Eighth Judicial Circuit of Florida, Alachua, Baker, Bradford, Gilchrist, Levy and Union Counties Document Format Requirements

CRITICAL

Format

DOCX

Email proposed orders and final judgments in Word format to the stated address.

Proposed Orders and Final Judgments shall be emailed to StephensonT@circuit8.org in Word format.

CRITICAL

Format

PAPER

The Court must receive a paper copy of each side’s pre-marked evidence by the deadline in the specific order, typically five business days before the hearing.

In addition, a PAPER COPY of all pre-marked evidence, from each side, shall be received by the Court no later than the deadline contained in your specific order, typically 5 business days prior to the hearing date.

CRITICAL

Format

PAPER

Send paper hearing submissions to the Levy County Office by U.S. Mail, FedEx, or similar delivery at least five business days before the hearing.

Paper copies to be submitted shall be via U.S. Mail, FedEx, etc. sent to our Levy County Office address: 355 South Court Street, Bronson, FL 32621 at least 5 business days prior to the hearing.

CRITICAL

Format

PAPER

Submit hearing documentation in paper at least five business days before the hearing and provide a copy to opposing counsel or the pro se party.

Any documentation (i.e. case law, memorandum, etc.) you would like the Court to consider for your hearing must be submitted in paper copy at least 5 business days prior to the hearing with copy to the opposing counsel or pro se’ party.

CRITICAL

Format

DOCX

Submit proposed orders and cover letters to the judicial assistant by email in Word format only.

All proposed orders and cover letters must be submitted to the judicial assistant, through email to StephensonT@circuit8.org in Word format, only.

CRITICAL

All parties appearing remotely must have their cameras turned on.

All parties appearing for a remote hearing shall have a camera which is turned on.

CRITICAL

The Court requires highlighted copies of all pertinent case law to be provided in hard copy.

The Court requires highlighted copies of all pertinent case law to be provided in hard copy.

CRITICAL

Hearing materials must be submitted in hard copy.

All hearing materials must be sent and received by the judicial assistant no later than 7 business days prior to the hearing in hard copy along with any case law or memorandums of law.

CRITICALCriminal cases

Format

PDF

Courtesy copies of case law and other legal authority must be in PDF format.

PDF format

CRITICALCriminal cases

Proposed orders must be submitted in Microsoft Word format.

Microsoft Word

CRITICAL

Format

PAPER

Hearing materials must be provided in hard copy.

All hearing materials must be sent and received by the judicial assistant no later than 7 business days prior to the hearing in hard copy along with any case law or memorandums of law.

CRITICAL

Provide highlighted hard copies of pertinent case law, but case-law copies addressing standards of review are unnecessary for routine summary-judgment, dismissal, and discovery motions.

The Court requires highlighted copies of all pertinent case law to be provided in hard copy. It is not necessary to provide copies of case law to the standards of review for run of the mill motions such as motion for summary judgment, motion to dismiss, and discovery motions.

CRITICAL

All parties appearing remotely must have their camera turned on.

All parties appearing for a remote hearing shall have a camera which is turned on.

CRITICAL

When joining the meeting, each person appearing must enter their full name and relationship to the case when prompted.

When linking into the meeting, each person appearing must enter their full name and relationship to the case; i.e. defense counsel, expert, plaintiff’s counsel or defendant when prompted.

CRITICAL

Emails to the judicial office must include the case number, case name, and relevant matter in the subject line.

The subject line must contain the case number, case name, and relevant matter (e.g., 2024-CA-000005 – Doe v. Doe - 2-Hour Hearing Requested.).

CRITICAL

If there is an unrepresented party involved in the case not using e-Portal, the proposed Order must be submitted to the Court in writing and emailed in word format, with sufficient copies for an original to be entered by the Court and a copy for each party not using e-Portal.

If there is an unrepresented party involved in the case not using e-Portal, the proposed Order must be submitted to the Court in writing and emailed in word format, with sufficient copies for an original to be entered by the Court and a copy for each party not using e-Portal.

CRITICAL

Evidence or documents to be presented at a hearing must be pre-marked with identifying letters, and a copy must be served on all parties at least three business days before the hearing.

If you intend to present any evidence or documents to the court at your hearing, you must pre-mark all items with a letter for identification (ex. Plaintiff’s A,B,C, etc.) and serve a copy to all parties no less than three (3) business days prior to the hearing.

CRITICAL

All proposed orders must be submitted in Microsoft Word format.

All proposed orders must be submitted in Microsoft Word format.

CRITICAL

Format

PDF

Courtesy copies of case law must be in PDF format.

Courtesy copies of case law must be emailed as a PDF attachment to the judicial assistant.

CRITICAL

A physical copy of all pre-marked exhibits, along with an Index of Exhibits from each side, shall be received by the Court via mail or by hand delivery at the county courthouse of the respective case no less than 7 days prior to the hearing date.

A physical copy of all pre-marked exhibits, along with an Index of Exhibits from each side, shall be received by the Court via mail or by hand delivery at the county courthouse of the respective case no less than 7 days prior to the hearing date.

CRITICAL

Format

PAPER

Hearing materials must be submitted in hard copy.

3. Submission Deadlines: All hearing materials must be sent and received by the judicial assistant no later than 7 business days prior to the hearing in hard copy along with any case law or memorandums of law.

CRITICAL

Format

PAPER

The Court must receive a paper copy of each side’s pre-marked evidence by the deadline in the specific order.

In addition, a PAPER COPY of all pre-marked evidence, from each side, shall be received by the Court no later than the deadline contained in your specific order.

CRITICAL

Submit exhibits to the Clerk in paper format or present them in Court.

Exhibits must be submitted to the clerk of court in paper format or presented in Court.

CRITICAL

Submit proposed orders through the Florida Courts E-Filing portal in Microsoft Word format.

All proposed orders must be submitted through the Florida Courts E-Filing portal in Microsoft Word format.

CRITICAL

Proposed orders must be submitted in Word format.

Proposed Orders shall be emailed to thuroww@circuit8.org in Word format.

CRITICAL

Orders must reserve a blank 2-inch-by-3.5-inch space in the upper-right corner of the first page.

All orders shall have a 2” by 3.5″ blank space on the first page of the order in the upper right-hand corner.

CRITICAL

Counsel and parties appearing on Zoom must keep their microphones muted until called by the Court.

All counsel and parties on zoom must mute their microphones until they are called before the Court.

CRITICAL

Exhibits must be labeled.

Exhibits must be labeled.

CRITICAL

A motion for Zoom appearance requires a fully operational camera, and the camera must be used during the appearance.

In order to file a motion for Zoom appearance, you must have a fully operational camera. Use of your camera is required for Zoom appearances.

CRITICAL

Format

PDF

Any proposed order sent by mail or email must be in PDF format.

Do not send proposed orders by United States Mail or email unless the proposed order is in PDF format.

CRITICAL

Do not send electronic devices to the Court by U.S. Mail; a physical copy may be submitted at the hearing or trial.

The Court will not accept electronic devices (i.e., videos, flash drives, etc.) sent via US Mail; you may submit a physical copy at hearing/trial.

CRITICAL

Participants in Zoom hearings must use audio and video; if video is unavailable, the matter must be set for an in-person hearing.

For all virtual hearings by Zoom, parties must use both audio and video. If the parties do not have video capability, the matter must be set for an in-person hearing.

CRITICAL

Applies to

Proposed order

Format

DOCX

Proposed orders must be submitted in Word format.

Proposed Orders shall be emailed to wablekc@circuit8.org in Word format.

CRITICAL

Proposed orders submitted through the portal must be in Microsoft Word format.

All proposed orders must be submitted through the Florida Courts E-Filing portal in Microsoft Word format.

CRITICAL

If a party requires service by U.S. mail, attorneys must submit pre-addressed, postage-paid envelopes with copies of the order for conforming and note the case number on each envelope.

If there are any parties to the case requiring service by US mail, attorneys shall submit pre-addressed, postage paid envelopes to Judge Groeb’s office along with copies of the order for conforming. Please make a note of the case number on the envelope.

CRITICAL

Every order must reserve a blank space measuring 2 by 3.5 inches in the upper-right corner of its first page.

All orders shall have a 2″ x 3.5″ blank space on the first page of the order in the upper right-hand corner.

CRITICAL

Attorneys should e-mail proposed orders in probate and guardianship cases to Mirelis Torres. Proposed orders should not be submitted on paper or in PDF format. Pro se litigants may e-mail proposed orders in probate and guardianship cases to Mirelis Torres in Word format, or may mail them to at the address below:

Attorneys should e-mail proposed orders in probate and guardianship cases to Mirelis Torres. Proposed orders should not be submitted on paper or in PDF format. Pro se litigants may e-mail proposed orders in probate and guardianship cases to Mirelis Torres in Word format, or may mail them to at the address below:

CRITICAL

Format

DOCX

Proposed orders must be submitted in Microsoft Word format.

All proposed orders must be submitted through the Florida Courts E-Filing portal in Microsoft Word format.

CRITICAL

Format

PDF

Courtesy copies of case law or other legal authority must be submitted in PDF format.

PDF format

CRITICAL

Proposed orders must be prepared in Microsoft Word format.

Microsoft Word

CRITICAL

Applies to

Proposed order

Format

DOCX

Proposed orders must be submitted in Microsoft Word format.

All proposed orders must be submitted through the Florida Courts E-Filing portal in Microsoft Word format.

WARNING

Clip the envelopes together and attach a sticky note identifying the case name and number.

Please clip the envelopes together, along with a sticky note that indicates the case name and case number

WARNING

Witnesses expected to testify must have video capability activated to be sworn.

Any and all witnesses expected to testify must have video capability activated in order to be sworn.

WARNING

Clip the envelopes together and attach a sticky note identifying the case name and number.

Please clip the envelopes together, along with a sticky note that indicates the case name and case number.

WARNING

All parties must follow the Florida Bar Best Practices Guide for Remote Conferences.

All parties shall be familiar with and follow the procedures set forth in The Florida Bar Best Practices Guide for Remote Conferences.

WARNING

Participants will need a computer with a webcam and microphone (preferred) or a tablet with Internet access to the Zoom application.

Participants will need a computer with a webcam and microphone (preferred) or a tablet with Internet access to the Zoom application.

WARNING

All parties should use the link to join the hearing prior to the start time. When linking into the meeting, each person appearing must enter their full name and relationship to the case; i.e. defense counsel, expert, plaintiff’s counsel or defendant when prompted.

All parties should use the link to join the hearing prior to the start time. When linking into the meeting, each person appearing must enter their full name and relationship to the case; i.e. defense counsel, expert, plaintiff’s counsel or defendant when prompted.