Fourteenth Judicial Circuit of Florida, Bay, Calhoun, Gulf, Holmes, Jackson and Washington Counties Chambers Communication Rules

CRITICAL

Contact

Email to chambers

For motion-calendar hearings, follow the general procedures, including emailing the judicial assistant for available dockets, clearing the hearing time with opposing counsel, confirming the date, and providing a copy of the hearing notice.

3. Follow the procedures contained in the General Procedures on Page 16 (to include emailing the judicial assistant for available motion calendar dockets, clearing the hearing time with opposing counsel, confirming the date and providing a copy of the notice of hearing).

CRITICAL

The moving party must contact the presiding judge’s office within 20 days after filing a motion that requests a hearing to set the hearing; failure may result in denial of the motion.

Within 20 days of filing any motion for which a hearing is requested, the moving party must contact the presiding judge's office to set the motion for hearing. Failure to seek such hearing may result in the motion being denied.

CRITICAL

Any counsel or party that desires to provide hearing materials shall contact the judicial assistant and request a OneDrive drop box for the case at least two (2) business days prior to the hearing. Please be sure to include the email addresses of all parties/counsel who require access. The judicial assistant will send out an email to all parties with a link to the drop box.

Any counsel or party that desires to provide hearing materials shall contact the judicial assistant and request a OneDrive drop box for the case at least two (2) business days prior to the hearing. Please be sure to include the email addresses of all parties/counsel who require access. The judicial assistant will send out an email to all parties with a link to the drop box.

CRITICAL

Do not email copies of hearing documents to the judicial assistant.

DO NOT email copies of hearing documents to the judicial assistant

CRITICAL

Contact

Email to chambers

Email the judicial assistant only to request dates or confirm a hearing date, and do not include the assistant in counsel or staff email chains.

11. Only email the judicial assistant to request dates and confirm the hearing date. DO NOT include the judicial assistant in email chains between counsel and/or staff to clear dates (or anything else).

CRITICAL

The moving party must contact the presiding judge’s office within 20 days after filing a motion requesting a hearing to schedule it; failure to seek a hearing may result in denial of the motion.

Within 20 days of filing any motion for which a hearing is requested, the moving party must contact the presiding judge's office to set the motion for hearing. Failure to seek such hearing may result in the motion being denied.

CRITICAL

If settlement depends on agreement to the form of an agreement or release, wait until all parties agree to its language before requesting removal from the trial docket.

However, if a settlement is contingent upon the agreement to the form of an agreement and/or release, please wait until the language of the agreement and/or release is agreed to by all parties prior to requesting a matter be removed from the trial docket.

CRITICAL

A noticed motion will not be heard unless it is specifically scheduled with the judicial assistant.

Any motions noticed, but not specifically scheduled with the judicial assistant, will not be heard.

CRITICAL

Contact

Email to chambers

To add a motion to a scheduled hearing, obtain opposing counsel’s consent, clear the addition with the judicial assistant and ensure sufficient time is reserved; do not prepare or file its hearing notice before the assistant confirms the addition.

15. Additional motions cannot be piggybacked on a previously scheduled hearing time without being cleared with the judicial assistant and opposing counsel, and provided sufficient time has been reserved. To add a motion to a previously scheduled hearing, obtain opposing counsel’s consent to the addition, then email the judicial assistant about adding the motion to the hearing. The judicial assistant will confirm the addition of the motion to the hearing time. Do not prepare and file a notice of the added motion until receipt of the judicial assistant’s confirmation.

CRITICAL

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An additional motion may be added to a scheduled hearing only after opposing counsel consents and the judicial assistant confirms the addition, and only if sufficient hearing time is available.

Additional motions cannot be piggybacked on a previously scheduled hearing time without being cleared with the judicial assistant and opposing counsel, and such motions may only potentially be added if sufficient time has been reserved. To add a motion to a previously scheduled hearing, obtain opposing counsel’s consent to the addition, then email the judicial assistant about adding the motion to the hearing and advise if additional time is required. The judicial assistant will confirm the addition of the motion to the hearing time. If additional time is required but not available, the request to piggyback a motion will be denied and the motion will need to be reset at a different date and time.

CRITICAL

A motion must be specifically scheduled with the judicial assistant to be heard.

14. Any motions noticed, but not specifically scheduled with the judicial assistant, will not be heard

CRITICAL

Contact

Email to chambers

Request hearing time by emailing Judge Henry’s assistant and copying opposing counsel.

Email request for hearing time to Judge Henry’s assistant, Brittany Smith, and CC opposing counsel. These requests can be sent to smithb@jud14.flcourts.org.

CRITICAL

In the event of a settlement or dismissal of a case set for trial, please notify the judicial assistant that the matter has settled or been dismissed so it can be removed from the trial docket, even if there are still matters remaining to be concluded (filing dismissal, signing of agreed upon settlement agreement, exchange of payment, etc.).

In the event of a settlement or dismissal of a case set for trial, please notify the judicial assistant that the matter has settled or been dismissed so it can be removed from the trial docket, even if there are still matters remaining to be concluded (filing dismissal, signing of agreed upon settlement agreement, exchange of payment, etc.).

WARNING

Do not request a case management conference to obtain final hearing dates unless the final hearing is multi-day.

Do not request a case management conference to obtain final hearing dates, unless setting a multi-day final hearing

WARNING

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Email to chambers

Email the judicial assistant only to request dates or confirm the selected final date; do not include the assistant in counsel or staff email chains.

Only email the Judicial Assistant to request dates and confirm the final date selected. Do not include the judicial assistant in email chains between counsel and/or staff to clear dates (or anything else).

WARNING

Contact the judicial assistant to obtain Zoom contact information.

Contact the Judicial Assistant for Zoom contact information.

WARNING

Contact

Email to chambers

When a hearing is canceled, notify the Judicial Assistant as promptly as possible; the listed email address is provided for contact.

1. In the event of a cancellation of a hearing, please notify the Judicial Assistant as promptly as possible to open the time for other cases. Judge Garcia’s Judicial Assistant can be reached at burchd@jud14.flcourts.

WARNING

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Email to chambers

Use the Jackson County case number and case style in the email subject line.

Use Jackson County case number and style of case as your subject line.

WARNING

Contact

Email to chambers

Email the Judicial Assistant only to request dates or confirm the hearing date, and do not include the assistant in counsel or staff email chains.

Only email the Judicial Assistant to request dates and confirm the hearing date. Do not include the Judicial Assistant in email chains between counsel and/or staff to clear dates (or anything else).

WARNINGCivil cases

Contact

Email

If exhibits will be offered, email to request access to the case OneDrive folder at least three days before the hearing.

If exhibits will be offered, please email __________ at least three (3) days prior to the hearing to request access to a OneDrive folder for your case.

WARNING

Contact

Email to chambers

3. Notices to the Judicial Assistant of a cancellation or settlement should be sent via email.

3. Notices to the Judicial Assistant of a cancellation or settlement should be sent via email.

WARNING

Final hearings are generally scheduled in person; other hearings may be scheduled via Zoom only by agreement of all parties.

The Court will generally schedule all final hearings in person. All other hearings may be scheduled via Zoom upon the agreement of all parties.

WARNING

Contact

Email to chambers

Request hearing time by email to Judge Garcia’s assistant, copying opposing counsel.

Email request for hearing time to Judge Garcia’s assistant, Debbie Burch, and copy opposing counsel. These requests can be sent to burchd@jud14.flcourts.org.

WARNING

Contact

Email to chambers

Counsel or a party seeking to provide hearing materials must request a case-specific OneDrive drop box from the judicial assistant.

a. Any counsel or party that desires to provide hearing materials shall contact the judicial assistant and request a OneDrive drop box for the case. The email request shall be copied to all other counsel or parties. The judicial assistant will send out an email to all parties with a link to the drop box.

WARNING

Notify the Judicial Assistant of a settlement even if other matters remain, but wait to request removal from the docket if settlement depends on agreement to the document’s form until all parties agree on its language.

2. In the event of a settlement of a case set for final hearing, please notify the Judicial Assistant that the matter has settled so it can be removed from the final hearing docket, even if there are still matters remaining to be concluded (filing of signed settlement agreement, entry of final judgment, etc.). However, if a settlement is contingent upon the agreement to the form of an agreement, please wait until the language of the agreement is agreed to by all parties prior to requesting a matter be removed from the final hearing docket.

WARNINGCivil cases

Contact

Phone

Phone

(850) 767-3550

Please contact the ADA Coordinator by mail at Post Office Box 1089, Panama City, FL 32402 or by phone at (850) 767-3550 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

Please contact the ADA Coordinator by mail at Post Office Box 1089, Panama City, FL 32402 or by phone at (850) 767-3550 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

WARNING

Contact

Phone

Phone

(850) 767-3550

People requesting disability accommodations should contact the ADA Coordinator by mail or phone at least seven days before their appearance, or immediately if fewer than seven days remain.

If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator by mail at P. O. Box 1089, Panama City, FL 32402 or by phone at (850) 767-3550 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

WARNING

Contact

Phone

Phone

(850) 747-5338

If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator by mail at P. O. Box 1089, Panama City, FL 32402 or by phone at (850) 747-5338 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator by mail at P. O. Box 1089, Panama City, FL 32402 or by phone at (850) 747-5338 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

WARNING

Contact

Phone

Phone

(850) 767-3550

To request disability accommodation, contact the ADA Coordinator at least seven days before the appearance, or immediately upon receiving notice if fewer than seven days remain.

Please contact the ADA Coordinator by mail at Post Office Box 1089, Panama City, FL 32402 or by phone at (850) 767-3550 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

WARNING

Contact

Email

Hearing dates are provided by email, are not held open until cleared and confirmed, and may not be scheduled more than four months after the hearing is requested.

C. You will then be provided three (3) hearings dates via email response. These dates are not guaranteed and will not be held open until cleared and confirmed. If necessary, additional proposed dates will be provided. Judge Young will not allow hearings to be scheduled out more than four (4) months from the date the hearing is requested.

WARNINGCivil cases

Before opening statements, the parties must communicate with the trial clerk to coordinate exhibit marking, organization, and handling.

Prior to opening statements, the parties shall communicate with the trial clerk to coordinate the marking, organization, and handling of exhibits.

WARNING

Contact

Email

To request OneDrive access for exhibits, email Holly Taylor at least three days before the scheduled and noticed hearing.

C. EXHIBITS: Please email Holly Taylor at taylorh@jud14.flcourts.org at least three (3) days prior to the scheduled and noticed hearing to request access to a OneDrive

WARNING

Phone

(850) 767-3550; 711 (hearing impaired)

People needing an accommodation should contact the ADA Coordinator at least seven days before their court appearance, or immediately if notified less than seven days beforehand; hearing-impaired individuals may call 711 or email the Coordinator.

If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator by mail at P. O. Box 1089, Panama City, FL 32402 or by phone at (850) 767-3550 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days. If you are hearing impaired, please call 711 or email ADARequest@jud14.flcourts.org.

WARNING

Contact

Phone

Phone

(850) 747-5338

A person with a disability who needs an accommodation should contact the ADA Coordinator by mail or phone at least seven days before the scheduled appearance, or immediately upon receiving the notice if fewer than seven days remain.

If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator by mail at P. O. Box 1089, Panama City, FL 32402 or by phone at (850) 747-5338 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.

WARNING

Hearings requiring more than one hour are generally scheduled in person; other hearings may be scheduled by Zoom if all parties agree, and in-person requests must be made while coordinating the hearing.

The Court will generally schedule all hearings requiring more than one hour to be held in person. All other hearings may be scheduled via Zoom upon agreement of all parties. Contact the judicial assistant for Zoom information. Requests for an in- person hearing must be made at the time of coordinating the hearing.

WARNING

Contact

Email to chambers

Do not include the judicial assistant in counsel or staff email chains about availability dates.

Do not include the judicial assistant in e-mail chains between counsel/staff relative to dates when each, or the other, are available.

WARNING

The judicial assistant cannot provide legal advice.

The judicial assistant is not authorized to provide legal advice.

WARNING

Parties may contact the judicial office only in accordance with these practices and procedures.

Parties may only contact the judicial office in accordance with these practices and procedures.

WARNING

Contact

Email to chambers

Do not include the judicial assistant in counsel or staff email chains about the parties' availability.

Do not include the judicial assistant in e-mail chains between counsel/staff relative to dates when each, or the other, are available.

WARNING

Contact

Email to chambers

Emails sent to or from the judicial office may be public records subject to disclosure.

Any e-mail sent to or from the judicial office may be a public record subject to disclosure.

WARNING

The court will not consider unsolicited communications from non-parties.

Unsolicited communications from non-parties will not be considered by the court.

WARNING

The judicial office does not accept text-message communications.

The judicial office does not accept text messages.

WARNING

The judicial office does not accept text messages.

The judicial office does not accept text messages.

WARNING

Parties may contact the judicial office only as permitted by these practices and procedures.

Parties may only contact the judicial office in accordance with these practices and procedures.

WARNING

Contact

Email to chambers

Attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.

WARNING

Contact

Email to chambers

Emails sent to or from the judicial office may be public records subject to disclosure.

Any e-mail sent to or from the judicial office may be a public record subject to disclosure.

WARNING

Contact the judicial assistant to obtain Zoom information.

Contact the judicial assistant for Zoom information.

WARNING

Contact

Email to chambers

Communications to the judicial office must be sent by e-mail to the judicial assistant.

All communications to the judicial office must be submitted by e-mail to judicial assistant at williamsa@jud14.flcourts.org.

WARNINGCivil cases

Failure to respond may result in waiver of an objection to a hearing date selected by the Court.

Failure to respond may result in a waiver of any objection to a hearing date selected by the Court.

WARNING

Phone

(850) 747-5338

A person with a disability who needs an accommodation should contact the ADA Coordinator by mail or phone at least seven days before the court appearance, or immediately upon receiving the notification if fewer than seven days remain.

If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the ADA Coordinator by mail at P. O. Box 1089, Panama City, FL 32402 or by phone at (850) 747-5338 at least seven (7) days before your scheduled court appearance, or immediately upon receiving this notification if the time before the scheduled appearance is less than seven (7) days.