Limits & Logistics
Courtesy Copies
Hearing Documents
- Prior to Scheduled Hearing
Adjournments
- Deliver stipulations for continuance to the judge’s office at least four business days before the pretrial conference.
Communication
Chambers
Phone
Chambers
Document Format Requirements11 rules
Please be advised that the E-Filing Portal requires a separate cover letter in PDF format, with each proposed order.
- File type
Please be advised that the E-Filing Portal requires a separate cover letter, in PDF format, with each proposed order.
- File type
- Cover letter
- 2. The codes must be all capital letters.
Proposed orders in DJMCA format must use the specified code pairs and code meanings.
Court's wording
- 1. You must use the codes as pairs (e.g., JJJJ & DDDD are used for Judge's signature and signature date). Below are the required pairs. - a. DDDD = Judge's Signature Date / JJJJ = Judge's Signature - b. MMMM = Mailing Date / AAAA – Judicial Assistant's Signature - c. CCCC = Service list
- 3. You must add all 4 letters to each field.
Formatting
- •Add all four letters to each DJMCA field
If you use field codes in Microsoft Word for the creation of your proposed document, please remove the codes prior to submitting.
- Proposed order
Formatting
- •Remove Microsoft Word field codes before submitting the proposed document
Please only use one of the following fonts and do not mix fonts in the same document: Arial or Times New Roman.
- 4. These codes should only be used once per line. Placing two codes per line will not work.
If the exhibit is stipulated, please label it with the party designation and a number.
The evidence must be marked appropriately with the party designation and letter for identification.
Formatting
- •Mark evidence with the party designation and a letter for identification
Finally, we have determined the ideal format for the style and the signature is a left justification:
Document Filing Requirements7 rules
At VOP Docket Sounding, admissions or sentencings require a compelling need, advance notice to the Court, and the paperwork needed for a thorough case analysis.
Court's wording
Admissions and/or sentencings will not occur at VOP Docket Sounding except in circumstances where there is a compelling need and the court has been advised in advance and has been provided with the necessary paperwork to do a complete and thorough analysis of the case.
Please be advised that the E-Filing Portal requires a separate cover letter in PDF format, with each proposed order.
Any exhibits referenced in the body of the proposed order must be attached, otherwise, the order will be rejected.
Please deliver the marked original exhibits to the Court prior to the Zoom hearing.
Any exhibits referenced in the body of the proposed order must be attached, otherwise, the order will be rejected.
Please be advised that the E-Filing Portal requires a separate cover letter, in PDF format, with each proposed order.
If the judge prefers a certificate of service at the end of a proposed order signed by the JA, the filer may use the provided certificate template and codes.
Court's wording
If the judge to whom you are submitting the proposed order prefers to have a certificate of service at the end of the order signed by his/her JA, you can use the MMMM and AAAA codes as shown below: ## CERTIFICATE OF SERVICE A true and correct copy of the foregoing has been sent to the following individuals on MMMM. CCCC AAAA
Filing & Service rules
Electronic Filing Rules
Any proposed orders should be submitted through the Portal following the path for Judicial review as per directions below:
Any proposed orders should be submitted through the Portal following the path for Judicial review as per directions below:
Page 1 | PROBATE PROCEDURE
Attorneys should submit proposed orders through the State of Florida E-Filing Portal for the Court’s review and signature.
Attorneys should submit proposed orders for the Court’s review and signature through the State of Florida E-Filing Portal.
Page 1 | CIVIL PROCEDURE
Beginning June 15, attorneys must submit proposed orders to the Court through the State of Florida E-Filing Portal.
In furtherance of the 16th Circuit's Administrative Order 2.083 Electronic Filing of Documents, pursuant to Florida Rules of Judicial Administration 2.520 and 2.525, beginning June 15, attorneys will submit proposed orders for the Court's review and signature through the State of Florida E-Filing Portal.
Page 1 | Procedure Change- Submission of Proposed Orders to Judiciary
Service and Proof of Service Rules
All communications to the court must be copied to all parties and counsel.
All communications to the court must be copied to all parties and counsel.
Page 1 | EMAIL AND TELEPHONE CONTACT WITH THE COURT’S JUDICIAL ASSISTANT
Each side must exchange the exhibits it intends to introduce at least three days before the hearing.
At least three (3) days prior to the scheduled hearing, the exhibits each side intends to introduce must be exchanged.
Page 1 | What documents need to be produced when and by what means.
Courtesy Copy Requirements
Provide the Court copies of all documents to be considered at a hearing before the hearing.
Copies of all documents to be considered at the hearing must be provided to the Court prior to the scheduled hearing.
Page 1 | CIVIL PROCEDURE
Adjournment & Extension Requirements
Deliver stipulations for continuance to the judge’s office at least four business days before the pretrial conference.
Stipulations for Continuance shall be delivered to the judge’s office no later than 4 business days prior to the pretrial conference.
Page 1 | FELONY PROCEDURE
Chambers Communication Rules
Request that the Judicial Assistant specially set dissolution final hearings; they may not be set on the open motion docket.
No final hearings for dissolution of marriage shall be set on the court’s open motion docket, but rather, shall be specially set by the Judicial Assistant upon request.
Page 1 | FAMILY COURT PROCEDURE
A party may request a case management conference, but may not set one without prior court approval.
Any party may make a request to the court for a case management conference, prior to setting it. Parties are not permitted to set a case management conference without prior court approval.
Page 1 | PROCESS FOR CASE MANAGEMENT CONFERENCES
Motion hearings are scheduled through the Judicial Assistant by email.
Motion Setting: All motion hearings are set through the Court’s Judicial Assistant by email at jennifer.tipcke@KeysCourts.net.
Page 1 | CIVIL PROCEDURE
Email a copy of the hearing notice to the Judicial Assistant to confirm the hearing setting.
A copy of the notice of hearing must be emailed to the Court’s Judicial Assistant to confirm a setting on the Court’s docket.
Page 1 | CIVIL PROCEDURE
Set all probate hearings through the Judicial Assistant by email.
All probate hearings are to be set through the Court’s Judicial Assistant by email at jennifer.tipcke@keyscourts.net.
Page 1 | PROBATE PROCEDURE
Letters to the court via the court’s judicial assistant or otherwise should likewise be limited to scheduling matters and/or for purposes of transmitting proposed orders.
Letters to the court via the court’s judicial assistant or otherwise should likewise be limited to scheduling matters and/or for purposes of transmitting proposed orders.
Page 1 | EMAIL AND TELEPHONE CONTACT WITH THE COURT’S JUDICIAL ASSISTANT
Motions may be scheduled through the Judicial Assistant by email.
Motion Setting: Motions may set through the court’s judicial assistant via email to jennifer.tipcke@keyscourts.net.
Page 1 | FELONY PROCEDURE
Telephone and email communications with the Judicial Assistant should be limited to scheduling and submitting agreed or previously pronounced orders.
Communications with the judge’s judicial assistant, either via telephone or by email, should be limited to scheduling matters and submission of agreed orders or orders on matters previously pronounced in court.
Page 1 | EMAIL AND TELEPHONE CONTACT WITH THE COURT’S JUDICIAL ASSISTANT
Parties and counsel should refrain from communications with the court regarding substantive matters in pending cases and regarding disagreements with opposing parties and/or counsel.
Parties and counsel should refrain from communications with the court regarding substantive matters in pending cases and regarding disagreements with opposing parties and/or counsel.
Page 1 | EMAIL AND TELEPHONE CONTACT WITH THE COURT’S JUDICIAL ASSISTANT
Jennifer Tipcke may also be reached by telephone at 305-292-3433 for probate hearing scheduling.
You may also reach Jennifer Tipcke at 305-292-3433.
Page 1 | PROBATE PROCEDURE
An attorney and party may request a breakout room to communicate privately during the hearing.
There is an option for a breakout room which would allow the attorney and party to communicate privately upon request to the Court.
Page 2 | What options will be provided, if any, for private communications to be conducted during the hearing between attorneys and parties.