Fourteenth Judicial Circuit of Florida, Bay, Calhoun, Gulf, Holmes, Jackson and Washington Counties Document Format Requirements

CRITICAL

Proposed orders must use DJCMA format.

4. All proposed orders must be in DJCMA format (see #6 & 7 below)

CRITICAL

Format

PDF

Each proposed order must include a cover letter in PDF format.

2. All proposed orders must include a cover letter in .pdf format.

CRITICAL

Proposed orders must be submitted in Word format.

3. All proposed orders must be submitted in Word format

CRITICAL

The case management order for a Streamlined or General civil case must use the form attached to the Order and comply with Rule 1.2003.

The case management order for a “Streamlined” or “General” civil case must be in the form provided in the attachments to this Order, consistent with the requirements of Rule 1.2003.

CRITICALCivil cases

All exhibits must be pre-marked for identification, and exhibits admitted by stipulation or without objection must be further marked as exhibits in evidence.

All exhibits shall be pre-marked for identification. Those exhibits that will be admitted into evidence by stipulation of the parties or without objection shall be further pre-marked accordingly as exhibits in evidence.

CRITICALCivil cases

Each jury instruction must be submitted on a separate sheet of paper.

Each instruction shall be on a separate sheet of paper.

CRITICALCivil cases

If opposing counsel objects to a demonstrative aid, it must not be displayed or played to the jury before the Court rules on the objection.

If opposing counsel has an objection, the aid shall not be displayed or played before a jury before the Court has ruled on the objection.

CRITICAL

Proposed orders must not contain section breaks.

c. Orders must not contain sections breaks.

CRITICAL

Exhibits must use the specified Petitioner/Plaintiff or Respondent/Defendant label format.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”).

CRITICAL

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, court, and every party to review at the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.

CRITICAL

Format

PDF

The cover letter accompanying a proposed order must be in PDF format.

f. A cover letter in .pdf format must accompany proposed orders.

CRITICAL

Format

DOCX

Proposed orders must be submitted in DOCX format.

g. The proposed order must be submitted in .docx (Word) format.

CRITICAL

Proposed orders must use DJMCA format.

a. Order must be in DJMCA format.

CRITICAL

Format

DOCX

Proposed orders must be submitted in DOCX format.

The proposed order must be submitted in .docx (Word) format.

CRITICAL

Exhibits uploaded to the OneDrive folder must be clearly labeled.

Exhibits must be clearly labeled.

CRITICAL

Format

PDF

The accompanying cover letter must be in PDF format.

A cover letter in .pdf format must accompany proposed orders.

CRITICAL

Proposed orders must use DJMCA format, contain no fill-in blanks or section breaks, and may be rejected if they do not comply.

a. Order must be in DJMCA format. E-mail the judicial assistant if instructions are needed regarding DJMCA format and/or attaching exhibits. b. Orders must not contain fill-in blanks. c. Orders must not contain sections breaks. e. Proposed orders not complying with the above will be rejected.

CRITICAL

Exhibits must use the specified Petitioner/Plaintiff or Respondent/Defendant labeling format.

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A”).

CRITICAL

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, court, and each party to review at the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.

CRITICAL

Exhibits uploaded for remote evidentiary proceedings must be clearly labeled.

Exhibits must be clearly labeled.

CRITICAL

Proposed orders must not contain fill-in blanks.

b. Orders must not contain fill-in blanks.

CRITICALCivil cases

Pinpoint citations must identify pages, line numbers when appropriate, and each exhibit’s number and title; a general exhibit citation without a page number or pincite is non-compliant when specific evidentiary support is required.

The pinpoint citations shall reference pages (and line numbers, if appropriate, of exhibits, designate the number and title of each exhibit). When a material fact requires specific evidentiary support, a general citation to an exhibit without a page number or pincite (e.g., “Smith Affidavit” or “Jones Deposition” or “Exhibit A”) is non-compliant.

CRITICALCivil cases

Counsel using a demonstrative aid must be prepared to have it marked as an exhibit and entered into the record, whether or not it will be admitted.

In order to have a clear record, counsel using a demonstrative aid shall be prepared to have the aid marked as an exhibit and entered into the record, regardless of whether or not the aid will be introduced into evidence.

CRITICALCivil cases

Before trial, Plaintiff’s exhibits must be marked with consecutive numbers and Defendant’s with consecutive letters.

All exhibits must be marked in advance of trial using consecutive numbers (for the Plaintiff) and letters (for the Defendant).

CRITICALCivil cases

All trial exhibits must be marked for identification before trial.

All exhibits shall be pre-marked for identification.

CRITICALCivil cases

Each jury instruction must be on a separate page, in the desired order, include supporting-authority citations where applicable, and identify opposition and any concise objection.

Each instruction shall be on a separate page; shall be in the order the parties desire it to be presented to the jury; shall contain citations of supporting authorities where applicable; and shall designate whether the instruction is being opposed and, if so, the opposing party shall provide a concise objection to the instruction.

CRITICAL

Anyone who is to be sworn in must appear by video.

F. If you are to be sworn in, you must appear via video.

CRITICALCivil cases

An objected-to demonstrative aid may not be displayed or played to the jury before the Court rules.

If opposing counsel has an objection, the aid shall not be displayed or played before a jury before the Court has ruled on the objection.

CRITICALCivil cases

The courtesy copy of a proposed order must be in Word format.

a courtesy copy of the filed respective proposed orders must be emailed to the Court’s Judicial Assistant in Word format by the same deadline as the filing of the proposed orders;

CRITICAL

Format

PDF

Cover letters accompanying proposed orders must be in PDF format.

All proposed orders must include a cover letter in .pdf format.

CRITICALCivil cases

Proposed orders must use DJCMA format.

All proposed orders must be in DJCMA format (see #6 & 7 below)

CRITICAL

Proposed orders must be in Word format and have hidden formatting and codes removed; failure to remove them may result in rejection.

All proposed orders must be submitted in Word format. Counsel and parties preparing orders are directed to remove any hidden formatting or codes. Failure to remove hidden formatting may result in the order being rejected.

CRITICALCivil cases

Documents must not be uploaded as a zip file or folder.

DO NOT upload documents as a zip file/folder as the Court will be unable to access them

CRITICAL

Proposed orders must use DJCMA format but omit the service portion for the judicial assistant to sign and certify.

All proposed orders must be in DJCMA format (see #6 & 7 below), but counsel/parties are directed to omit the service portion for the judicial assistant to sign and certify service of the order (the M and A portions of the DJCMA format).

CRITICAL

Proposed orders must comply with the preceding instructions or they will not be entered.

Any proposed order not complying with the above instructions will not be entered.

CRITICALCivil cases

A proposed order that does not comply with the stated submission instructions will not be entered.

Any proposed order not complying with the above instructions will not be entered.

CRITICALCivil cases

Format

PDF

The cover letter accompanying a proposed order must be in PDF format.

All proposed orders must include a cover letter in .pdf format.

CRITICALCivil cases

Submit proposed orders in Word format.

All proposed orders must be submitted in Word format.

CRITICAL

Format

PDF

The cover letter accompanying a proposed order must be in PDF format.

All proposed orders must include a cover letter in .pdf format.

CRITICAL

Proposed orders must be submitted in Word format.

3. All proposed orders must be submitted in Word format

CRITICAL

Proposed orders must be submitted in Word format.

All proposed orders must be submitted in Word format

CRITICAL

Proposed orders must be in DJCMA format.

4. All proposed orders must be in DJCMA format (see #6 & 7 below)

CRITICAL

Format

PDF

The cover letter accompanying a proposed order must be in PDF format.

2. All proposed orders must include a cover letter in .pdf format.

CRITICAL

Proposed orders must use DJCMA format.

All proposed orders must be in DJCMA format (see #6 & 7 below)

CRITICAL

Proposed orders must be in Word format and must have hidden formatting and codes removed.

All proposed orders must be submitted in Word format. Counsel and parties preparing orders are directed to remove any hidden formatting or codes. Failure to remove hidden formatting may result in the order being rejected.

CRITICAL

Proposed orders must use DJCMA format but omit the M and A service portions for the judicial assistant.

All proposed orders must be in DJCMA format (see #6 & 7 below), but counsel/parties are directed to omit the service portion for the judicial assistant to sign and certify service of the order (the M and A portions of the DJCMA format).

CRITICAL

Physical copies of exhibits are required for admission into evidence at trial or a hearing.

However, physical copies of the exhibits will be required for purposes of admission into evidence at the trial or hearing.

CRITICAL

Proposed orders must be in Word format and have hidden formatting or codes removed.

4. All proposed orders must be submitted in Word format. Counsel and parties preparing orders are directed to remove any hidden formatting or codes. Failure to remove hidden formatting may result in the order being rejected.

CRITICAL

Format

PDF

The cover letter accompanying a proposed order must be in PDF format.

All proposed orders must include a cover letter in .pdf format.

CRITICAL

Proposed orders must use DJCMA format but omit the M and A service portions for the judicial assistant.

5. All proposed orders must be in DJCMA format (see #6 & 7 below), but counsel/parties are directed to omit the service portion for the judicial assistant to sign and certify service of the order (the M and A portions of the DJCMA format).