Circuit Court of Cook County Service and Proof of Service Rules

CRITICALCriminal cases

Parties must comply with Illinois Supreme Court Rule 11 and Cook County Circuit Court Rule 2.1(c)(i) regarding notice.

the parties must comply with Illinois Supreme Court Rule 11 and Cook County Circuit Court Rule 2.1(c)(i) regarding notice

WARNING

Service

Email to opposing party

At or shortly before 9:15 a.m. on the clerk’s status date, the movant shall submit to the Court by email, with a copy to all opposing parties, file-stamped PDF copies of all of the briefs and any exhibits, including a copy of the operative pleading.

At or shortly before 9:15 a.m. on the clerk’s status date, the movant shall submit to the Court by email, with a copy to all opposing parties, file-stamped PDF copies of all of the briefs and any exhibits, including a copy of the operative pleading.

WARNINGCivil cases

Service

Email to all parties

In non-TRO emergency proceedings, all parties should be copied on the email to the Court, barring exceptional circumstances.

Except in extremely unusual and compelling circumstances, demonstrated clearly and convincingly by the movant, all parties should be cc’d.

WARNINGCivil cases

Applies to

Response

Any response to a motion must be immediately served upon all parties entitled to notice.

_________________ shall file any response to the motion(s) on or before ________________, with a copy thereof to be immediately served upon all parties entitled to notice pursuant to rule;

WARNINGCivil cases

Applies to

Reply

Any reply must be immediately served upon all parties entitled to notice.

________ shall file any reply on or before _____________, with a copy thereof to be immediately served upon all parties entitled to notice pursuant to rule;

WARNING

Constructive service requires compliance with due diligence and due inquiry requirements under 735 ILCS 5/9-107.

735 ILCS 5/9-107. Constructive Service Please review applicable statute and case law for due diligence & due inquiry requirements

WARNINGCivil cases

Service

Email to all parties

When emailing the complete set of emergency motion papers, all parties should be cc’d absent extremely unusual circumstances clearly proven.

Except in extremely unusual and compelling circumstances, demonstrated clearly and convincingly by the movant, all parties should be cc’d.

WARNING

A self-represented litigant with an email address must designate a single email for service and include it on all court documents and correspondence.

Pursuant to Illinois Supreme Court Rule 11(b), a self-represented litigant who has an email address must designate a single email address to which service may be directed and include that email address on all court documents and correspondence.

WARNING

Applies to

Motion leave withdraw counsel

Service

Mail

Counsel must provide the court with proof of delivery of a withdrawal motion on the defendant at presentment, such as a signed USPS certified mail receipt or third-party delivery tracking printout.

Additionally, at presentment of the motion counsel must provide the court with proof of delivery of the motion on the defendant. Acceptable forms of proof of delivery include a signed return U.S. Postal Service certified mail receipt, or a print-out of tracking information showing delivery by any third-party delivery service

WARNING

Service

Email

Self-represented litigants with e-mail must designate one e-mail address for service and include it on all court documents and correspondence.

Pursuant to Illinois Supreme Court Rule 11(b), a self-represented litigant who has an e-mail address must designate a single e-mail address to which service may be directed and include that e-mail address on all court documents and correspondence.

WARNING

Pleadings must be sent to every other party to the litigation in the same manner and form as filed.

All pleadings submitted to the Court must contain the Clerk's stamp showing previous electronic filing and are required to be sent to every other party to this litigation in the same manner and form.

WARNING

Applies to

Notice of hearing

Proper notice of the citation hearing must be served on all parties of record.

Proper notice of hearing must be sent to all parties of record

WARNINGCivil cases

The movant must send the order to all parties and include proof of that sending in courtesy copies; failure to submit such proof may result in denial or continuance of the motion.

Movant is responsible for sending the order to all parties. Email communications with the Court should copy all parties. Proof that the order was sent to all parties is required in all courtesy copies of motions submitted to the Court. Failure to submit proof that the order regarding the motion was sent to all parties may be a basis for the denial or continuance of the motion until such proof is presented to the Court.

WARNINGCivil cases

Notice of all motions must be given to every party that has appeared (and is not in default) as well as any party served whose time to appear has not yet expired.

Under Circuit Court Rule 2.1, notice of all motions must be given to all parties who have appeared, and have not been held in default, and to any party that has been served and whose time to appear has not expired on the date of notice.

WARNINGCivil cases

Every submission to the Court must be sent to every other party to the litigation in the same manner and form.

Any submission to the Court must contain the Clerk’s stamp and is required to be sent to every other party to the litigation in the same manner and form.

WARNING

Cook County Circuit Court Rule 2.1 applies to notice of motions.

Cook County Circuit Court Rule 2.1 regarding notice of motions shall apply.

WARNING

The movant must notify all parties of the TRO hearing date and time, unless an ex parte exception applies with a sufficient showing.

The Movant must notify all other parties of the date and time of the TRO hearing unless the motion for TRO is brought ex parte and it clearly appears from the specific facts shown by Affidavit or contained in the Verified Complaint that immediate and irreparable injury, loss, or damage will result to the applicant before notice can be served and a hearing had thereon.

WARNING

When submitting a motion for substitution of judge, notice must be given to all parties.

Motions for Substitution of Judge pursuant to 735 ILCS 5/2-1001(a)(2) may be submitted to ccc.chancerycalendar16@cookcountyil.gov with notice to all parties.

WARNING

Petitioners must make a diligent effort to provide an address for service on the respondent to complete Aliases for Summons.

Petitioners are required to make a diligent effort to provide an address for service on the respondent. This is necessary to complete Aliases for Summons.

WARNING

Parties must exchange exhibits and witness lists at least seven days before the hearing unless ordered otherwise.

All parties shall exchange any exhibits and witness lists with each other seven (7) days prior to the set hearing date, unless otherwise ordered.

WARNING

Deadline

7 business days

Service

Email

Plaintiff's counsel must email all relevant pleadings and orders to CVLS within 7 business days.

Plaintiff’s counsel shall email all relevant pleadings and orders to CVLS within 7 business days.

WARNING

Applies to

Order

Service

Mail to opposing party

After a default order is granted, the movant must mail a copy of the order to the defaulted party.

If an order of default is granted, the movant must mail a copy of the order to the defaulted party.

WARNING

Applies to

Insurance policy

After the case is at issue, each insurer should file, serve, and deliver a courtesy copy of its relevant insurance policy, which is Bates-numbered (including the application, and a certificate, if relevant and available).

After the case is at issue, each insurer should file, serve, and deliver a courtesy copy of its relevant insurance policy, which is Bates-numbered (including the application, and a certificate, if relevant and available).

WARNING

The plaintiff must give notice of a Prove-Up on the subsequent ERP Management Date with ERP notices attached and file the notice with the Clerk of Court.

The plaintiff shall also give notice of a Prove-Up on the subsequent ERP Management Date with ERP notices attached and file that notice with Clerk of Court.

WARNING

The court may dismiss a Consumer Debt Action without prejudice if service is not effected within six months.

In cases where service has not been effected within six (6) months, the court retains the discretion to dismiss the matter without prejudice.

WARNING

Applies to

Summons

The summons must be returned immediately after service endorsed with service and fees, and returned likewise if service cannot be made.

This summons must be returned by the officer or other person to whom it was given for service, with endorsement thereon of service and fees, if any, immediately after service. If service cannot be made, this summons shall be returned so endorsed.

WARNING

The plaintiff must give notice of the Prove-Up on the subsequent ERP Management Date with ERP notices attached and file the notice with the Clerk of Court.

The plaintiff shall give notice of the Prove-Up on the subsequent ERP Management Date with ERP notices attached and file that notice with the Clerk of Court.

WARNING

If at all possible, the opposing party (and attorney if applicable) shall be provided notice, therefore the Court Coordinator should be provided the e-mail addresses of all parties and the attorneys when scheduling the emergency hearing.

If at all possible, the opposing party (and attorney if applicable) shall be provided notice, therefore the Court Coordinator should be provided the e-mail addresses of all parties and the attorneys when scheduling the emergency hearing.

WARNING

The officer or other person serving the summons must return it with an endorsement of service and fees immediately after service; if service cannot be made, it must still be returned with endorsement.

TO THE OFFICER: This summons must be returned by the officer or other person to whom it was given for service, with endorsement thereon of service and fees, if any, immediately after service. If service cannot be made, this summons shall be returned so endorsed.

WARNINGCivil cases

Applies to

Piggy backed motion

Piggy-backed motions may be brought on regularly set dates if proper notice is given to all parties who filed an appearance.

“Piggy-Backed” motions may be brought on any regularly set date if proper notice has been given to all parties who filed an appearance

WARNING

Settlement conference memorandum must be exchanged with opposing counsel.

exchange with opposing counsel(s)

WARNING

Proper notice of motion for remote appearance must be sent to opposing parties.

with proper notice of motion sent to the opposing parties

WARNING

Plaintiff's counsel must provide OPG with copies of the complaint, mortgage, note, and other filed documents.

Plaintiff's counsel shall provide OPG a copy of the complaint, mortgage, note, and any other documents OPG may need or request that have been filed with the Court;

WARNING

Proper notice must be sent to all parties of record for transfer matters.

Proper notice must be sent to all parties of record

WARNING

Deadline

7 business days

Service

Email

Plaintiff's counsel must email all relevant pleadings and orders to CVLS within 7 business days.

Plaintiff's counsel shall email all relevant pleadings and orders to CVLS within 7 business days.

WARNING

Service

Email to all parties

Parties must designate one email address for service and include it on all court documents and correspondence.

designate a single email address to which service may be directed and include that email address on all court documents and correspondence.

WARNING

Applies to

Pleading

Pleadings must be forwarded to every other party in the same manner and form as their filing.

All pleadings submitted to the Court must contain the Clerk’s stamp showing previous electronic filing and are required to be sent to every other party to this litigation in the same manner and form.

WARNING

Deadline

5 business days

Parties must deliver a joint final pretrial memorandum by email and paper copy at least five business days before the pretrial conference.

At least five business days before a pretrial conference, the parties are to deliver by e-mail and in a paper copy a joint, final pretrial memorandum.

WARNING

Service

Email to opposing party

A motion to advance a motion to vacate an order of possession must be emailed to the Courtroom Clerk, including the opposing party and the case name and number.

Parties are allowed to file a motion to advance a motion to vacate an order of possession and the Court may, on its own, advance a motion to vacate. Any such motion must be emailed to the Courtroom Clerk and include the opposing party (and attorney, if applicable). The email must include the case name and number.

WARNINGCivil cases

All trial exhibits must be exchanged between the parties at least 5 days before trial.

All trial exhibits must be exchanged between the parties not less than five (5) days prior to trial.

WARNINGCivil cases

Motions should be properly noticed to all parties and set for hearing with the clerk of court.

Motions should be properly noticed to all parties and set for hearing with the clerk of court.

WARNINGCivil cases

Motions and briefs must be served on all parties of record.

Motions and Briefs shall be e-filed and served on all parties of record.

WARNING

Notice must be given in accordance with the Illinois Code of Civil Procedure.

Notice must be given in accordance with the Illinois Code of Civil Procedure.

WARNINGCivil cases

Party retrieving order from CCC Portal must disseminate to all counsel of record.

Once a party responsible for drafting and submitting an Order has retrieved said Order from the CCC Portal, it is incumbent upon that party to disseminate the Order to all counsel of record in the case.

WARNINGCivil cases

A certificate of service for responses to master discovery must be served on all parties.

A certificate of service for any response to a master discovery request shall be served on all parties to the action in which the response is applicable.

WARNINGCivil cases

When pathology materials are transferred, plaintiff must send an inventory notice to all counsel of record.

Upon any transfer of custody of such materials from plaintiff's possession, plaintiff shall send notice to all counsel of record an inventory of material and identity of the counsel for defendant to which it is transferred.

WARNINGCivil cases

Responses to case-specific discovery must be served on all parties to that case.

Responses to case specific discovery shall be served upon all parties to that case.