Eighth Judicial Circuit of Florida, Alachua, Baker, Bradford, Gilchrist, Levy and Union Counties Chambers Communication Rules

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Email to chambers

To schedule a Zoom hearing, email the Judicial Assistant, request a Zoom hearing, and provide the case number, hearing subject, requested duration, and participants’ names and email addresses.

Email the Judicial Assistant (CallowayC@circuit8.org) to schedule your hearing. You must inform her that you are requesting a zoom hearing in order for a Zoom hearing to be set up. You will need to provide the case number, subject of the hearing, amount of time requested, and the names and email addresses of all attorneys and/or parties who will be participating.

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Contact

Email to chambers

To request a hearing on any matter, the parties must email the judicial assistant at callowayc@circuit8.org.

The parties are to contact the judicial assistant by email at callowayc@circuit8.org to request a hearing on any matter.

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Contact

Email to chambers

Communications with the judicial office must comply with Canon 3, and all parties must be copied on emails to the office unless an ex parte communication is authorized by law.

All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law. All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

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Contact

Email to chambers

Email any emergency motion to the Judicial Assistant with the case number, case name, and “EMERGENCY” in the reference line.

Any emergency motion must be emailed to the Judicial Assistant with the case number, case name and EMERGENCY in the reference line.

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Contact

Email to chambers

After a hearing is confirmed, the parties must email a copy of the notice of hearing to the judicial assistant.

Once a hearing has been confirmed with the Court, the parties are to file the notice of hearing and email a copy of the notice to the judicial assistant.

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Contact

Email

To obtain a trial date without a hearing, the parties must email the motion to set trial to the specified Court address.

The parties may obtain a trial date without the requirement to appear for a hearing by filing a motion to set trial setting forth the agreed trial date and term of the trial and providing it by email to callowayc@circuit8.org.

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The parties must confer about a possible trial date and trial length and advise the Court of any agreement at least 5 days before the case management conference.

The parties must confer to determine if they can agree to a trial date, the length of the trial and advise the Court of same at least 5 days prior to the case management conference.

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Contact

Email to chambers

Email the expected-participant list to the Judicial Assistant.

This information shall be provided via email to CallowayC@circuit8.org.

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Contact

Email to chambers

Communications to the judicial office must be emailed to callowayc@circuit8.org with the case number, case name, and relevant matter in the subject line.

1. Method of Communication: All communications to the judicial office must be submitted by e-mail to callowayc@circuit8.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024-CA-000005 – Doe v. Doe - 2-Hour Hearing Requested.).

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Contact

Email to chambers

The party requesting a hearing should contact the Judicial Assistant with all other parties on the line or by email at the provided address.

The party requesting a hearing on any pending motion should contact the Judicial Assistant with all other parties on the line or by email at callowayc@circuit8.org.

CRITICALCriminal cases

The moving party must calendar evidentiary motions, including Motions in Limine, through the presiding Judge’s Judicial Assistant.

All evidentiary motions, including Motions in Limine, will be calendared by the moving party through the Judicial Assistant of the presiding Judge.

CRITICALCriminal cases

For an emergency matter in Alachua County that the presiding Judge cannot hear timely, notify the Judge’s Judicial Assistant and the Criminal Court Operations Consultant; either will coordinate referral to a Judge.

Emergency matters which cannot be heard on a timely basis by the presiding Judge in Alachua County will be brought to the attention of the presiding Judge’s Judicial Assistant and the Criminal Court Operations Consultant. The Judicial Assistant or Criminal Court Operations Consultant will coordinate the referral of the matter to a Judge for consideration.

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Communications with the judicial office must comply with the prohibition on ex parte communications unless authorized by law.

All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.

CRITICALCriminal cases

Contact

Email to chambers

The attorney must email the Judicial Assistant by 2:00 p.m. on the business day before the scheduled hearing to arrange the hearing.

Additionally, the attorney will e-mail and call the Judicial Assistant by 2:00 p.m. on the business day prior to the date that the hearing is scheduled to occur to schedule it for hearing.

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Pleadings and correspondence must be sent to the Clerk of Court.

NOTE: To submit a pleading or correspondence, send your document to the Clerk of Court.

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Contact

Email to chambers

Copy all parties on emails to the judicial office unless ex parte communication is authorized by law.

All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

CRITICALCriminal cases

Evidentiary motions must be scheduled through the presiding Judge’s Judicial Assistant in accordance with criminal-division procedures.

Motion Hearings are reserved for considering evidentiary motions which have been scheduled through the Judicial Assistant of the presiding Judge in compliance with procedures established by the Judges of the criminal divisions.

CRITICALCriminal cases

For an emergency matter in Baker, Bradford, Gilchrist, Levy, or Union County that the presiding Judge cannot hear timely, notify the Judge’s Judicial Assistant and the Senior Court Operations Consultant; either will coordinate referral to a Judge.

Emergency matters which cannot be heard on a timely basis by the presiding Judge in Baker, Bradford, Gilchrist, Levy and Union Counties will be brought to the attention of the presiding Judge’s Judicial Assistant and the Senior Court Operations Consultant. The Judicial Assistant or Senior Court Operations Consultant will coordinate the referral of the matter to a Judge for consideration.

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Contact

Email to chambers

Email proposed orders to thuroww@circuit8.org in Word format.

Proposed Orders shall be emailed to thuroww@circuit8.org in Word format.

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Notify the Judicial Assistant by Zoom about the remote appearance before the hearing.

The Judicial Assistant must be notified of the appearance by zoom before the hearing.

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Notify the Judicial Assistant immediately to cancel a hearing.

You must cancel hearings by notifying the judicial assistant immediately.

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Contact

Email to chambers

After filing a motion, email the Judicial Assistant to request hearing time.

After your Motion is filed, please email laudicinaw@circuit8.org to request hearing time.

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Contact

Email to chambers

Send communications to the judicial office by email to the Judicial Assistant and include the case number, case name, and relevant matter.

All communications to the judicial office must be submitted by e-mail to the Judicial Assistant, Wendy L. Laudicina, FRP, at laudicinaw@circuit8.org Please include the case number, case name, and relevant matter (e.g., 2024 CF 001234 – Doe v. Doe – 2-Hour Hearing Requested.).

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Do not send original letters or pleadings to the Judge’s office.

(Do not send original letters or pleadings to the Judge’s office).

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Contact

Email to chambers

When filing a rehearing or reconsideration motion, email a copy to the Court for review.

Upon filing said motion, email a copy Court for review. The Court will either rule without a hearing or will advise the moving attorney to schedule a hearing.

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Contact

Email to chambers

For a party or witness who will testify, email a photograph of their driver’s license or photo ID to the Court at least three business days before the hearing.

If a party or witness will provide testimony at the scheduled hearing, the Court must receive by email to ThomasC@circuit8.org, a photograph copy of their driver’s license or photo ID no later than three (3) business days prior to the hearing.

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Contact

Email to chambers

Communications to the judicial office must be emailed to the listed address with the county-coded case number, case name, and relevant matter in the subject line.

All communications to the judicial office must be submitted by e-mail to ThomasC@circuit8.org. The subject line must contain the case number including the county code, case name, and relevant matter (e.g., 01-2024-CF-001234-A: State v. Doe – 2-Hour Hearing Requested).

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Contact

Email to chambers

Email the Judge’s office a copy of an emergency motion that has been e-filed and served on opposing counsel.

A copy of any “Emergency” motion e-filed with the Clerk of Court and served upon opposing counsel should be provided to the Judge’s office for review by emailing ThomasC@circuit8.org.

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Contact

Email to chambers

Requests to set hearings must follow the email scheduling procedures, and a motion to set hearing must be emailed to the judicial assistant with a hearing request made under those procedures.

All requests to set hearings must be emailed pursuant to the scheduling procedures above. Please be advised that filing a motion to set hearing must be emailed to the judicial assistant, ThomasC@circuit8.org, and a hearing must be requested pursuant to the scheduling procedures.

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A hearing may be cancelled only with the Court’s written agreement, and the Court must be notified at least 24 hours before a cancellation request.

No hearing shall be cancelled unless the parties have the written agreement from the Court. Please notify the Court at least 24 hours in advance of any requests to cancel.

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Do not call or email the Court to speak with a judge about a case.

Please do not call or email the Court expecting to speak with a Judge about any case.

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Contact

Email to chambers

Email emergency motions to the judicial assistant for Court review.

Emergency motions must be e-mailed to the judicial assistant for the Court’s review.

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Contact

Email to chambers

Requests to set trial or final hearing must follow the email scheduling procedures, and the motion must be emailed to the judicial assistant with a hearing request made under those procedures.

All requests to set trial or final hearing must be emailed pursuant to the scheduling procedures above. Please be advised that filing a motion to set trial or final hearing must be emailed to the judicial assistant, ThomasC@circuit8.org, and a hearing must be requested pursuant to the scheduling procedures.

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Contact

Email to chambers

If the judge needs to see or act on a filed motion, provide a copy to the judicial assistant because the judge may not receive the e-filed motion.

When a motion is e-filed the Judge does not always receive a copy. If you file a motion that the Judge needs to see or act upon, you must provide a copy to the Judicial Assistant, ThomasC@circuit8.org.

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Contact

Email to chambers

All hearing requests must use the hearing request form and be emailed to the judicial assistant.

You must use the hearing request form to email all hearing requests to ThomasC@circuit8.org.

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Attorneys must send the Judicial Assistant a copy of the Notice of Hearing within 72 hours of approved hearing dates.

Attorney’s MUST submit, via the eportal, a Notice of Hearing and send Judicial Assistant a copy within 72 hrs of approved hearing dates.

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Hearing requests may not be made by telephone.

Hearing requests are not accepted by telephone.

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Contact

Email to chambers

Requests to set hearings and motions to set hearings must be emailed to the judicial assistant in accordance with the scheduling procedures.

All requests to set hearings must be emailed pursuant to the scheduling procedures above. Please be advised that filing a motion to set hearing must be emailed to the judicial assistant, AllenA@circuit8.org, and a hearing must be requested pursuant to the scheduling procedures.

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Contact

Email to chambers

Email the Court a copy of a motion for rehearing or reconsideration upon filing.

Upon filing said motion, email a copy Court for review.

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Contact

Email to chambers

After filing and serving an emergency motion, email a copy to the Judge’s office for review.

A copy of any “Emergency” motion e-filed with the Clerk of Court and served upon opposing counsel should be provided to the Judge’s office for review by emailing AllenA@circuit8.org.

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Contact

Email to chambers

Communications to the judicial office must be emailed to the specified address with the case number and county code, case name, and relevant matter in the subject line.

All communications to the judicial office must be submitted by e-mail to AllenA@circuit8.org. The subject line must contain the case number including the county code, case name, and relevant matter (e.g., 01-2024-CF-001234-A: State v. Doe – 2-Hour Hearing Requested).

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Contact

Email to chambers

Requests and motions to set trial or final hearing must be emailed to the judicial assistant in accordance with the scheduling procedures.

All requests to set trial or final hearing must be emailed pursuant to the scheduling procedures above. Please be advised that filing a motion to set trial or final hearing must be emailed to the judicial assistant, AllenA@circuit8.org, and a hearing must be requested pursuant to the scheduling procedures.

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Do not call or email the Court to speak with a judge about a case.

Please do not call or email the Court expecting to speak with a Judge about any case.

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Contact

Email to chambers

Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders and update it using Form 2.603 when the registered service account changes, unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516. It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

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Contact

Email to chambers

Hearing requests must be submitted by email using the hearing request form; requests are not accepted by telephone.

You must use the hearing request form to email all hearing requests to AllenA@circuit8.org . Hearing requests are not accepted by telephone.

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Contact

Email to chambers

Parties must coordinate hearing availability; a party may set a hearing unilaterally only after a good-faith scheduling effort and three unanswered attempts by email or phone.

It is mandatory that all parties consult with one another regarding their availability for hearing. If a hearing is unilaterally set without any effort to coordinate a date and time with opposing counsel, that matter will not be heard by the Court. However, if a party has made a good faith attempt to schedule a hearing with opposing counsel and counsel has failed to respond after three (3) attempts via email and/or phone, then the party may schedule the hearing unilaterally.

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Contact

Email to chambers

If the judge needs to see or act on a filed motion, provide a copy to the Judicial Assistant by email.

When a motion is e-filed the Judge does not always receive a copy. If you file a motion that the Judge needs to see or act upon, you must provide a copy to the Judicial Assistant, AllenA@circuit8.org.

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Do not call or email the Court to speak with a judge about a case.

Please do not call or email the Court expecting to speak with a Judge about any case.

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Contact

Email to chambers

Please notify the Court at least 24 hours in advance of any cancellations, and a notice of cancellation should be emailed to the judicial assistant at the time the notice of cancellation is filed with the Clerk.

Please notify the Court at least 24 hours in advance of any cancellations, and a notice of cancellation should be emailed to the judicial assistant at the time the notice of cancellation is filed with the Clerk.

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Contact

Email to chambers

When filing a motion for rehearing or reconsideration, email a copy to the Court for review.

Upon filing said motion, email a copy Court for review.