Superior Court, Judicial District of Tolland, Connecticut Document Filing Requirements

CRITICAL

Applies to

Status report

The status report filed before the ICR must update the court and parties on compliance with specific steps, services for the child, foster care licensing, and outstanding services due to waitlists.

A. Following a disposition of commitment, an in-court review (ICR) shall be scheduled. The ICR shall be scheduled approximately three months prior to the permanency plan being filed to court. DCF shall file a status report one week before the ICR to update the court and parties on the parties' compliance with specific steps, services for the child/ren, foster care licensing, and any outstanding services due to waitlists.

CRITICALCivil cases

Applies to

Case status update

The DCF Social Worker must file a written case status update with the Court and provide copies to all counsel of record one week before the ICR.

The DCF Social Worker will file a written case status update with the Court and provide copies for all counsel of record one week in advance of the ICR.

CRITICAL

Applies to

Evaluation order

A stamped and signed order approving an agreed evaluation must be placed in the court file.

B. An order for an evaluation that the parties agree to, such as a court evaluation, may be approved by the judge without all parties being present. The stamped and signed order shall be placed in the court file.

CRITICALCivil cases

Applies to

Request for adjudication of discovery or deposition dispute

Unless otherwise ordered, a Chapter 13 discovery or deposition motion filed within six months of trial in a civil case assigned for trial is adjudicated upon filing form JD-CV-119.

Unless otherwise ordered by the court, the following orders apply. When a civil case has been assigned for trial, any Practice Book Chapter 13 motion directed to discovery or deposition issues filed within six months of the trial date shall be adjudicated upon the filing of a Request for Adjudication of Discovery or Deposition Dispute (form JD-CV-119).

CRITICAL

Applies to

Request

A military affidavit and Department of Defense Manpower database inquiry must be filed at least two weeks before a request to enter default.

Prior to entering a default for failure to appear, a military affidavit and Department of Defense Manpower database inquiry shall be filed at least two weeks prior to any request.

CRITICALCivil cases

Applies to

Trial management report

The report must identify each witness by category and note anticipated scheduling problems; unlisted witnesses may not testify unless good cause is shown or they will provide rebuttal evidence, and the witness list does not replace Practice Book § 13-4 expert-disclosure requirements.

the legal and factual issues in dispute. A witness list with an identifier for each witness (party, expert, fact witness, document custodian) including any anticipated scheduling problems. Witnesses not listed will not be permitted to testify at trial, except for good cause shown or if the witness will provide rebuttal evidence. [Note: This order does not replace or change the requirements of Practice Book � 13-4 regarding the manner and time for expert disclosure.]

CRITICAL

Applies to

Financial affidavit

A current sworn financial affidavit meeting Practice Book Section 25-30(a) must be provided when financial issues are involved.

Current sworn financial affidavits meeting the requirements of Practice Book Sec. 25-30(a), if any financial issues are involved.

CRITICAL

Applies to

Position letter

If a youth is eighteen years or older and remains in voluntary placement with DCF, the attorney assigned to represent the youth post-majority shall file a position letter to the court within thirty days from DCF filing the permanency plan.

If a youth is eighteen years or older and remains in voluntary placement with DCF, the attorney assigned to represent the youth post-majority shall file a position letter to the court within thirty days from DCF filing the permanency plan.

CRITICALCivil cases

Applies to

Resume

An attorney seeking inclusion on the committee list must submit a resume demonstrating ability to perform the committee work to the Civil Presiding Judge for the district where the attorney’s office is located; inclusion is discretionary.

To be included on the list, an attorney must submit a resume demonstrating your ability to perform the work required of a committee to the Civil Presiding Judge for the judicial district where the attorney�s office is located. Inclusion on the list is at the discretion of the Civil Presiding Judge.

CRITICAL

Applies to

Motion list

A party with multiple pending motions must list those it does not intend to pursue on the Case Date.

A list of the party’s motions that are pending but which the party does not intend to pursue on the Case Date as set forth in Section(B)(3)(a).

CRITICALCivil cases

Applies to

Trial management report

The trial management report must state anticipated scheduling problems other than witness-related problems, which are addressed in the witness-list requirement.

The trial management report must include the following: A statement as to any anticipated scheduling problems other than those involving witnesses, which must be set forth as required in paragraph 3.

CRITICAL

Applies to

Motion filed by agreement

A motion filed by agreement must clearly state on its face that the parties agree.

All motions filed by agreement must clearly state on their “face that there is such an agreement,” pursuant to Practice Book § 34a-1 (e);

CRITICAL

Applies to

Specific steps

DCF and/or the AAG must prepare and circulate specific steps before the CSC or JPT, document agreed changes, and upload the final agreed steps to E-Services within 48 hours afterward.

DCF and/or the Assistant Attorney General (AAG) shall prepare specific steps and circulate them to the parties prior to the CSC or JPT. Any changes agreed upon to the specific steps shall be documented by DCF. DCF or the AAG shall upload the final agreed upon specific steps to E-Services within 48 hours of the CSC or JPT.

CRITICAL

Applies to

Notice to providers

The notice to providers must state that the motion hearing will occur at the same date and time as the TMC, unless the court permits another date convenient for the assigned trial judge.

The notice to the providers in said motion shall reflect that the hearing on the motion will be held on the same date and time as the trial management conference or with permission of the court another date that is convenient for the assigned trial judge.

CRITICALCivil cases

Applies to

Non arguable motion

A party asking for argument on a non-arguable motion must mark the motion “Take Papers” and file a Request for Argument (JD-CV-128).

If a party is asking the Court to hear argument on any non-arguable motion, mark the motion "Take Papers" and file a Request for Argument (JD-CV-128).

CRITICALCivil cases

Applies to

Trial management report

The trial management report must include a brief, non-argumentative factual description of the case.

The trial management report must include the following: A brief, non-argumentative factual description of the case.

CRITICAL

Applies to

Proposed order

Must include

proposed order

Written proposed orders meeting Practice Book Sections 25-30(c) and (d) must be provided.

Written proposed orders in accordance with Practice Book Sec. 25-30(c) and (d).

CRITICALCivil cases

Applies to

Informed consent

The original informed consent must remain in the court file, and the ZTT Community Coordinator must provide copies to DCF, the parent, and the parents’ and child’s counsel or GAL.

The original of the “Informed Consent for Participation in the Data Collection by the Milford Court Team Site (Site), using the ZERO TO THREE Safe Babies Court Team Approach” shall remain in the court file. Copies of the Agreement are to be provided by the ZTT Community Coordinator to DCF, the parent and the parent’s attorney and the child’s attorney/GAL.

CRITICAL

Applies to

Witness list

Each party must submit a witness list identifying expected case-in-chief and anticipated rebuttal witnesses, their roles, and expected scheduling problems; expert disclosures under Practice Book Section 13-4 remain required.

A list of the names of all witnesses each party reasonably expects to call as part of the party’s case in chief, as well as any reasonably anticipated rebuttal witnesses, including an identifier (that is, party, eyewitness, or expert) and stating any expected scheduling problems. Note: This order does not replace or change the requirements of Practice Book Sec. 13-4 about the manner and time for expert witness disclosure.

CRITICALCivil cases

Applies to

Legal memorandum

Each side must file a brief legal memorandum stating the law and legal theories in the case before evidence begins, unless otherwise ordered.

Before the start of evidence, unless otherwise ordered by the court at the trial management conference or by the assigned trial judge, each side must file the following with the court: A brief legal memorandum containing statements of law and legal theories in the case.

CRITICAL

Applies to

Evaluation request

A non-DCF party requesting an evaluation must state the request's reason, estimated cost and payer, completion time, proposed evaluator documents, and whether the party seeks control over sharing the results.

D. If an evaluation request is made by a party other than DCF, that party shall indicate: i. the reason or need for the request; ii. the estimated cost and who should pay; iii. the estimated time for completion of each evaluation; iv. any proposed documents to be provided to the evaluator; and v. whether the party asking for the evaluation is also asking for the right to decide if the results of the evaluation must be shared with the other parties.

CRITICALCivil cases

Applies to

Trial management report

The trial management report must identify operative pleadings and any Practice Book § 13-4 expert disclosures by name and docket entry number.

The trial management report must include the following: A list identifying the operative pleadings (complaint, answer, counterclaim, etc.) and any Practice Book � 13-4 expert disclosures by name and docket entry number.

CRITICAL

Applies to

Citation

Citations must be re-issued, unless the court orders otherwise.

Note: all citations must be re-issued unless the court orders otherwise.

CRITICAL

Applies to

Evaluation notice

The written evaluation notice must state the date, time, and place of the evaluation.

E. Written notice of the date, time and place for the evaluation shall be sent by the Clerk’s Office to all counsel, self-represented parties and the parties being evaluated.

CRITICALCivil cases

Applies to

Inspection report

Unless the Court orders otherwise, if the tenant did not provide the most recent inspection report when filing the action, the municipality must submit it to the Court.

Unless otherwise ordered by the Court, the following orders apply. If the tenant did not provide the Clerk with a copy of the most recent inspection report with the filing of this action, the municipality must submit to the Court, prior to the hearing, the most recent inspection report.

CRITICAL

Applies to

Stipulation or agreement

Issues agreed upon by the parties must be submitted in a written stipulation or agreement signed by the parties and counsel.

Any issues agreed upon by the parties shall be submitted in writing by stipulation or agreement signed by the parties and counsel.

CRITICALCivil cases

Applies to

Joint stipulation

Each side must file in writing any facts both sides agree to before evidence begins, unless otherwise ordered.

Before the start of evidence, unless otherwise ordered by the court at the trial management conference or by the assigned trial judge, each side must file the following with the court: Any facts that both sides agree to (joint stipulation) in writing.

CRITICAL

Applies to

Pending motions list

A list of all pending motions, including motions to be decided before trial or hearing, must be provided.

A list of all pending motions, including motions to be decided before the start of the trial or hearing such as motions in limine and motions for protective order.

CRITICALCivil cases

Applies to

Motion for supplemental judgment

Must include

proposed order

After a Foreclosure by Sale, the Motion for Supplemental Judgment must be filed with a copy of the proposed judgment.

After a Foreclosure by Sale, the Motion for Supplemental Judgment is to be filed with a copy of the proposed judgment.

CRITICAL

Applies to

Motion list

A party with multiple pending motions must list motions it intends to pursue, estimate hearing time for each, and rank them by priority; the party must be prepared to begin each listed hearing on the Case Date.

A list of the motions the party intends to pursue on the Case Date by having a hearing on the Case Date or, if the estimated length of the hearing exceeds the time available, on a subsequent date assigned at the Case Date; provided, that the filing party must be prepared to commence the hearing of any motion on this list on the Case Date, even if completion of the hearing requires additional time at a later date. The list shall include an estimate of the amount of hearing time expected to be required for the hearing of each listed motion. Motions shall be listed in order of the priority in which the filing party believes the motions should be heard.

CRITICAL

Applies to

Trial management memorandum

The trial management memorandum must provide the specified fact and expert witness information, disputed or outstanding matters, trial needs and requests, and other helpful preliminary matters.

viii. Proposed witnesses including the following: (a) the name and address of each fact witness, (b) a summary of expected testimony and (c) the approximate length of time for direct testimony; ix. Proposed expert witness, including the following: (a) the name and address of each expert witness, (b) a resume or curriculum vitae, (c) a summary of the expected testimony, and (d) the approximate length of time for direct testimony; x. A list of each pleading, motion, discovery matter, evaluation, and evidence where there is any dispute about or any outstanding matter, and a summary of the matter. xi. A list of trial needs and requests, including but not limited to, one or more interpreters, audio or visual equipment, telephone conference or TEAMS capacity for remote request; and xii. Other preliminary matters that may aid in the trial and disposition of the case.

CRITICALCivil cases

Applies to

Stipulation

Every stipulation must specifically state the rental arrearage, legal fees, court costs, and marshal fees.

All stipulations shall articulate, with specificity, each of the following: the rental arrearage, legal fees, court costs and marshal fees.

CRITICAL

Applies to

Child support guidelines worksheet

A fully completed child support guidelines worksheet meeting Practice Book Section 25-30(e) must be submitted when there are children under 18.

A fully completed child support guidelines worksheet as required by Practice Book Sec. 25-30(e), if there are children under the age of 18.

CRITICALCivil cases

Applies to

Mediation session itemization

The Plaintiff’s attorney must bring an updated itemization of loan payoff charges and overdue default amounts to each mediation session.

The Plaintiff�s attorney must bring to each mediation session an updated itemization of all fees and costs including any other charges and attorneys� fees requested that must be paid in order to satisfy the full obligations of the loan and an itemization of all overdue amounts causing the loan to be in default.

CRITICAL

Applies to

Amc letter

If the court permits an absent AMC to submit a letter instead of appearing, the letter must explain the absence and provide details about the last home visit and any concerns noted.

C. If the AMC is not present in court and is given permission by the court to submit a letter in lieu of appearing, such letter shall inform the court and the parties as to the reason why the AMC is unable to appear in person, when and where the last home visit was conducted, whether the last home visit was in-person or by other electronic means, any concerns noted

CRITICALCivil cases

Applies to

Stipulation

A repair stipulation must contain the tenant’s permission for the repairs.

All stipulations entered by the Court providing for repairs must: Contain permission from the tenant to allow for the repairs.

CRITICAL

Applies to

Motion for continuance

A motion for continuance must identify the conflicting case name and docket number, when the conflict arose, and efforts to resolve it.

I. In any motion for continuance, the moving party shall include the case name and docket number in conflict with the scheduled matter in the Superior Court for Juvenile Matters, when the scheduling conflict arose, and efforts made to resolve the scheduling conflict.

CRITICAL

Applies to

Child support guidelines worksheet

A fully completed child support guidelines worksheet meeting Practice Book Section 25-30(e) must be provided when applicable.

A fully completed child support guidelines worksheet as required by Practice Book Sec. 25-30(e), if applicable.

CRITICAL

Applies to

Financial affidavit

A current sworn financial affidavit is required for a pending financial motion, except when the stated prior-filing, no-substantial-change, and testimony conditions are met.

If there is a pending motion that concerns financial issues, current sworn financial affidavits meeting the requirements of Practice Book Sec. 25-30(a); provided, that if a party has already filed a financial affidavit in the case, there has been no substantial change in the party’s financial condition in the interim, and the party is prepared to so testify on the Case Date, no additional financial affidavit is required of the party at this time.

CRITICALCivil cases

Applies to

Trial management report

The trial management report must list the legal and factual issues in dispute.

The trial management report must include the following: A list of the legal and factual issues in dispute.

CRITICAL

Applies to

Motion

A party seeking removal of the minor child’s counsel or guardian ad litem must file a motion with the court.

any party who seeks the removal of counsel for the minor child or the guardian ad litem for the minor child shall do so by filing a motion with the court

CRITICAL

Applies to

Witness list

A witness list must name reasonably expected case-in-chief and anticipated rebuttal witnesses, identify each witness, and state expected scheduling problems.

A list of the names of all witnesses each party reasonably expects to call as part of the party’s case in chief, as well as any reasonably anticipated rebuttal witnesses, including an identifier (that is, party, eyewitness, or expert) and stating any expected scheduling problems.

CRITICAL

Applies to

Telephone marking

A telephone marking must provide the calendar position, case name and docket number, motion entry number and title, the caller’s full name and law firm if applicable, and confirmation that counsel and self-represented parties of record were notified.

The following information is required when making a telephone marking: The position of the case on the calendar The name and docket number of the case The entry number and title of the motion The full name of the person making the marking and the law firm name, if applicable Confirmation that counsel and self-represented parties of record have been notified of the marking

CRITICALCivil cases

Applies to

Informed consent

A parent or guardian, or a minor parent's court-appointed guardian ad litem, must sign for a minor parent.

Parent/Guardian(s) or minor parent(s)’court appointed guardian ad litem is/are required to sign for minor parent(s).

CRITICALCriminal cases

Applies to

Information request

A police officer requesting the information must complete Form JD-JM 218.

A police officer who makes said information request shall do so by completing Form JD-JM 218 (new).

CRITICALCivil cases

Applies to

Affidavit of compliance

The plaintiff must file an appropriate affidavit indicating compliance with Conn. Gen. Stats. § 8-265dd, the Emergency Mortgage Assistance Payment Program.

The Plaintiff shall file an appropriate affidavit indicating compliance with Conn. Gen. Stats. � 8-265dd (the Emergency Mortgage Assistance Payment Program).

CRITICAL

Applies to

Exemption application

Attorneys seeking an E-Services exemption must apply by submitting form JD-CL-92 in accordance with its instructions.

Attorneys who require an exemption from E-Services requirements may apply for an exemption by submitting the Exemption from E-Services Requirements form (JD-CL-92) in accordance with the instructions on the form.

CRITICALCivil cases

Applies to

Stipulation

A stipulation entered without a court canvass must include a statement that the parties waive canvass before the Court.

Effective immediately, all stipulations entered by the Court without the benefit of Court canvass must contain: A statement that the parties are waiving canvass before the Court.

CRITICALCivil cases

Applies to

Stipulation

A stipulation entered without a court canvass must include an attorney’s statement that the attorney is authorized to enter it for the client.

Effective immediately, all stipulations entered by the Court without the benefit of Court canvass must contain: A statement by any attorney signing the stipulation on behalf of a client indicating authorization to enter into the stipulation on behalf of the client;

CRITICAL

Applies to

Exhibit list

An exhibit list must use the specified party-based indexing, briefly describe each exhibit, and state any known grounds for objections.

A list of exhibits each party reasonably expects to introduce in evidence, indexed by P plus a number for the plaintiff, and D plus a letter for the defendant, with a brief description of each exhibit, indicating whether any party objects to the admission of the exhibit and if so, including a statement of the grounds for the objection if known.