Judge Allison Gilman
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Courtesy Copies
Courtesy copies
- 1 copy • Email
Notice For Trial
- 1 copy • Mail • Upon Filing
Motion
Court-wide- 1 copy • Email • Upon Filing
Motion For Rehearing
Court-wide- 1 copy • Email • Upon Filing
Adjournments
- Before filing a Motion for Continuance the movant must contact opposing counsel about any objection, file the motion with the Clerk and email a copy with proposed order to the division email, submit an Agreed Order if all parties agree, set a hearing if opposed, and note that agreed continuances of Pretrial Conference, Calendar Call, or Trial are not automatically accepted.
Request must include
Communication
Chambers
Phone
Chambers
Document Format Requirements2 rules
The Court will not review exhibits on cell phones or laptops, so hard copies must be brought to the hearing or the Court will not consider them.
The Court does not review exhibits on cell phones or laptops. Hard copies must be brought to the hearing, or the Court will not consider them.
Paper
Trial exhibits longer than four pages must be consecutively paginated with sufficient copies for both parties and the witness, and non-compliant exhibits will not be allowed at trial.
Any exhibit either party desires to use at trial exceeding four (4) pages in length must be consecutively paginated (by bates-stamp method or otherwise), with sufficient copies of such consecutively paginated exhibit so that both parties and the witness can refer to the exhibit at the same time during trial. Any exhibit not meeting these two requirements will not be allowed for use at trial.
Document Filing Requirements15 rules
Substitution of counsel will not be granted unless the client's written consent is obtained and new counsel certifies that they reviewed the docket and spoke with all counsel of record.
REQUESTS FOR SUBSTITUTION OF COUNSEL: The Court will not grant a substitution of counsel unless client’s written consent is obtained, and new counsel certifies, “I have reviewed the Court docket in this file and have spoken with all counsel of record. I am aware of all pending hearings, depositions and other deadlines that are set in this case.” See Rule 2.505(e)(2)
Document Type
Substitution Of Counsel
Parties using online self-scheduling must certify in the Notice of Hearing that they consulted all other parties in obtaining the hearing time.
Parties using self-scheduling MUST certify they consulted with all other parties in obtaining the hearing time in the notice of hearing.
Document Type
Notice Of Hearing
Requests to invoke the Rules of Civil Procedure in small claims cases must use the Court's uniform order form submitted via the e-order system, and non-compliant proposed orders will not be entered.
Judge Gilman requires a uniform order for this purpose submitted via the e-order system. Proposed orders submitted not in compliance will not be entered.
Document Type
Order Invoking Rules
A hearing may be set unilaterally only after 3 unanswered good-faith attempts to coordinate with opposing counsel, the Notice of Hearing must state 'Set Unilaterally Pursuant to Judge Gilman's Divisional Instructions', and counsel must present proof of the attempts at the hearing.
If a hearing is unilaterally set without any effort to coordinate a date and time with opposing counsel, that matter will not be heard by the Court. However, if a party has made a good faith attempt to schedule a hearing with opposing counsel and counsel has failed to respond after 3 attempts via email and/or phone, then the party may schedule the hearing unilaterally. Any hearings scheduled unilaterally pursuant to these instructions must include a note on the Notice of Hearing stating “Set Unilaterally Pursuant to Judge Gilman’s Divisional Instructions”. Further, counsel attending any hearing unilaterally set pursuant to these instructions will be expected to present proof of attempts to coordinate with opposing counsel at the hearing.
Document Type
Notice Of Hearing
A Motion to Withdraw as Counsel must include the client's contact information within the text of the motion and any proposed order.
When filing a Motion to Withdraw as Counsel of Record, you are required to include the client’s contact information, including address and email address, if any, within the text of the Motion and any proposed order on same.
Document Type
Motion To Withdraw As Counsel
Hearing request emails must include the court case number and the names of all parties in the subject line.
In your requesting email to the Judicial Assistant, you MUST include our court case number (not your office case number) and the names of all parties in the subject “re” line.
Document Type
Hearing Request Email
When Local Rule 11 is triggered, parties must use the attached standard form for motions to compel discovery without adding any additional language.
MOTIONS TO COMPEL DISCOVERY: If Local Rule 11 is triggered, please use the standard form attached hereto. Do NOT add any additional language (e.g., waiver of privilege, etc.).
Document Type
Motion To Compel Discovery
Motions for continuance must be filed with a proposed order, sufficient copies to conform, and self-addressed stamped envelopes.
MOTIONS FOR CONTINUANCE: These must be filed with a motion, proposed order, sufficient copies to conform, and self-addressed, stamped envelopes.
Document Type
Motion For Continuance
Agreed orders must be titled as agreed orders and include body language stating the order was submitted pursuant to the parties' agreement.
Agreed Orders must be titled as such and must include language in the body of the Order indicating the Order has been submitted pursuant to agreement of the parties.
Document Type
Agreed Order
Stipulations for substitution of counsel must be signed by the former attorney, the new attorney, and the client.
Stipulations for substitution of counsel shall be signed by both the former attorney and the new attorney taking over the case, as well as the client.
Document Type
Stipulation For Substitution Of Counsel
Notices of Hearing for approved Zoom appearances must include the Zoom link and instructions, and all parties, witnesses, and attorneys must appear by video link because audio-only appearance is insufficient unless approved in advance by the Judge.
All Notices of Hearing for approved Zoom appearance MUST include the following instructions: ZOOM HEARING LINK FOR VIDEO CONFERENCE Join Judge Gilman’s Zoom Meeting at https://17thflcourts.zoom.us/j/990901272 This link will allow attorneys and litigants to attend hearings by video-conference at no cost to the participant. Once you have logged in, you will be placed in a virtual waiting room until the Court calls your case up for hearing. PLEASE NOTE THAT ALL PARTIES, WITNESSES AND ATTORNEYS MUST APPEAR BY VIDEO LINK. APPEARANCE BY AUDIO OR TELEPHONE ALONE WILL NOT BE SUFFICIENT UNLESS APPROVED IN ADVANCE BY THE JUDGE.
Document Type
Notice Of Hearing
Written proposed orders submitted directly to chambers must include copies to conform and return stamped envelopes for all parties.
Written Proposed Orders must be submitted directly to Chambers with copies to conform and return stamped envelopes for all parties.
Document Type
Proposed Order
If opposing counsel does not respond within two full business days of a good-faith coordination attempt, the hearing may be set unilaterally, provided the Notice of Hearing states 'Set Unilaterally Pursuant To Judge Gilman's Procedures'.
NON-RESPONSIVE ATTORNEYS: If you have tried in good faith to coordinate a hearing, and have not received a response from opposing counsel within two full business days of your contact, you may set the hearing unilaterally. Please note on your Notice of Hearing, “Set Unilaterally Pursuant To Judge Gilman’s Procedures”
Document Type
Notice Of Hearing
Sufficient copies of proposed orders must be submitted, and the prevailing party is responsible for supplying self-addressed stamped envelopes.
Please submit sufficient copies of your proposed Orders. The prevailing party is responsible for supplying self-addressed stamped envelopes.
Document Type
Proposed Order
If the client consents to withdrawal no hearing is needed; instead file the client's signed consent to withdraw and send copies of the proposed order with self-addressed stamped envelopes to the Judge for entry.
If your client consents to the withdrawal, you do not need to set your Motion for hearing. Instead, please file a consent to withdraw signed by the client and send adequate copies of the proposed order with self-addressed, stamped envelopes to the Judge for entry.
Document Type
Consent To Withdraw
Filing & Service rules
Electronic Filing Rules
Proposed orders in eviction cases must be submitted to the Judge through the online e-order system.
All proposed orders on eviction cases must be submitted to the Judge via the online e-order system.
Page 1 | Regular Division Procedures for Civil Division 60 - Proposed Orders on Eviction Cases
Continuance documents may not be emailed and should be delivered physically to the Court rather than the Clerk, though the proposed or agreed order may be submitted via the e-order system if all parties are registered.
These documents may NOT be emailed. To avoid delay, please provide this package directly to the Court (physically) and not the Clerk. However, if all parties are registered in the case, you may submit the proposed or agreed order via the e-order system.
Page 1 | Other Division Procedures - Motions for Continuance
Supporting documents must not be sent to the Court, even by email, and must instead be uploaded through the CMS 'Case Supporting Documents' feature.
Please do not send supporting documents to the Court, even by email. These may be uploaded instead through the CMS “Case Supporting Documents” feature.
Page 1 | Hearing Procedures How Do I Get a Hearing?
Orders approved by both parties must be submitted via the online e-order system, and if the parties cannot agree on wording after a ruling, each party submits their own order with a cover letter explaining the disagreement.
A party shall submit order(s) through the online e-order order system once the order has been approved by both parties. If the parties cannot agree on the wording of an order after the Court has ruled, each party shall submit their own order to the Judge with a cover letter explaining that the parties disagree as to the Court’s ruling.
Page 1 | Regular Division Procedures for Civil Division 60 - Proposed Orders After a Hearing
Orders Invoking Rules cannot be brought to the small claims pretrial conference for signature and will not be entered; they must be transmitted through the e-order system on the approved form.
This also means you CANNOT bring Orders Invoking Rules to be signed at the small claims pretrial conference as they will NOT be entered! (You must still use the approved form for invoking the rules, but it must be transmitted to the Court through the e-order system.)
Page 1 | Regular Division Procedures for Civil Division 60 - Procedure for Agreed Orders/Compel Orders/Orders Invoking Rules of Civil Procedure
A notice of readiness for trial must be filed with the Clerk of Court and in the e-order system, with a copy emailed to the Judicial Assistant at div60@17th.flcourts.org.
When filing a notice of readiness for trial, you must file the original with the Clerk of Court and file in the e-order system along with a copy emailing a copy to the JA at div60@17th.flcourts.org.
Page 1 | Other Procedures for Division 60 - Notice for Trial
When all parties are represented by attorneys, agreed orders, ex-parte orders compelling discovery, and orders invoking the Rules of Civil Procedure must be submitted through the online e-order system.
Judge Gilman participates in the e-orders program. This means that if you are submitting any AGREED ORDER, EX-PARTE ORDER COMPELLING DISCOVERY, ORDER INVOKING THE RULES OF CIVIL PROCEDURE, etc., and all parties are represented by attorneys, you MUST submit these through the online e-order system.
Page 1 | Submission of Orders and Judgments Procedure for Agreed Orders/Compel Orders/Orders Invoking Rules of Civil Procedure
After scheduling a hearing online, the Notice of Hearing must be e-filed and must state whether the hearing is by Zoom or in person.
After setting the hearing in our online scheduling system, please efile your Notice of Hearing and include if the Court requires Zoom or in-person.
Page 1 | Hearing Procedures How Do I Get a Hearing?
Hard copies of agreed orders, ex-parte orders compelling discovery, and orders invoking the Rules of Civil Procedure will not be entered if dropped off or mailed to the court.
ANY HARD COPIES OF ORDERS DROPPED OFF OR MAILED TO THE COURT WILL NOT BE ENTERED IF THEY ARE ONE OF THESE TYPES OF ORDERS.
Page 1 | Submission of Orders and Judgments Procedure for Agreed Orders/Compel Orders/Orders Invoking Rules of Civil Procedure
Proposed orders regarding garnishments must be submitted to the Judge through the online e-order system.
All proposed orders regarding garnishments must be submitted to the Judge via online e-order system.
Page 1 | Regular Division Procedures for Civil Division 60 - Proposed Orders regarding Garnishments
All hearings, trials, and appearances are in-person unless the court orders otherwise, and a remote phone/video appearance requires the movant to e-file a written motion before the hearing and secure an order permitting it.
NOTICE: ALL HEARINGS, TRIALS AND OTHER APPEARANCES ARE IN-PERSON UNLESS THE COURT ORDERS OTHERWISE Phone and/or Video Conference appearances may be permitted; however, the movant must e file a written motion prior to the hearing and secure an order via the e-order service or directly to chambers permitting remote appearance.
Page 1 | Procedure C: Remote Appearances Telephonic/Video Zoom Conference Appearances
All documents must be filed through the division's e-portal, and documents sent via U.S. mail will be delayed.
ALL DOCUMENTS MUST BE FILED THROUGH OUR E-PORTAL. ANY DOCUMENTS SENT VIA U.S. MAIL WILL BE DELAYED.
Page 1 | Division Procedures
Unrepresented parties who have not registered an email address must submit their requests and proposed orders physically to chambers.
If any party in the case is not represented by counsel, and does not register an email address, they must submit their request/proposed order directly to chambers (physically).
Page 1 | Submission of Orders and Judgments Procedure for Agreed Orders/Compel Orders/Orders Invoking Rules of Civil Procedure
Filing Timing and Cure Windows
A motion not set for hearing within 60 days of filing is considered deleted and will no longer be considered by the court.
If a Motion is filed with the courts and not set for hearing within 60 days of filing the courts will consider it deleted and will no longer consider it.
Page 1 | Regular Division Procedures for Civil Division 60 - Scheduling Hearings
Motions must be filed and visible on the online docket before a hearing on them may be scheduled.
All Motions must be filed and shown on the online docket prior to scheduling hearings on same.
Page 1 | Regular Division Procedures for Civil Division 60 - Scheduling Hearings
Service and Proof of Service Rules
A copy of the Motion to Withdraw and its Notice of Hearing must be served on the client.
You are also required to serve a copy of the Motion and Notice of Hearing of same on your client.
Page 1 | Other Procedures for Division 60 - Motions to Withdraw as Counsel of Record
Courtesy Copy Requirements
A copy of the Notice for Trial must be mailed or delivered to the Judicial Assistant when the notice is filed.
NOTICES FOR TRIAL: When filing a Notice for Trial, you MUST mail or deliver a copy of the Notice for Trial to the Judicial Assistant.
Page 1 | Setting Case for Trial - Notices for Trial
Parties are encouraged to email a courtesy copy of the motion to the Judicial Assistant due to delays in the Clerk's office.
Due to continuing delays in the Clerk’s office, you may want to provide the Court a courtesy copy of the motion by email to the Judicial Assistant.
Page 1 | Hearing Procedures How Do I Get a Hearing?
Adjournment & Extension Requirements
Before filing a Motion for Continuance the movant must contact opposing counsel about any objection, file the motion with the Clerk and email a copy with proposed order to the division email, submit an Agreed Order if all parties agree, set a hearing if opposed, and note that agreed continuances of Pretrial Conference, Calendar Call, or Trial are not automatically accepted.
You must contact opposing counsel to determine if they have an objection prior to filing a Motion for Continuance. The Motion must be filed with the Clerk of Court, and a copy with a proposed order, sent via email to div60@17th.flcourts.org. If the continuance is agreed to by all of the parties, please submit an Agreed Order to the Judge. If the opposing party objects to the continuance, then it will be necessary to set a hearing on the Motion. The Court will not automatically accept a joint or agreed to Motion for Continuance of a Pretrial Conference, Calendar Call, or Trial. Rather, the Court will evaluate each motion on a case by case basis.
Page 1 | Other Procedures for Division 60 - Motions for Continuance
Chambers Communication Rules
Court personnel are not allowed to relay ex-parte information to the Court.
It's important to note that court personnel are not allowed to relay ex-parte information to the Court.
Page 1 | Communications with the Judicial Office
Hearings over 15 minutes must be requested by email to the Judicial Assistant at div60@17th.flcourts.org, with a separate new email for each hearing request.
STEP 2: CONTACT JUDGE Gilman’s JUDICIAL ASSISTANT, by email (div60@17th.flcourts.org), to request that a motion be set for hearing if the hearing is over 15 minutes. Please send a new email for every hearing request.
Page 1 | Hearing Procedures How Do I Get a Hearing?
If a scheduled special-set hearing becomes unnecessary, the scheduling party must immediately email the Judicial Assistant explaining the reason for the cancellation.
Should any scheduled special-set hearing become unnecessary, the scheduling party shall immediately send an email to the Judicial Assistant explaining the reason for the cancellation.
Page 1 | Hearing Procedures How Do I Get a Hearing?
In cases involving self-represented parties, hearings must be set through the Judicial Assistant unless the pro se party agrees to online scheduling, and the email must note if a party is pro se.
NOTE: IF YOUR CASE DOES NOT INVOLVE ATTORNEYS FOR ALL PARTIES, THEN THE HEARINGS MUST BE SET THROUGH THE JUDICIAL ASSISTANT, UNLESS THE SELF-REPRESENTED PARTY HAS AGREED TO PARTICIPATE IN ONLINE SCHEDULING. PLEASE NOTE IN YOUR EMAIL IF A PARTY IS PRO SE.
Page 1 | Hearing Procedures How Do I Get a Hearing?
Special set hearings longer than 30 minutes must be coordinated with the Judicial Assistant.
ALL SPECIAL SET HEARINGS GREATER THAN 30 MINUTES MUST BE COORDINATED WITH THE JUDICIAL ASSISTANT.
Page 1 | Hearing Procedures How Do I Get a Hearing?
Only the Court can cancel a hearing it has set, and cancellation requests may be emailed to the division email with a motion and proposed order.
Any Hearing set by the Court may only be cancelled by the Court. Should a request need to be made to cancel the hearing set by the court a motion and proposed order may be emailed to the division email @ div60.17th.flcourts.org.
Page 1 | Regular Division Procedures for Civil Division 60 - Scheduling Hearings
Questions for the division must be emailed to div60@17th.flcourts.org with the opposing party copied.
If you have any questions, please email us at div60@17th.flcourts.org and remember to also copy the opposing party.
Page 1 | Communications with the Judicial Office
For assistance with submitting e-orders, parties must not contact the Judicial Assistant and should instead use the online manual.
For assistance with submitting e-orders DO NOT contact the Judicial Assistant, please visit: https://www.17th.flcourts.org/cms3-manuals/
Page 1 | Regular Division Procedures for Civil Division 60 - Procedure for Agreed Orders/Compel Orders/Orders Invoking Rules of Civil Procedure
Parties must not contact the Judicial Assistant to confirm hearings after scheduling them online.
Please do NOT contact the Judicial Assistant for confirmation.
Page 1 | Regular Division Procedures for Civil Division 60 - Scheduling Hearings
The Judicial Assistant can be reached at (954) 831-0306, but non-urgent inquiries involving both parties will be redirected to email with the other side copied.
You may reach Judge Gilman’s Judicial Assistant at (954) 831-0306. If you call and the inquiry is not urgent, and involves both parties, you will be directed to correspond through email and copy the other side in the message.
Page 1 | Communications with the Judicial Office