephone.

The court will not accept a plea via telephone.

WARNINGCivil cases

Contact

Phone to clerk

Phone

(970) 475-2510

Call the division clerk for Judge Hartmann’s courtroom at the listed number during Tuesday or Thursday division-setting hours of 8:30 to 10:00 a.m.

To reach the division clerk, please call during division setting times between the hours of 8:30 a.m. and 10:00 a.m. on Tuesdays and Thursdays at (970) 475-2510 (for Judge Hartmann’s courtroom)

WARNINGCivil cases

Contact

Phone to clerk

Phone

(970) 475-2510

To reach the clerk for Judge Hartmann’s courtroom, call during division setting times from 8:30 a.m. to 10:00 a.m. on Tuesdays or Thursdays.

To reach the division clerk, please call during division setting times between the hours of 8:30 a.m. and 10:00 a.m. on Tuesdays and Thursdays at (970) 475-2510 (for Judge Hartmann’s courtroom)

WARNINGCivil cases

TCH must provide timely written notice to the Chief Judge if the program is terminated, suspended, or revised.

If the program is terminated, suspended, or revised, TCH will provide timely written notice to the Chief Judge of the 19th Judicial District.

WARNINGCivil cases

If the other party has not completed the class, the party setting the hearing should notify the clerk when setting the hearing.

If the other party has not completed the class as required, the party setting the hearing should notify the clerk at the time of the setting.

WARNING

You must notify the court in advance if you or a witness needs an interpreter.

It is your responsibility to notify the court in advance if you, or any of your witnesses, will require the assistance of an interpreter.

WARNINGCivil cases

Contact

Phone to clerk

Phone

(970) 475-2540

To reach the division clerk, please call during division setting times between the hours of 8:30 a.m. and 10:00 a.m. on Tuesdays and Thursdays at (970) 475-2510 (for Judge Hartmann’s courtroom) or (970) 475-2540 (for Judge Taylor’s courtroom).

To reach the division clerk, please call during division setting times between the hours of 8:30 a.m. and 10:00 a.m. on Tuesdays and Thursdays at (970) 475-2510 (for Judge Hartmann’s courtroom) or (970) 475-2540 (for Judge Taylor’s courtroom).

WARNINGCivil cases

Contact

Phone to clerk

Phone

(970) 475-2510

Call Judge Hartmann’s courtroom at the listed number during division setting hours on Tuesdays or Thursdays; contact that courtroom if unsure which courtroom to call.

To reach the division clerk, please call during division setting times between the hours of 8:30 a.m. and 10:00 a.m. on Tuesdays and Thursdays at (970) 475-2510 (for Judge Hartmann’s courtroom) or (970) 475-2540 (for Judge Taylor’s courtroom). If you are unsure which of the two courtrooms to contact, please contact Judge Hartmann’s courtroom.

WARNINGCivil cases

Contact

Phone to clerk

Phone

(970) 475-2540

To reach the clerk for Judge Taylor’s courtroom, call during division setting times from 8:30 a.m. to 10:00 a.m. on Tuesdays or Thursdays.

To reach the division clerk, please call during division setting times between the hours of 8:30 a.m. and 10:00 a.m. on Tuesdays and Thursdays at (970) 475-2540 (for Judge Taylor’s courtroom).

WARNINGCivil cases

When participants know of potential issues and request a security officer, they should notify the court before the hearing.

A security officer is not permanently assigned to the courtroom; however, if the participants are aware of potential issues in a particular case where the presence of a security officer is requested, that information should be brought to the court's attention prior to the hearing to allow the court to arrange for appropriate security.

WARNINGCriminal cases

The court does not answer victim inquiries about a defendant’s compliance on probation or a deferred sentence and refers victims who contact it with questions to the initial supervising agency.

The court is not in a position to answer inquiries by a victim as to the compliance of a defendant while on supervised or unsupervised probation, or a supervised or unsupervised deferred judgment and sentence. Therefore, the court will refer a victim who contacts the court with a question about the case to the initial supervising agency

WARNINGCriminal cases

If a victim contacts the court with questions during supervised probation or a supervised deferred sentence, the court must refer the victim to the initial supervising agency.

The court will refer the victim to the initial supervising agency if the victim contacts the court to ask any questions about the case during a term of supervised probation or supervised deferred sentence.

WARNING

Future case transfers based on judicial disqualification shall be coordinated through communication between the County Judges and Judicial Assistants of the four divisions.

Therefore, the Court concludes that the need for Administrative Order no longer exists and the transfer of future cases based on disqualification of the judge shall be facilitated through communication between the County Judges and the Judicial Assistants among the four divisions.

WARNING

Before coming to court, the listed persons must self-screen and inform the court if anyone has symptoms.

Prior to coming to court, the jury, attorneys and their staff, parties, witnesses, and court personnel shall self-screen to determine whether they have symptoms and shall inform the court if anyone is experiencing symptoms.

INFOCivil cases

If unsure which courtroom to contact, contact Judge Hartmann’s courtroom.

If you are unsure which of the two courtrooms to contact, please contact Judge Hartmann’s courtroom.

INFOCivil cases

Contact

Phone

Parties may appear by telephone at pre-trial readiness and status conferences unless the court directs otherwise.

The court allows parties to appear by telephone for pre-trial readiness conferences and status conferences unless the court directs otherwise.

INFOCivil cases

Contact

Email

Any comments or suggestions should be addressed, in writing, to: Laurie Strand, P.O. Box 2038, Greeley, CO 80632, E-mail: laurie.strand@judicial.state.co.us

Any comments or suggestions should be addressed, in writing, to: Laurie Strand, P.O. Box 2038, Greeley, CO 80632, E-mail: laurie.strand@judicial.state.co.us

INFO

Contact

Phone

Phone

1-855-264-2237

Contact CCE Phone Support for technical assistance and customer service.

For technical assistance and customer service, please contact CCE Email Support: efilingsupport@judicial.state.co.us or Phone Support: 1-855-264-2237.

INFOCriminal casesCourt notice

If you need an interpreter, notify the bailiff at check-in.

At the time you check-in, please notify the bailiff that an interpreter is needed.

INFO

After consulting with the Detention & Bed Management Supervisor, the CYDC screener may recommend to the on-call judge that a newly screened juvenile be emergency released instead of a youth on the Emergency Release list.

The CYDC screener, after consulting with the Detention & Bed Management Supervisor, is authorized to make a recommendation to the on-call judge to Emergency Release a newly screened juvenile in place of releasing a currently detained youth on the Emergency Release list.

INFO

Contact

Email

Contact CCE Email Support for technical assistance and customer service.

For technical assistance and customer service, please contact CCE Email Support: efilingsupport@judicial.state.co.us

INFO

Contact

Phone

Phone

(970) 475-2410

Self-represented parties may contact the Court Information Center by phone during its listed hours for help with their case.

The Court Information Center is here to help self-represented parties in their case Hours & Location: Mon, Tues, Thurs, & Fri from 7:30 a.m. - 4:00 p.m. Phone, Email, & Website: (970) 475-2410

INFO

Contact

Email

For technical assistance and customer service, filers may contact CCE Email Support at the listed address.

For technical assistance and customer service, please contact CCE Email Support: efilingsupport@judicial.state.co.us or Phone Support: 1-855-264-2237.

INFO

Contact

Email

Self-represented parties may contact the Court Information Center by email for help with their case.

The Court Information Center is here to help self-represented parties in their case Hours & Location: Mon, Tues, Thurs, & Fri from 7:30 a.m. - 4:00 p.m. Phone, Email, & Website: 19SelfHelp@judicial.state.co.us

INFOCivil cases

If unsure which courtroom to contact, contact Judge Hartmann’s courtroom.

If you are unsure which of the two courtrooms to contact, please contact Judge Hartmann’s courtroom.

INFOCivil cases

Contact

Phone

The Water Referee prefers parties to appear at status conferences by dial-in conference call.

The Water Referee prefers parties to appear at status conferences by dial-in conference calls.

INFO

Contact

Email

For CCE technical assistance and customer service, users may contact CCE Email Support at the listed address.

For technical assistance and customer service, please contact CCE Email Support: efilingsupport@judicial.state.co.us or Phone Support: 1-855-264-2237.

INFO

For questions about the available technological setup, contact the division clerk.

If you have questions regarding the technological setup available, please contact the division clerk.

INFOCriminal casesCourt notice

People with an arrest warrant should contact the court; some warrants may be recalled at the Clerk’s Office, while other cases may require a bond.

Please contact the court. Some warrants may be recalled here at the Clerk’s Office. In other cases, you may be required to post a bond.

INFOCivil cases

Contact

Email to chambers

The Judicial Assistant may require future communications or correspondence to be by email.

The Judicial Assistant may require that future communications or correspondence be by e-mail.

INFO

Department employees and associated personnel may report judicial misconduct to the listed officials or the Commission and are encouraged to do so as soon as practicable.

A complaint of judicial misconduct made by an employee, volunteer, intern, extern, or contractor of the Colorado Judicial Department may be made to the Chief Judge, the Court Executive, Clerk of Court, Chief Probation Officer or their supervisor, or the person may choose to make the complaint directly to the Commission on Judicial Discipline through the contact information contained in Attachment A to this Administrative Order. Employees, interns, externs, volunteers, and contractors of the Department are encouraged to bring this information to the attention of any one or more of the persons listed above or the Commission as soon as practicable.

INFO

Contact

Email

Questions or concerns may be emailed to the Judicial Assistant at the listed address.

Any questions or concerns may be directed to the Judicial Assistant at danna.york@judicial.state.co.us .