Circuit Court of Cook County Document Filing Requirements

CRITICALCivil cases

Applies to

Agreed order

Agreed orders must contain signatures of all parties; dismissal orders must strike future dates; HIPAA orders must conform to approved order.

The following agreed orders may be submitted to the Courtroom 1906 staff at any time and entered off call (that is, without a court date notice): or settlement orders, voluntary dismissal orders, agreed protective orders, and HIPAA protective orders. Agreed orders must contain the signatures or facsimile signatures of all parties or counsel who have appeared. Any agreed dismissal order must include a sentence identifying and striking all future dates set in the case, if any. HIPAA orders must conform to the order approved by the Law Division.

CRITICALCivil cases

Applies to

Motion

Must include

proposed order

Every motion must include an order.

All motions must include an order.

CRITICALCivil cases

Applies to

Notice of motion

The notice must state that no appearance will occur and explain that any objection must be telephoned or emailed to the specified recipients before the scheduled presentation time.

The Notice of Routine Motion must notify the parties entitled to the notice that (a) no court appearance will occur, and (b) if there is any objection to the Routine Motion, the objection must be telephoned and/or emailed to the Courtesy Copy Email Address and to the Law Clerk or the Case Coordinator prior to the time set for the presentation of the motion in the Notice of Routine Motion.

CRITICALCivil cases

Applies to

Notice of routine motion

The Notice of Routine Motion must inform parties that no appearance is required and that objections must be communicated to the Courtesy Copy Email Address and Law Clerk/Case Coordinator before the set time.

The Notice of Routine Motion must notify the parties entitled to the notice that (a) no court appearance will occur, and (b) if there is any objection to the Routine Motion, the objection must be telephoned and/or emailed to the Courtesy Copy Email Address and to the Law Clerk or the Case Coordinator prior to the time set for the presentation of the motion in the Notice of Routine Motion.

CRITICALCivil cases

Applies to

Hipaa order

HIPAA orders must conform to the order approved by the Law Division.

HIPAA orders must conform to the order approved by the Law Division.

CRITICALCivil cases

Applies to

Discovery motion

Motions to compel discovery under Rules 201 or 219 must include the written statement required by Rule 201(k).

Any and all motions to compel discovery under Supreme Court Rules 201 or 219 must contain a written statement required by Supreme Court Rule 201(k).

CRITICALCivil cases

Applies to

Agreed order

Agreed orders must bear the signatures or facsimile signatures of all appearing parties or counsel.

Agreed orders must contain the signatures or facsimile signatures of all parties or counsel who have appeared.

CRITICALCivil cases

Applies to

Notice of motion

Notices for motions or hearings, petitions for rule to show cause, and court orders with future appearance dates must include all pertinent information for appearing remotely.

On any notice for motion or hearing, petition for rule to show cause, or court order containing a future date for appearance, the same must set forth all of the pertinent information for appearing remotely before this Court.

CRITICALCivil cases

Applies to

Memorandum of judgment

Memoranda of Judgment must be in hard copy, include the Judgment Order, and orders older than 90 days must be certified.

All Memoranda of Judgment presented must be in hard copy and must include the Judgment Order. Any Judgment Order older than ninety (90) days must be certified by the Clerk of the Court.

CRITICALCivil cases

Applies to

Judgment order

A Judgment Order older than 90 days must be certified by the Clerk of the Court.

Any Judgment Order older than ninety (90) days must be certified by the Clerk of the Court.

CRITICALCivil cases

Applies to

Transfer order

Parties must obtain a transfer order from Room 2005 to move the case to Room 2605 for pretrial purposes.

B. Transfer Order - Parties must first obtain an Order from Room 2005 transferring the case to Room 2605 for pre-trial purposes only.

CRITICALCivil cases

Applies to

Statement of case and witness list

A jointly prepared statement of the case and a list of potential witnesses must be provided for reading to the jury.

Jointly prepared statement of the case to be read to the *venire*, including the expected length of the trial (*i.e.*, number of days/weeks) and a jointly prepared list of all potential witnesses to be read to the jury;

CRITICALCivil cases

Applies to

Proposed jury instructions

Two copies of proposed jury instructions (marked and unmarked) sorted by IPI number are required for jury trials.

8. Two copies of proposed jury instructions (one marked with IPI numbering and citations and the other unmarked for the jury), which are to be sorted in the order of their numbering under the IPI system.

CRITICALCivil cases

Applies to

Stipulations

Any stipulations between the parties must be provided.

Any stipulations between the parties;

CRITICALCivil cases

Applies to

Complaint and rule 213 disclosures

The operative complaint and Rule 213 disclosures must be provided upon trial assignment.

The operative complaint and Rule 213 disclosures.

CRITICALCivil cases

Applies to

Motion

Motions that do not comply with these procedures may be stricken and the Court will not rule on them.

MOTIONS THAT DO NOT COMPLY WITH THESE PROCEDURES MAY BE STRICKEN, AND THE COURT WILL NOT RULE ON THEM.

CRITICALCivil cases

Applies to

Briefing schedule

The parties must submit a proposed briefing schedule for motions.

The parties are to submit a proposed briefing schedule.

CRITICALCivil cases

Applies to

Chambers copy

Courtesy copies will not be accepted unless accompanied by the briefing order.

COURTESY COPIES ARE NOT ACCEPTED WITHOUT THE ACCOMPANYING ORDER.

CRITICALCivil cases

Applies to

Pretrial settlement submission

Pretrial settlement submissions must include a summary of any prior settlement negotiations.

must include a summary of any previous settlement negotiations.

CRITICALCivil cases

Applies to

Rule 216 responses

A list of each party's Rule 216 Requests for Admission and responses must be provided.

A list of each party's Supreme Court Rule 216 Request for Admission of Facts and responses thereto, if any;

CRITICALCivil cases

Applies to

Proposed jury instructions

Two copies of proposed jury instructions must be submitted, one marked with IPI numbering, the other unmarked, sorted by IPI numbering.

Two copies of proposed jury instructions (one marked with IPI numbering and citations and the other unmarked for the jury), which are to be sorted in the order of their numbering under the IPI system.

CRITICALCivil cases

Applies to

Pretrial scheduling order

After the transfer order is entered, parties must submit a second order to the clerk or judge's email setting the pretrial date.

C. Order — After the transfer order is entered, the parties must present a second Order to the courtroom clerk or karen.omalley@cookcountyil.gov setting it for the agreed date and time assigned by the judge.

CRITICALCivil cases

Applies to

Motions in limine

Copies of each party's motions in limine must be provided.

Copies of each party's motions *in limine*;

CRITICALCivil cases

Applies to

Exhibit list

A complete jointly prepared exhibit list must identify whether the opposing side has objections and note their nature.

A complete and jointly prepared list of all exhibits each party intends to use at trial and whether the opposing side has any objections. In the event of objections, the nature of the objections must be noted, *i.e.*, foundation, relevance, etc.

CRITICALCivil cases

Applies to

Discovery motion

Must include

rule 201k factual statement, copy of most recent discovery order

Discovery motions must include a copy of the most recent discovery or case management order and a factual statement of efforts under Supreme Court Rule 201(k; failure to include the statement is grounds for striking the motion.

Motions concerning discovery issues shall be accompanied by a copy of the most recent discovery or case management order entered in the case. Such motions must also contain a factual statement as to the efforts undertaken by counsel pursuant to Supreme Court Rule 201(k). Failure of moving counsel to include the Rule 201(k) factual statement constitutes grounds for striking the motion.

CRITICALCivil cases

Applies to

Motion

Emergency motions must include a factual basis stating the nature of the emergency and all supporting documents.

A courtesy copy of the motion marked “EMERGENCY MOTION” that shall include a factual basis stating the nature of the emergency and all supporting documents must be delivered to chambers no later than 10:00 A.M. on the day preceding presentment.

CRITICALCivil cases

Applies to

Notice of appearance

Attorneys must file an appearance or obtain leave to file one on their first court date before appearing.

All attorneys must have an appearance on file before appearing in court or must seek leave to file such an appearance on the first court date.

CRITICAL

Applies to

Pre trial memo

Parties must submit and exchange pre-trial memos setting forth case nature, issues, and settlement status.

The parties must submit and exchange pre-trial memos setting forth a brief nature of the case, the stipulated and contested issues, the status of settlement negotiations and any other information any party believes would educate the judge or facilitate a compromise.

CRITICAL

Applies to

Default judgment

Must include

certificate of service

For default judgment motions, attorney must represent that service, notice, and affidavits have been made/filed.

When presenting Motions for Default Judgements, the attorney is making a representation to the Court that service has been made upon the defendant, that the defendant was given notice of the Court proceeding that day (Proof of Notice – See Circuit Court Rule 2.1), and that the appropriate affidavit(s) have been filed.

CRITICAL

Applies to

Proposed order

Must include

proposed order

Proposed orders must be emailed to the Courtroom Clerk 48 hours before the court call.

All proposed orders are to be submitted 48-hours before the call via email to the Courtroom Clerk.

CRITICAL

Applies to

Appearance

All litigants must file an appearance with the Clerk's Office to appear in court and be heard.

All litigants are required to file an appearance with the Clerk's Office in order to appear in court and be heard.

CRITICALCivil cases

Applies to

Notice of appearance

Each served defendant must file an Appearance or be in default and barred from addressing the court.

Each Defendant served must have an Appearance on file with the Clerk of the Court or that Defendant shall be in default and will not be permitted to address the court on any motions, trials, or other court proceedings.

CRITICALCivil cases

Applies to

Prove up documents

Prove up documents must include the complaint, lease, proof of service of summons, notice of termination, military affidavit, proof of service of notice of prove up to defendant, and an affidavit of damages.

Prove up documents include: the complaint, lease, proof of service of summons, notice of termination, military affidavit, proof of service of notice of prove up to defendant and an affidavit of damages.

CRITICALCivil cases

Applies to

Affidavit of damages

Plaintiff must file an affidavit of any damages sought unless witness testimony will be offered in support of the damages.

Plaintiff(s) shall also file an affidavit of any damages sought unless witness testimony will be offered in support of the damages.

CRITICALCivil cases

Applies to

Order

Failing to submit an order on the date of the call may result in involuntary dismissal for want of prosecution.

Failure to submit an order to the court on the date the case was on the call may result in the case being involuntarily dismissed for want of prosecution. ("DWP").

CRITICALCivil cases

Applies to

Prove up documents

Prove up documents must include the complaint, lease, proof of service of summons, notice of termination, proof of service of notice of prove up, and an affidavit of damages.

Prove up documents include: the complaint, lease, proof of service of summons, notice of termination, proof of service of notice of prove up to defendant and an affidavit of damages.

CRITICALCivil cases

Applies to

Settlement conference memorandum

The Settlement Conference Memorandum should include: (1) a statement of the case; (2) an outline of the causes of action, defenses, and counterclaims; (3) a statement of the legal and factual issues presented; (4) copies of any photographs, diagrams, documents or exhibits that will assist the court in understanding the contested issues in the case; (4) the relief sought, including damages, and the legal basis therefore; (5) a current settlement demand/offer; and (6) the status of any prior settlement negotiations to date.

The Settlement Conference Memorandum should include: (1) a statement of the case; (2) an outline of the causes of action, defenses, and counterclaims; (3) a statement of the legal and factual issues presented; (4) copies of any photographs, diagrams, documents or exhibits that will assist the court in understanding the contested issues in the case; (4) the relief sought, including damages, and the legal basis therefore; (5) a current settlement demand/offer; and (6) the status of any prior settlement negotiations to date.

CRITICALCivil cases

Applies to

Petition for name change

Name change petitions must be signed and certified.

The petition must be signed and certified.

CRITICALCivil cases

Applies to

Petition for name change

Name change petitions must address the question of consent of the non-custodial parent.

The question related to consent of the non-custodial parent must be addressed.

CRITICALCivil cases

Applies to

Child information sheet

A separate child information sheet must be completed for each child in minor name change cases.

For minor name changes a separate child information sheet must be completed for each child.

CRITICALCivil cases

Applies to

Pretrial exchange

Parties must exchange a statement of the case, exhibit list, witness list, proposed stipulations, pretrial motions, and jury instructions (clean and labeled) at least 21 days before the pretrial conference.

The parties shall exchange the following documents at least 21 days prior to the pretrial conference: a statement of the case; an exhibit list; witness list; any proposed stipulations; pretrial motions and jury instructions (clean & labeled).

CRITICALCivil cases

Applies to

Petition for name change

All questions on the name change form petition must be answered.

All questions on the form petition should be answered.

CRITICALCivil cases

Applies to

Proposed order

A proposed order should be provided which has a signature block for both the trial judge and the presiding judge.

A proposed order should be provided which has a signature block for both the trial judge and the presiding judge.

CRITICALCivil cases

Applies to

Scheduling order

The parties must jointly complete the Room 111 Supreme Court Rule 218 Scheduling order.

The parties shall jointly complete the Room 111 Supreme Court Rule 218 Scheduling order.

CRITICALCivil cases

Applies to

Affidavit of damages

Plaintiff must file an affidavit of damages unless witness testimony will be offered in support of damages.

Plaintiff(s) shall also file an affidavit any damages sought unless witness testimony will be offered in support of damages.

CRITICALCivil cases

Applies to

Motion

Written motions must be file-stamped before presentation to the acting courtroom coordinator, must state supporting facts and cite legal authority, and may be stricken otherwise.

All written motions must FIRST be file-stamped and THEN presented to the acting courtroom coordinator who will schedule it and provide the court with a copy, and all written motions must state supporting facts and cite applicable legal authority. They may otherwise be stricken or re-scheduled for proper presentation.

CRITICALCivil cases

Applies to

Emergency motion

Emergency motions must be in writing with an affidavit stating sudden or unforeseen circumstances, and must be tendered to the court and parties as soon as possible if not filed in advance.

EMERGENCY MOTIONS must always be in writing and meet the requirements of Cook County Rule 13.4(a)(ii)b—(sudden or unforeseen circumstances with an affidavit for the particular reason why the matter takes precedence) and must follow step 1 above, where practicable. Otherwise, a file-stamped copy of the emergency motion is to be tendered to the court and parties as soon as possible, regardless of any ruling or continuance entered.

CRITICALCivil cases

Applies to

Fee petition

Fee petitions must comply with IL Supreme Court Rule 299, General Order No. 26, 750 ILCS 5/508, and all applicable law.

The petition MUST be in compliance with IL Supreme Court Rule 299, General Order No. 26, 750 ILCS 5/508 and all applicable case and statutory law.

CRITICALCivil cases

Applies to

Report

Must include

caption, case number, certificate of service

The report cover sheet must include the case caption with case number, hearing date and time, receiver name, receiver contact information, and a certificate of service to all parties.

Cover Sheet – Must include the following: - Case caption (including case number) - Hearing date and time - Name of receiver - Contact information for the receiver - Certificate of service of the report to all parties

CRITICALCivil cases

Applies to

Motion

A motion to appoint an attorney for a receiver must state why counsel is needed, the attorney's expected duties, and include the attorney's CV and compensation rate as an exhibit.

The motion must contain specific information as to why the receiver needs counsel and what duties and responsibilities the receiver expects the attorney to perform. The motion must also contain as an exhibit the attorney’s curriculum vitae and his / her rate of compensation.