Weld County District Court Document Filing Requirements

CRITICALCivil cases

Applies to

Motion

Must include

proposed order

A proposed order must accompany each motion except a motion filed under C.R.C.P. 56.

Proposed Orders shall be filed with all motions except those motions filed under C.R.C.P. 56.

CRITICAL

Applies to

Response

If mediation does not produce an agreement, the defendant must file a response.

But if no agreement is made, the Defendant must file their response and pay the filing fee.

CRITICALCivil cases

Applies to

Ppj

If a judgment is not requested, strike out the judgment amounts on the PPJ.

If you are not requesting a judgment you must strike out the judgment amounts.

CRITICALCivil cases

A party may be exempted from this order only by court order.

Exemption from this order shall be by court order only.

CRITICALCivil cases

Applies to

Trial exhibits

Each party must provide one original exhibit notebook for witnesses unless it chooses to display exhibits electronically to them.

Each party shall provide the court with one (1) original exhibit notebook for use by witnesses, unless that party chooses to display exhibits electronically to witnesses.

CRITICALCivil cases

Applies to

Petition and affidavit

The County Attorney initiates a new action by filing the Petition and a sworn Affidavit with the applicable court.

The County Attorney will initiate a new action by filing a Petition for Extension of Restrictive Housing (“Petition”) and a sworn affidavit (“Affidavit”) with the applicable court in the Nineteenth Judicial District.

CRITICAL

Applies to

Promise to appear

A Promise to Appear must use a District Attorney-approved form, be signed by the juvenile and parent, guardian, or legal custodian, and set the appearance date three Wednesdays after service.

The Promise to Appear will be in a form approved by the Office of District Attorney for the 19th Judicial District. This notice and promise to appear shall be signed by the juvenile and the juvenile’s parent, guardian, or legal custodian, and the appearance date shall be three Wednesdays out from when the promise to appear is served upon the juvenile and the juvenile’s parent, guardian, or legal custodian.

CRITICALCivil cases

Applies to

Trial exhibits

Each party must supply the court one electronic copy of its exhibits in addition to its original exhibit notebook, on or before trial.

Each party shall supply the court with one copy of its exhibits in electronic format in addition to its original exhibit notebook, on or before the date of trial.

CRITICALCivil cases

Applies to

Trial exhibits

Each party must provide one original exhibit notebook and an additional electronic copy of its exhibits on or before trial.

Each party shall provide the court with one (1) original exhibit notebook. Each party shall supply the court with one copy of its exhibits in electronic format in addition to its original exhibit notebook, on or before the date of trial.

CRITICALCriminal cases

Applies to

Prosecution notice

The court may not terminate unsupervised probation or a deferred sentence before the review date without a hearing unless the victim was notified and the prosecution provides the required written information to the court, or reasonable efforts to locate the victim failed and the District Attorney’s Office reports that in writing.

The court will not terminate an unsupervised probationary term or an unsupervised deferred sentence prior to this review date without a hearing unless notification of the request for early termination has been provided to the victim by the District Attorney’s Office and the prosecution has informed the court in writing that the victim has no objection to early termination, or the District Attorney’s Office has made reasonable efforts to contact the victim without success and the District Attorney’s Office has informed the court in writing that the victim cannot be located despite the reasonable efforts of the District Attorney’s Office.

CRITICAL

Applies to

Written summary

The Weld County Sheriff's Office must provide a written summary of the Administrative Recess to the specified judges, and a copy must be included in the case file.

A written summary of the events pertaining to the Administrative Recess shall be provided to the chief judge and the presiding judge of the criminal court divisions by the Weld County Sheriff's Office. A copy of the written summary shall be included in the file for the case in which the Administrative Recess was called.

CRITICALCivil cases

Applies to

Telephone conference notice

When parties prefer to appear by telephone, the responsible attorney must arrange the dial-in conference and file and serve notice of its number.

For any pre-trial readiness conference or status conference in which parties prefer to appear by telephone, the responsible attorney shall arrange for a dial-in telephone conference and shall file and serve notice with the court of the telephone conference number.

CRITICAL

Applies to

Order

Must include

caption

The plaintiff must complete the order’s caption, date, and time and file it with the summons, complaint, and supporting documents.

The Plaintiff shall fill in the caption and date and time and file and serve a copy of this Order with the summons, complaint and other supporting documents.

CRITICALCivil cases

Applies to

Proposed decree

Every page of a proposed decree must include the case number and page number.

Proposed decrees shall be filed in word processing format, preferably Microsoft Word, and shall include the case number and page number on every page.

CRITICAL

Applies to

Override recommendation writing

An override recommendation must include the screener’s written reasons and, when judicial approval is requested, the authorizing officer’s name; the writing may be in any form and must be included in the screening packet.

Any recommendation to override into or out of Level1 detention must be accompanied by the screener’s reasons in writing for making that recommendation. If approval from a judicial officer for an override is requested, any such writing must indicate the name of the judicial officer who authorized the override. Such writing may be in any form and will be included in the screening packet.

CRITICALCivil cases

Applies to

Trial brief

A party must file a trial brief to participate at trial, except to require the applicant to meet its burden of proof.

Parties not filing a trial brief will not be permitted to participate at trial, other than to require that the applicant meets its burden of proof.

CRITICALCivil cases

Applies to

Post termination report

WCDHS and the GAL must file a post-termination report.

A post-termination report shall be filed by WCDHS and the GAL.

CRITICALCivil cases

Applies to

Bifurcation order

An order allowing bifurcation must be filed in both the original case and the new case as the originating pleading.

The order allowing bifurcation shall be filed in the original case and also in the new case as the originating pleading.

CRITICALCivil cases

Applies to

Appeal

An appeal of a civil case requires a standard in forma pauperis application and motion with eligibility verification.

A standard application and motion to proceed in forma pauperis with verification of eligibility will be required in any appeal of a civil case.

CRITICALCivil cases

Applies to

Ppj packet

The Plaintiff must sign the PPJ at least once on every page of the packet.

The Plaintiff must sign the PPJ in at least one place on every page of the PPJ packet

CRITICALCivil cases

Applies to

Certificate of compliance

The certificate calls for counsel to certify that the parties pursued mediation or other ADR and report the ADR type, participants, completion or discontinuation date, results, settlement status, and recommendation for further settlement efforts.

Counsel for the Petitioner/Respondent hereby certifies, pursuant to C.R.C.P. Rule 11, that the parties have pursued mediation or other alternative dispute resolution (ADR), as follows: Type of ADR conducted: _____ Name of person(s) conducting ADR sessions: _____ Date ADR completed/discontinued: _____ Results of ADR: Claim(s) settled: _____ Claim(s) not settled: _____ Further settlement efforts are _____, are not _____ recommended. I certify the above to be true to the best of my knowledge: _____ Attorney for Petitioner / Respondent

CRITICAL

Applies to

Release

Before a complete un-redacted transcript is prepared or released in a case with multiple victims, the court must receive a signed release from each victim or, for a victim under eighteen, the victim’s parent or legal guardian.

If there is more than one victim of an offense listed in paragraphs 1 and 2 above involved in the case, the court must receive a signed written release from each of the victims, or the parent or legal guardian if the victim is under the age of eighteen, before a complete un-redacted copy of the transcript will be prepared or released to the victim or the victim’s parent or guardian.

CRITICAL

Applies to

Transcript request form

The transcript request form includes a certification, signed below, that the ordering party’s office will pay all charges.

16. Certification(By signing below, I certify our office will pay all charges.)

CRITICALCivil cases

A fugitive information sheet must be on file before a warrant may issue.

A fugitive information sheet must be on file before a warrant is issued; the Court will not issue a warrant unless it has the necessary information.

CRITICALCivil cases

Original contracts or notes must be mailed in advance with an appropriate cover letter, with a separate cover letter and contracts for each summons return date; originals are not accepted on the return date.

Original contracts/notes must be submitted in advance by mail with appropriate cover letter. Send a separate cover letter and contracts for each summons return date. The Court no longer accepts original contracts on the summons return date.

CRITICALCivil cases

Applies to

Application

Applications and amendments must include the specified legal description and, where applicable, the street address, lot and block number, and subdivision name.

All applications and amendments must include a legal description of the structure or structures involved. The legal description for each individual structure shall include section, township, range, and county, as well as quarter-quarter of the section. In areas having generally recognized street addresses, the street address as well as the lot and block number, if applicable, shall be set forth in the application in addition to the legal description of the point of diversion or place of storage. The name of the subdivision shall also be included if the lot is part of a subdivision.

CRITICALCivil cases

Applies to

Conference notice

If the responsible attorney will appear in person, parties who wish to appear by telephone must designate one of themselves to arrange the dial-in conference and file and serve notice.

If the responsible attorney wishes to appear in person, the other parties wishing to appear by telephone shall designate one among them to arrange for and file and serve notice of a dial-in telephone conference.

CRITICALCivil cases

Applies to

Trial exhibits

All exhibits offered at trial must be tendered to the court electronically.

All exhibits offered at trial shall be tendered to the court in electronic format.

CRITICAL

Applies to

Transcript request form

Anyone requesting a transcript of a court proceeding must complete the transcript request form.

This transcript request form must be completed by any person requesting a transcript from any court proceeding whether reported stenographically or by electronic recording means.

CRITICALCivil cases

Applies to

D&N Petition and Summons

The D&N Petition and Summons must be filed and served.

Filing and service of the D&N Petition and Summons.

CRITICALCivil cases

Applies to

Conference notice

When parties prefer to appear by telephone, the responsible attorney must arrange a dial-in conference and file and serve notice of its telephone number.

For any pre-trial readiness conference or status conference in which parties prefer to appear by telephone, the responsible attorney shall arrange for a dial-in telephone conference and shall file and serve notice with the court of the telephone conference number.

CRITICALCivil cases

Applies to

Visitation order

At an emergency hearing, the court must order a specific time for an initial visit within 48 hours and order ongoing visitation.

At the emergency hearing, the court shall order a specific time for an initial visit within 48 hours of the hearing, and shall order ongoing visitation (e.g. twice per week).

CRITICALCivil cases

Applies to

Telephone conference notice

For a status conference, the applicant must provide the dial-in number and file and serve notice of the conference time and dial-in information.

The applicant shall provide the dial-in conference number and shall file and serve notice of the time of the conference and the dial- in information.

CRITICALCivil cases

Applies to

Resume notice

Resume notices must use the specified heading format and include the listed applicant, application, structure, legal-description, water-use, and page-count information.

Applicants shall not have extraneous formatting or tabs set and shall use the heading format below: 2XXXCWXX APPLICANT NAME, Applicant Address. Attorney Name, Firm, Address. Type of Application, (e.g., Conditional, Change, Nontributary Groundwater, etc.) in XXXXXXX COUNTY. Structure Name, Decree, and Well Permit Number (if applicable). Legal Description: Quarter- Quarter, Section, Township, Range, 6th P.M., at a point X,XXX’ [N/S] and Quantity of water. Uses of water. Additional Structure Name(s) and information as described above (if applicable). Additional Information. Number of pages of Application.

CRITICALCivil cases

Applies to

Status conference notice

The responsible attorney must provide the parties and court written status-conference notice stating the conference date and, if applicable, the call-in number and passcode.

The responsible attorney shall provide all parties and the court with a written notice of status conference containing the date of the status conference and the conference call telephone number and passcode, if applicable.

CRITICALCivil cases

Applies to

Written permanency plan court report and proposed treatment plan amendments

WCDHS must file the written permanency plan or court report and any proposed treatment-plan amendments at least seven days before the hearing.

A written permanency plan/court report and any proposed amendments to the treatment plan must be filed by WCDHS and served on the parties and counsel at least one week (7 days) prior to the Permanency Planning hearing.

CRITICAL

Applies to

Screening packet

A screening packet must be provided to the Youth Services Center in accordance with Appendix C.

o A screening packet will be provided to the Youth Services Center, as attached Appendix C

CRITICAL

Applies to

Plaintiff filing

Plaintiffs must state in writing whether the property is subject to the CARES Act’s provisions and restrictions.

Plaintiffs are required to affirmatively state in writing whether the property is subject to the provisions and restrictions of The Coronavirus Aid, Relief, and Economic Security Act (the CARES Act).

CRITICALCivil cases

Applies to

Status conference notice

The Applicant must provide the dial-in number and file and serve notice stating the conference time and dial-in information.

The Applicant shall provide the dial-in conference number and shall file and serve notice of the time of the conference and the dial- in information.

CRITICAL

Applies to

Paper filing

Must include

case number

Paper filings must include the correct case number and return date and a self-addressed stamped envelope.

All paper filings must have the correct case number and return date when paper filed with the court and must include a self addressed stamped envelope.

CRITICAL

Applies to

Renewal petition motion

The Screening & Bed Management Supervisor must complete the Request for Renewal of Petition to Utilize Emergency Detention Bed Motion and send it to the CYDC Director for review and signature.

A Request for Renewal of Petition to Utilize Emergency Detention Bed Motion will be completed by the Screening & Bed Management Supervisor, and sent to the CYDC Director for review and signature.

CRITICALCivil cases

Applies to

Answer

Must include

case number

The attached Answer form must be completed with the defendant’s name and case number, and with a good email address and phone number if available.

The Answer form attached to the Complaint must be filled out completely, including your name, case number, and a good email address and phone number, if you have them.

CRITICAL

Applies to

Settlement stipulation

A settlement should be put in writing on Stipulation JDF 75 and signed by each side; the source text continues beyond this excerpt.

– PUT IT IN WRITING, (Stipulation JDF 75) – EACH SIDE MUST SIGN IT, AND

CRITICALCivil cases

Parents must provide information on relatives and other caregivers by completing and filing form JDF 559.

m. Order parents to provide information on relatives and other caregivers by filling out and filing form JDF 559.

CRITICALCivil cases

Applies to

Class completion proof

All parties must file proof that they completed the qualifying educational class.

Within sixty (60) days of - a. The filing of a case; - b. Service on the respondent of a summons; or - c. The filing of a motion dealing with the allocation of parental responsibility or child custody; all parties are required to complete a qualifying educational class and file proof of completion.

CRITICALCivil cases

Applies to

Treatment plan

The treatment plan must be developed with parent consultation, subject to stated exceptions, and include a cover letter describing progress, challenges, and parent participation.

This plan will be developed in consultation and collaboration with parents unless the parent refuses to participate or is otherwise unavailable. A cover letter shall be included with the Treatment Plan summarizing the progress and challenges faced by the children and the parents since the adjudicatory hearing, and stating the extent to which the parents participated in the development of the plan.

CRITICALCivil cases

Applies to

Proposed resume notice

Resume notices must use the prescribed heading format.

Applicants shall not have extraneous formatting or tabs set and shall use the heading format below:

CRITICALCivil cases

Applies to

Motion

Must include

proposed order

A proposed order must be filed with every motion except a motion filed under C.R.C.P. 56.

Proposed Orders shall be filed with all motions except those motions filed under C.R.C.P. 56.

CRITICAL

Applies to

Screening email

After the criteria are met, the CYDC Screener must seek supervisor approval and note the approved emergency-bed use in the Screening email.

Once criteria has been met, the CYDC Screener will seek approval from the Screening & Bed Management Supervisor, and note the approved use of an Emergency Bed in the Screening email.

CRITICALCivil cases

Applies to

Bifurcation order

The order allowing bifurcation must be filed in both the original case and the new case, where it serves as the originating pleading.

The order allowing bifurcation shall be filed in the original case and also in the new case as the originating pleading.