Limits & Logistics
Courtesy Copies
Courtesy copies
- With Proposed Order Submission
Document Format Requirements9 rules
Additionally, for proposed orders intended to be filed in the circuit court acting in its appellate capacity, font type and size must meet the requirements of Rule 9.045, Florida Rules of Appellate Procedure.
Font size and type, margins, and blank spacing must meet the requirements of Rule 2.520(d)(2)(A), Florida Rules of General Practice and Judicial Administration.
Proposed orders must be submitted in Microsoft Word .docx format.
- File type
- Word
- Proposed order
All submissions must comply with the requirements of Rule 2.526, Florida Rules of General Practice and Judicial Administration relating to accessibility of information and technology.
Exhibits/attachments in formats other than Word .docx must be converted to image files and be embedded in the proposed order.
the date line and signature block should not appear on different pages. Further, they should not appear together, but on a page alone by themselves.
To prevent the date line and signature block from appearing on different pages, the “JJJJ” or “GGGG” should not appear below line 35 or more than 6 ¾ inches from the top margin of a document formatted with 1-inch margins in 12-point type size.
- Font size
- 12 points
- Margins
- 1 inch
- Lines per page
- 35
Complex formatting such as tables, styles, and auto-populating fields should be minimized.
Pages consisting of embedded images may be formatted with ½-inch margins to maximize image size.
Document Filing Requirements7 rules
If the proposed order contains multiple case numbers, a separate submission is required for each case number.
Distribution lists should follow the judicial signature block and include for each recipient the name of the service recipient. For recipients required to participate in e-service, the e- mail address of the recipient must appear to the right of the recipient’s name. For recipients not required to participate in e-service, the mailing address of the recipient should appear to the right of the recipient’s name. Additional information, such as the organizational or party affiliation/designation of the recipient may also be included.
The traditional “DONE AND ORDERED” date line and signature block or a magistrate’s recommendation date and signature block must be replaced by specialized ICMS code found in Attachment A.
- Document
- Proposed order
- Placement
- Signature block
Exhibits/attachments must be clearly referenced in the body of the proposed order.
- Document
- Proposed order
- Placement
- Body of the document
Proposed orders shall include any exhibits/attachments in the same .docx file.
A proposed order should, whenever possible, contain only one case number. The case number should be the complete 20-character Uniform Case Number (UCN).
Therefore, in lieu of the traditional “ORDERED” date line and signature block, proposed orders should include the specialized code instead.
- Document
- Proposed order
- Placement
- Signature block
Filing & Service rules
Electronic Filing Rules
When a proposed-order submission relates to a written motion, that motion must be e-filed before the proposed order is submitted.
If the submission relates to a written motion, the motion must be e-filed prior to submission of the proposed order.
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The submitting party must indicate in the E-filing Portal whether the proposed order is opposed or unopposed.
the appropriate option indicating whether the order is opposed or unopposed.
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Do not submit duplicate proposed orders by mail, fax, or email.
Duplicate proposed orders must not be submitted by mail, fax or e-mail.
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Filing Timing and Cure Windows
The written motion must be e-filed before the related proposed order is submitted.
If the submission relates to a written motion, the motion must be e-filed prior to submission of the proposed order.
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Service and Proof of Service Rules
Before submission, an entitled recipient who must participate in e-service but is not listed in the E-Filing Portal must be added there as a service recipient.
If a person or entity is entitled to service of the order and is also a person or entity required to participate in e-service, if the person or entity is not included as a service recipient in the E-Filing Portal, that person or entity must be added as a service recipient in the E-Filing Portal prior to submission.
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Interested parties who do not participate in e-service must receive hard copies by first-class U.S. mail or facsimile.
The submitting party must serve all interested parties not required to participate in e-service with hard-copies of the proposed order and accompanying materials by first-class U.S. mail or facsimile transmission.
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Proposed orders and accompanying materials must be provided contemporaneously to interested parties, with e-service participants selected in the E-filing Portal.
The proposed order and all accompanying materials submitted electronically must be provided contemporaneously to all interested parties. The submitting party must select all interested parties required to participate in e-service for service of the proposed order and accompanying materials in the E-filing Portal
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Courtesy Copy Requirements
The proposed-order submission must include an additional courtesy copy of the motion bearing the E-Filing Portal date/time filing stamp.
A courtesy copy of the motion with the E-Filing Portal date/time filing stamp must be included in the submission of the proposed order as an additional document.
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