Circuit Court of Crawford County, Illinois (2nd Judicial Circuit)
Court-Level Rules, Filing Procedures & Policies
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Document Format Requirements2 rules
Pleadings and other papers must be neatly typed or printed with at least double spacing, except that pro se parties may file neatly hand-printed papers with similar spacing; specified portions are excluded from the body-format requirement.
Court's wording
In all pleadings and other papers of any description whatever prepared for filing in all cases, civil or criminal, the main body thereof, exclusive of captions, signature and address blocks, indented quotations, verifications, acknowledgment and other similar parts thereof, shall be neatly typed or printed, with a space between lines at least equivalent to double-spaced typing. Neatly hand-printed pleadings and papers, with similar spacing, may be filed by pro se parties.
Pleadings and other papers must have a neatly typed or printed main body with at least double-spaced line spacing, but pro se parties may file neatly hand-printed papers with similar spacing; the stated portions are excluded from this requirement.
- Line spacing
- Double
Court's wording
In all pleadings and other papers of any description whatever prepared for filing in all cases, civil or criminal, the main body thereof, exclusive of captions, signature and address blocks, indented quotations, verifications, acknowledgment, and other similar parts thereof, shall be neatly typed or printed, with a space between lines at least equivalent to double-spaced typing. Neatly hand-printed pleadings and papers, with similar spacing, may be filed by pro se parties.
Document Filing Requirements47 rules
Before trial or hearing, each party must identify and mark exhibits and prepare a list with each exhibit’s mark and description; two copies of the list must be presented at trial, hearing, or the final pretrial conference, subject to the court’s authority to order otherwise on exhibit markings.
Court's wording
Prior to trial or hearing, or at the final pretrial conference if one is held, in all cases in which exhibits are to be offered, each party shall identify and mark each exhibit which may be offered at trial. Unless otherwise ordered by the court, Plaintiff shall identify and mark exhibits with numbers and Defendant shall identify and mark exhibits with letters. Each party shall prepare a list of all such exhibits in substantially the form which is required by Administrative Order of the Chief Judge, which list shall contain the identification mark assigned and a brief description of each exhibit. At the trial or hearing, or at a final pretrial conference, each party shall present to the court two (2) copies of such list for use by the court and the court reporter. The list shall not be a limit upon the use of exhibits, and other exhibits may be added to the list before or during trial; a listed exhibit need not be offered.
A motion hearing notice must identify the action, hearing date and time, and motion, and include the motion papers or state they were previously served.
Court's wording
Any notice of hearing shall contain the title and number of the action and the date and time when the motion is to be heard or presented, and shall state the nature of the motion. A copy of any written motions and of all papers presented therewith, or a statement that such motions and papers previously have been served shall accompany the notice.
A motion seeking relief concerning discovery materials must be filed with copies of the disputed portions at the same time.
Court's wording
If relief is sought concerning any deposition, interrogatory, request for production or inspection, request for admission, answer to interrogatory or response to request for admission, copies of the portion of the deposition, interrogatory, request, answer or response in dispute shall be filed with the Clerk of the Court contemporaneously with any motion.
A pro se appearance filed without further pleading must be acknowledged under oath, and any appearance waiving notice or consenting to an immediate hearing must confirm receipt of and attach the relevant pleading, subject to the statutory-form exception.
Court's wording
If any party enters his appearance in writing without further pleading, such appearance shall comply with Rule 5(a), and shall be acknowledged before a person authorized to administer oaths under the laws of the State of Illinois. Any such acknowledgment shall include a statement by the acknowledging officer that the person who signed such entry of appearance personally appeared before the officer and acknowledged such entry of appearance as the signer's free and voluntary act. If any such entry of appearance or acknowledgment contains any waiver of notice or consent to immediate hearing, the entry of appearance shall set forth that the appearing party has received a copy of any pleading seeking relief with respect to him. A copy of any such pleading shall be attached to the entry of appearance and shall be made a part thereof, except in cases where a statute or rule provides a particular form of appearance, in which case the statutory form shall suffice.
When a judge rules upon a motion other than in the course of a trial or makes a final determination in any action, the attorney for the prevailing party shall promptly prepare and present to the court, other counsel and any pro se parties the order or judgment to be entered, unless the court directs otherwise.
When remote appearance is an option, Clerk-issued summonses, notices, and court-date orders must include the assigned courtroom, Zoom and dial-in access information, instructions, and courthouse and Clerk contact details.
Court's wording
All summonses, notices, and court orders setting court dates issued by the Circuit Clerk’s Offices in the Second Judicial Circuit when case participants have the option to appear remotely shall be accompanied by the following information: (1) the Courtroom to which the case has been assigned, (2) the Zoom Meeting ID for that assigned Courtroom, (3) the Zoom Meeting Password, (4) Instructions for Zoom Participation, (5) the Dial-in Telephone Number, (6) Instructions for Dial-In Participation, (7) Courthouse Address and Circuit Clerk’s Telephone Number.
Every party, or counsel for a party, shall file a written appearance, general, or special, or limited scope which shall include the name, address and telephone number of such party or counsel.
Counsel preparing a hearing notice must make a good-faith effort to coordinate a mutually convenient hearing time, and filing the notice certifies compliance.
Court's wording
It is the responsibility of counsel preparing the notice of hearing to make a good faith effort to coordinate with the court and all opposing counsel to set the hearing at a time that is mutually convenient. The filing of the notice of hearing shall constitute a certification of compliance with this rule.
Civil pleadings and appearances must identify the circuit, county, parties and their designations, and case number to be accepted for filing.
- Document
- Pleading or appearance
Must include
- •Case number
Court's wording
In all civil cases, the Clerk shall not accept for filing any document purporting to be a pleading or entry of appearance unless the document clearly sets forth the name of the circuit and the county, the names and designation of the parties and the case number.
Clerk-issued summonses, notices, and court-date orders must include the specified language directing participants to Rule 24 and the Circuit’s website.
Court's wording
All summonses, notices, and court orders setting court dates issued by the Circuit Clerk’s Offices in the Second Judicial Circuit shall also be accompanied by the following specific language, “For more information on appearing remotely by phone or video, please refer to the Second Judicial Circuit Rule 24 – Rule on Attending Court Remotely by Video or Phone” found on the Second Judicial Circuit’s official website www.illinoissecondcircuit.info.”
Private-counsel-issued and filed summonses, notices, and court-date orders must include the specified remote-appearance language; noncompliant documents are subject to e-file rejection.
Court's wording
All summonses, notices, and court orders setting court dates issued by private counsel and filed in cases in the Second Judicial Circuit shall be accompanied by the following specific language, “For information on appearing remotely by phone or video, please contact the Circuit Clerk’s Office or refer to the Second Judicial Circuit Rule 24 – Rule on Attending Court Remotely by Video or Phone” found on the Second Judicial Circuit’s official website www.illinoissecondcircuit.info.” Summonses, notices, and court orders setting court dates that are not in compliance with this provision shall be subject to e-file rejection.
Every party, or counsel for a party, shall file a written appearance, general or special, which shall include the name, address and telephone number of such party or counsel.
No party or attorney shall address the court before filing such written appearance.
Such a motion and affidavit shall be in substantially the forms prescribed by Administrative Order of the Chief Judge, and the attorney seeking admission pro hac vice shall disclose the number of cases in this State in which he or she previously has appeared.
The court shall grant such an order only upon motion duly made by an attorney of this court or by an unrepresented party, including a corporation, accompanied by the affidavit of the attorney seeking admission.
If an appearance or acknowledgment waives notice or consents to immediate hearing, it must state that the party received the pleading seeking relief and include that pleading, unless a statute or rule provides a particular form that suffices.
Court's wording
If any such entry of appearance or acknowledgment contains any waiver of notice or consent to immediate hearing, the entry of appearance shall set forth that the appearing party has received a copy of any pleading seeking relief with respect to him. A copy of any such pleading shall be attached to the entry of appearance and shall be made a part thereof, except in cases where a statute or rule provides a particular form of appearance, in which case the statutory form shall suffice.
A written appearance filed without further pleading must meet Rule 5(a) and include an authorized officer’s acknowledgment that the signer personally appeared and acted freely and voluntarily.
Court's wording
If any party enters his appearance in writing without further pleading, such appearance shall comply with Rule 5(a), and shall be acknowledged before a person authorized to administer oaths under the laws of the State of Illinois. Any such acknowledgment shall include a statement by the acknowledging officer that the person who signed such entry of appearance personally appeared before the officer and acknowledged such entry of appearance as the signer's free and voluntary act.
An attorney not regularly licensed in Illinois must secure an order admitting the attorney pro hac vice before filing an appearance for another party.
Court's wording
Any attorney who is not regularly licensed to practice law in the State of Illinois who wishes to file in this circuit an appearance other than on his or her own behalf shall, before filing any such appearance, secure an order of admission pro hac vice.
In all civil cases, the Clerk shall not accept for filing any document purporting to be a pleading or entry of appearance unless the document clearly sets forth the name of the circuit and the county, the names and designation of the parties and the case number.
- Document
- Pleading or entry of appearance
Must include
- •Case number
A hearing notice must identify the action and hearing date and time, state the motion’s nature, and include the motion and accompanying papers or state that they were previously served.
Court's wording
Any notice of hearing shall contain the title and number of the action and the date and time when the motion is to be heard or presented and shall state the nature of the motion. A copy of any written motions and of all papers presented therewith, or a statement that such motions and papers previously have been served shall accompany the notice.
Counsel preparing a hearing notice must make a good-faith effort to coordinate a mutually convenient time, and filing the notice certifies compliance.
Court's wording
It is the responsibility of counsel preparing the notice of hearing to make a good faith effort to coordinate with the court and all opposing counsel to set the hearing at a time that is mutually convenient. The filing of the notice of hearing shall constitute a certification of compliance with this rule.
Unless excused by the court, sureties shall execute and file verified schedules of property in substantially the form which is required by Administrative Order of the Chief Judge.
Each party must prepare an exhibit list in the required form with each exhibit’s mark and description, and present two copies at trial, hearing, or final pretrial conference; exhibits may be added later and listed exhibits need not be offered.
Court's wording
Each party shall prepare a list of all such exhibits in substantially the form which is required by Administrative Order of the Chief Judge, which list shall contain the identification mark assigned and a brief description of each exhibit. At the trial or hearing, or at a final pretrial conference, each party shall present to the court two (2) copies of such list for use by the court and the court reporter. The list shall not be a limit upon the use of exhibits, and other exhibits may be added to the list before or during trial; a listed exhibit need not be offered.
Before trial or hearing, or at the final pretrial conference if held, each party must identify and mark exhibits; plaintiffs use numbers and defendants use letters unless the court orders otherwise.
Court's wording
Prior to trial or hearing, or at the final pretrial conference if one is held, in all cases in which exhibits are to be offered, each party shall identify and mark each exhibit which may be offered at trial. Unless otherwise ordered by the court, Plaintiff shall identify and mark exhibits with numbers and Defendant shall identify and mark exhibits with letters.
When a judge rules upon a motion other than in the course of a trial or makes a final determination in any action, the attorney for the prevailing party shall promptly prepare and present to the court, other counsel and any pro se parties the order or judgement to be entered, unless the court directs otherwise.
Objections to the validity of an order to show cause shall be in writing and shall be filed and served upon the other party at least forty-eight (48) hours before the time of hearing, unless the court orders otherwise.
In matrimonial proceedings, the moving party must prepare and file an affidavit substantially in the form required by the Chief Judge's Administrative Order before any hearing, unless emergency relief is sought or the court directs otherwise for good cause.
Court's wording
Affidavit of Parties. In all matrimonial proceedings, including, but not limited to, petitions for attorney's fees, court costs, temporary maintenance or child support, permanent maintenance or child support and modification of any previous orders relating thereto, the moving party shall prepare and file an affidavit in substantially the form which is required by Administrative Order of the Chief Judge, prior to any hearing unless emergency relief is sought or unless, for good cause shown, the court directs otherwise.
Response. The party responding to any such petition shall file an affidavit in substantially the same form at the time of any pretrial conference or at least three (3) days before a contested hearing, with appropriate proof of service.
Before the initial case management conference in a case with contested qualifying issues, the parties must satisfy the specified mediation prerequisites.
Court's wording
Prior to the initial case management conference in any case having contested qualifying issues, the parties shall comply with the mediation prerequisites of Circuit Rule 21 concerning the filing of financial affidavits, pre-mediation questionnaires and completion or scheduling of an approved parenting education program.
The court must enter a case management conference order at each listed conference, substantially in the required form.
Court's wording
At any expedited, initial, continued or post-mediation conference, the court shall enter a case management conference order in substantially the form required by Administrative Order of the Chief Judge.
Each party must file a financial affidavit and settlement conference memorandum, substantially the form required by Administrative Order of the Chief Judge, with a copy to the opposing party, at least seven days before the settlement conference.
If the order declaring heirship is incomplete or erroneous, an amended proof of heirship shall be made as provided in this Rule and an amended order declaring heirship shall be entered.
An affidavit of heirship shall include the following and shall be in substantially the form which is required by Administrative Order No. 2002-2 of the Chief Judge: (1) The date and place of death of the decedent; (2) Whether the decedent left a surviving spouse. The affidavit should also address prior marriages ending in death or divorce and the children born to or adopted by the decedent from each marriage; (3) The names of all children, if any, born or adopted by the decedent. The affidavit shall specifically state that there are no other children, born or adopted. (4) The date of death and the descendants, born or adopted, if any, of any deceased child. The affidavit shall specifically state that there are no other descendants, born or adopted. (5) If there is no spouse or descendants, born or adopted, the parents, brothers and sisters and the descendants of any deceased brother or sister, born or adopted. The affidavit shall specifically state that there are no other brothers, sisters or the descendants of any deceased brother or sister, born or adopted. (6) The manner in which the affiant is related to the decedent. If the affiant is not related to the decedent, the affidavit shall adequately establish the basis of the affiant's knowledge of the decedent's heirship. (7) An assertion of any unknown heirs or addresses which shall specifically state what diligent efforts have been made to ascertain the same. (8) The concluding section shall trace the per stirpes relationship of each heir to the decedent; for example, "A, grandson of decedent, being a son of B, predeceased daughter of decedent," or, "A, nephew of decedent, being a son of B, predeceased sister of the decedent."
At the time of filing of an affidavit pursuant to Section 5-3 of the Probate Act, the representative shall submit to the Circuit Clerk a separate proposed Order Declaring Heirship which shall reflect the language contained in the concluding section of the affidavit.
- Document
- Affidavit of heirship
Must include
- •Proposed order
Prior to the commencement of mediation, all participants in the mediation shall sign the confidentiality agreement prescribed by these rules.
Any Intent to repudiate shall set forth the reasons for the requested repudiation
Unless mediation has sooner terminated, the mediator shall before the continued case management conference, file with the Circuit Clerk a report describing the progress of mediation in general terms.
After mediation, the mediator must file the required report stating the termination date and reason and any issues agreed upon, but not reasons the parties could not reach agreement.
Court's wording
After the conclusion of mediation, the mediator shall file with the Circuit Clerk a report, on a form provided by the Chief Judge, stating the date and reason for termination and specifying any issues on which agreement was reached. The report shall not specify reasons for the inability of the parties to reach agreement.
Any provisional order containing agreed terms on issues not required by this rule to be mediated shall also state whether, and to what extent, agreement upon such required issues is severable for purposes of trial court approval.
The mediator’s written report must state whether an agreement was reached, designate full, partial, or no agreement, and be signed by the mediator.
Court's wording
The mediator shall report to the Court in writing whether or not an agreement was reached by the parties. The report shall designate, "full agreement," "partial agreement," or "no agreement." The report shall be signed by the mediator and filed in the court file of the case under mediation within 14 days after the last day of mediation.
If a full agreement is reached, the report of the mediator shall so state and shall identify those individuals designated to complete and submit all documents necessary to the conclusion of the agreement.
If a partial agreement is reached, the report of the mediator shall state which claims have been resolved and which claims have not been resolved. The report shall also identify those individuals designated to complete and submit all documents necessary to the conclusion of those claims resolved by agreement.
If no agreement is reached, the mediator shall so report without comment or recommendations.
If an agreement is reached, it shall be reduced to writing and signed by the parties or their agents before termination of mediation. Each party shall receive a copy of such agreement.
Clerk-issued summonses, notices, and court-date orders must include the specified language directing participants to Rule 24 and the court’s website.
Court's wording
All summonses, notices, and court orders setting court dates issued by the Circuit Clerk’s Offices in the Second Judicial Circuit shall also be accompanied by the following specific language, “For more information on appearing remotely by phone or video, please refer to the Second Judicial Circuit Rule 24 – Rule on Attending Court Remotely by Video or Phone” found on the Second Judicial Circuit’s official website www.illinoissecondcircuit.info.”
When remote appearance is an option, clerk-issued summonses, notices, and court-date orders must include the listed courtroom, remote participation, and courthouse information.
Court's wording
All summonses, notices, and court orders setting court dates issued by the Circuit Clerk’s Offices in the Second Judicial Circuit when case participants have the option to appear remotely shall be accompanied by the following information: (1) the Courtroom to which the case has been assigned, (2) the Zoom Meeting ID for that assigned Courtroom, (3) the Zoom Meeting Password, (4) Instructions for Zoom Participation, (5) the Dial-in Telephone Number, (6) Instructions for Dial-In Participation, (7) Courthouse Address and Circuit Clerk’s Telephone Number.
Private-counsel summonses, notices, and court-date orders filed in the Second Judicial Circuit must include the specified language about contacting the Clerk’s Office or consulting Rule 24 and the court’s website.
Court's wording
All summonses, notices, and court orders setting court dates issued by private counsel and filed in cases in the Second Judicial Circuit shall be accompanied by the following specific language, “For information on appearing remotely by phone or video, please contact the Circuit Clerk’s Office or refer to the Second Judicial Circuit Rule 24 – Rule on Attending Court Remotely by Video or Phone” found on the Second Judicial Circuit’s official website www.illinoissecondcircuit.info.”
Filing & Service rules
Electronic Filing Rules
The Clerk may not file documents received by fax unless a Supreme Court Rule authorizes it.
The Clerk of the Court shall not file documents received by facsimile transmission unless otherwise authorized by Supreme Court Rule
Page 1 | Rule 6. Pleadings
The Clerk may not file documents received by facsimile transmission unless a Supreme Court Rule authorizes it.
The Clerk of the Court shall not file documents received by facsimile transmission unless otherwise authorized by Supreme Court Rule.
Page 6 | Rule 6(b) — Filing of Documents Received By Facsimile Transmission
Filing Timing and Cure Windows
Noncompliant summonses, notices, and court-date orders are subject to e-file rejection.
Summonses, notices, and court orders setting court dates that are not in compliance with this provision shall be subject to e-file rejection.
Page 1 | Rule 24. Attending Court Remotely by Phone or Video
The mediator must sign and file the mediation report within 14 days after the last mediation day and serve a copy on all parties.
The report shall be signed by the mediator and filed in the court file of the case under mediation within 14 days after the last day of mediation. A copy of said report shall be served by the mediator upon all parties.
Page 1 | Rule 23. Civil Mediation Program
Parties must file financial affidavits and pre-mediation questionnaires at least seven days before the expedited or initial conference, and the Clerk must file and seal the original questionnaires.
The parties shall also file financial affidavits and pre-mediation questionnaires with the clerk at least 7 days prior to the expedited or initial case management conference. The clerk shall file and seal the original pre-mediation questionnaires, copies of which shall later be sent to the appointed mediator.
Page 1 | Rule 21. Family Mediation Program
In matrimonial proceedings, the moving party must file the required affidavit at the pretrial conference, at least three days before a contested hearing, or with a petition for ex parte relief, and provide proof of service, unless the court orders otherwise.
The moving party shall file such affidavit at the time of any pretrial conference, or at least three (3) days before a contested hearing or upon filing a petition for ex parte relief, with proof of service pursuant to Supreme Court Rule 12 unless the court orders otherwise.
Page 1 | Rule 17. Affidavits in Matrimonial Cases
If the Clerk’s office is open, the complaint or petition seeking the specified ex parte relief must be filed there before application is made to a judge.
Every complaint or petition seeking ex parte issuance of a temporary restraining order, an order for preliminary injunction, an order for appointment of a receiver or an order of ne exeat republica shall be filed in the office of the Clerk of the Circuit Court, if that office is open, before application is made to a judge for the order.
Page 1 | Rule 9. Motions
In qualifying family cases, an expedited case management conference must be set within 14 days after filing a qualifying temporary-relief pleading, while the initial conference is set 90 to 110 days after filing and requires attendance by the parties and counsel.
Except for expedited case management conferences which shall be set within 14 days of the filing of any pleading for temporary relief concerning qualifying issues not subject to setting for hearing when filed as provided in Circuit Rule 21, an initial case management conference shall be set between 90 and 110 days after a case is filed at which the parties and counsel must attend.
Page 1 | Rule 19. Pre-Trial Conferences in Family Cases
A summary judgment motion may not be heard until at least ten days after service of its notice.
A motion for summary judgment shall not be heard sooner than ten days after service of the notice of motion pursuant to Supreme Court Rule 11.
Page 1 | Rule 9. Motions
Parties must select a mediator within seven days; if they cannot agree, each must submit three proposed mediators within the following seven days for the judge to select from.
The parties shall choose a mediator within seven (7) days. In the event that the parties are unable to agree upon a mediator within said time period, within seven (7) days thereafter, each party shall submit a list of three (3) proposed mediators to the judge presiding who shall assign a mediator from the lists submitted.
Page 1 | Rule 23. Civil Mediation Program
A written motion seeking permission to appear remotely must be filed at least 48 hours before the court date, excluding weekends and holidays.
Said written Motion shall be filed not less than 48 hours prior to the court date for which the permission is being requested, excluding weekends and holidays.
Page 1 | Rule 24. Attending Court Remotely by Phone or Video
Civil mediation must be completed within 60 days of assignment unless good cause is shown; either party may petition for more time if mediation is not completed by then.
Mediation shall be completed within 60 days of assignment, except for good cause shown. In the event that mediation is not complete within said 60 days, either party may petition the court for additional time.
Page 1 | Rule 23. Civil Mediation Program
Each party must file a financial affidavit and settlement conference memorandum and give the opposing party a copy at least seven days before the settlement conference; other pertinent materials may also be submitted by that deadline.
Each party must file a financial affidavit and settlement conference memorandum, substantially the form required by Administrative Order of the Chief Judge, with a copy to the opposing party, at least seven days before the settlement conference. Parties may submit a stipulation of facts, memorandum of law, expert reports, exhibits or any other pertinent material to the court, with a copy to the opposing party, at least seven days prior to the settlement conference.
Page 1 | Rule 19. Pre-Trial Conferences in Family Cases
In matrimonial proceedings, the responding party must file an affidavit in substantially the same form at the pretrial conference or at least three days before a contested hearing, with proof of service.
The party responding to any such petition shall file an affidavit in substantially the same form at the time of any pretrial conference or at least three (3) days before a contested hearing, with appropriate proof of service.
Page 1 | Rule 17. Affidavits in Matrimonial Cases
Unless the court orders otherwise, further pleading is due within 21 days after the decision and minute or docket entry, or within 21 days after filing a written order when one is required.
Unless otherwise ordered by the court, a party who is required to plead further following denial of a motion shall do so within 21 days following announcement of the decision of the court and entry of an appropriate minute or docket order. If the court requires a written order, then the party shall plead within 21 days after filing of the written order.
Page 1 | Rule 9. Motions
Discovery papers needed for an appeal that are not already in the record must be filed with the Clerk upon application to an order of the court.
When documentation of discovery not previously in the record is needed for appeal purposes, upon an application to an order of the court, the necessary discovery papers shall be filed with the Clerk of the Court.
Page 9 | Rule 12 — Discovery
File anticipated portions of discovery materials with the Clerk at the outset of trial or when filing the motion for which they are necessary.
If interrogatories, requests, answers, responses, or depositions are to be used at trial or are necessary to a motion, the portions to be used shall be filed with the Clerk of the Court at the outset of the trial or at the filing of the motion, insofar as their use reasonably can be anticipated.
Page 9 | Rule 12 — Discovery
When seeking relief concerning specified discovery materials, file the disputed portions with the Clerk contemporaneously with the motion.
If relief is sought concerning any deposition, interrogatory, request for production or inspection, request for admission, answer to interrogatory or response to request for admission, copies of the portion of the deposition, interrogatory, request, answer or response in dispute shall be filed with the Clerk of the Court contemporaneously with any motion.
Page 9 | Rule 12 — Discovery
The moving party must file the affidavit at the pretrial conference, at least three days before a contested hearing, or with a petition for ex parte relief, unless the court orders otherwise.
Time for Filing. The moving party shall file such affidavit at the time of any pretrial conference, or at least three (3) days before a contested hearing or upon filing a petition for ex parte relief, with proof of service pursuant to Supreme Court Rule 12 unless the court orders otherwise.
Page 12 | Rule 17 — Affidavits in Matrimonial Cases
The responding party must file the affidavit at the pretrial conference or at least three days before a contested hearing.
Response. The party responding to any such petition shall file an affidavit in substantially the same form at the time of any pretrial conference or at least three (3) days before a contested hearing, with appropriate proof of service.
Page 12 | Rule 17 — Affidavits in Matrimonial Cases
The parties must file financial affidavits and pre-mediation questionnaires with the clerk at least 7 days before the initial case management conference.
The parties shall also file financial affidavits and pre-mediation questionnaires with the clerk at least 7 days prior to the initial case management conference.
Page 17 | E. Prerequisites to Mediation; Disclosure of Impediments
Mediators must file a statistical report with the Trial Court Administrator at least quarterly.
All mediators shall file a statistical report on a prescribed form with the Trial Court Administrator at least quarterly.
Page 19 | J. Statistical Reporting
An intent to repudiate must be filed before the Continued Case Management Conference, or within 10 days if that conference is less than 10 days after mediation.
Unless either side files an intent to repudiate the agreement before the Continued Case Management Conference (or within 10 days, if the Continued Case Management Conference is less than 10 days after the mediation), the agreement shall be presented for approval at the Continued Case Management Conference.
Page 21 | Conclusion of Private Mediation
The mediator must file the signed report in the case file within 14 days after the last day of mediation.
The report shall be signed by the mediator and filed in the court file of the case under mediation within 14 days after the last day of mediation.
Page 25 | Rule 23 — Civil Mediation Program
Noncompliant summonses, notices, and court-date orders are subject to e-file rejection.
Summonses, notices, and court orders setting court dates that are not in compliance with this provision shall be subject to e-file rejection.
Page 29 | C. Which Documents Must Include Remote Appearance Information
A written motion requesting permission to appear remotely must be filed at least 48 hours before the court date, excluding weekends and holidays.
Said written Motion shall be filed not less than 48 hours prior to the court date for which the permission is being requested, excluding weekends and holidays.
Page 34 | G. Requests to Appear Remotely When Approval is Required
If a motion is not called for hearing within 90 days of filing—or within 30 days in a criminal case—the court may set it for hearing and may overrule or deny it because of the delay.
If any motion is not called for hearing within 90 days, and in criminal cases within 30 days, from the date of filing, the court may set the motion for hearing and, upon hearing, may enter an order overruling or denying the motion by reason of the delay.
Page 1 | Rule 9. Motions
Service and Proof of Service Rules
A copy of the appearance must be served on all other parties who have appeared, using the method prescribed for serving pleadings.
A copy thereof shall be served in the manner prescribed for service of copies of pleadings upon all other parties who have appeared.
Page 1 | Rule 5. Appearances and Default
After a motion is heard without prior notice, the attorney obtaining the order must serve written notice containing the specified case, judge, hearing, and order information, and file proof of service within two days.
If a motion is heard without prior notice under this rule, written notice of the hearing of the motion, showing the title and number of the action, the name of the judge who heard the motion, the date of hearing and the order of the court thereon, whether granted or denied, shall be served by the attorney obtaining the order upon all parties not theretofore found by the court to be in default for failure to plead. Proof of service thereof shall be filed with the Clerk within two days after hearing.
Page 1 | Rule 9. Motions
The mediator must serve a copy of the filed report on all parties.
The report shall be signed by the mediator and filed in the court file of the case under mediation within 14 days after the last day of mediation. A copy of said report shall be served by the mediator upon all parties.
Page 1 | Rule 23. Civil Mediation Program
The petitioner must prepare and serve the respondent with a case management conference notice substantially in the required form.
The petitioner shall prepare and serve upon respondent a notice, substantially in the form required by Administrative Order of the Chief Judge, of the date and time of the case management conference.
Page 1 | Rule 19. Pre-Trial Conferences in Family Cases
The moving party must give written hearing notice to appeared parties not in default and to parties whose time to appear has not expired.
Written notice of hearing of all motions shall be given to all parties who have appeared and have not theretofore been found by the court to be in default for failure to plead, and to all parties whose time to appear has not expired on the date of such notice, by the party seeking such hearing.
Page 1 | Rule 9. Motions
Personal service of a motion hearing notice must occur before 4:00 p.m. on the second court day before the hearing; mailed notice is governed by Supreme Court Rule 12(c).
If notice of hearing is given by personal service, the notice shall be delivered before 4:00 p.m. of the second court day preceding hearing on the motion. Notice given by mail is governed by Supreme Court Rule 12(c).
Page 1 | Rule 9. Motions
A copy of the written appearance must be served on all other parties who have appeared, using the method prescribed for service of pleading copies.
A copy thereof shall be served in the manner prescribed for service of copies of pleadings upon all other parties who have appeared.
Page 5 | Rule 5(a) — Written Appearances
When the stated approvals apply, the Clerk must be notified and notices designating the judge must be mailed to all parties.
A judge shall not hear a case in a county where he is not regularly sitting without approval of the Chief Judge, unless all parties in such case and the Resident Circuit Judge in such county have approved, the Clerk of the Court is notified and notices are mailed to all parties designating the judge hearing the case.
Page 5 | Rule 3(c) — Notice
The party seeking a hearing must give written notice to parties who have appeared and are not in default, and to parties whose time to appear has not expired.
Written notice of hearing of all motions shall be given to all parties who have appeared and have not theretofore been found by the court to be in default for failure to plead, and to all parties whose time to appear has not expired on the date of such notice, by the party seeking such hearing.
Page 7 | Rule 9(a) — Notice
Motion notice must be given using the manner and to the persons prescribed by Supreme Court Rule 11.
Notice shall be given in the manner and to the persons prescribed in Supreme Court Rule 11.
Page 7 | Rule 9(c) — Service of Notice
An oral or unsigned written agreement not included in the pleading served on an absent party may be introduced only with proof that the absent party was served under Supreme Court Rule 105.
An oral or unsigned written agreement which is not included in the pleading served upon an absent party shall be introduced only upon proof of service upon the absent party pursuant to Supreme Court Rule 105 relating to additional relief against parties in default.
Page 7 | Rule 7(e) — Settlement Agreements
A summary judgment motion may not be heard until at least ten days after service of its notice under Supreme Court Rule 11.
A motion for summary judgment shall not be heard sooner than ten days after service of the notice of motion pursuant to Supreme Court Rule 11.
Page 8 | Rule 9(e) — Summary Judgment
When a motion is heard without prior notice, the attorney obtaining the order must serve specified written hearing and order information on parties not in default and file proof of service within two days after the hearing.
If a motion is heard without prior notice under this rule, written notice of the hearing of the motion, showing the title and number of the action, the name of the judge who heard the motion, the date of hearing and the order of the court thereon, whether granted or denied, shall be served by the attorney obtaining the order upon all parties not theretofore found by the court to be in default for failure to plead. Proof of service thereof shall be filed with the Clerk within two days after hearing.
Page 8 | Rule 9(h) — Notice After Hearing
When hearing notice is personally served, it must be delivered before 4:00 p.m. on the second court day before the motion hearing.
If notice of hearing is given by personal service, the notice shall be delivered before 4:00 p.m. of the second court day preceding hearing on the motion.
Page 8 | Rule 9(d) — Time of Notice
Orders to show cause must be served personally, by regular mail to the respondent's last known address, or by another reasonable means.
As provided by 750 ILCS 5/505 (a-5), orders to show cause shall be served either 1) by personal service upon the respondent or 2) by regular mail addressed to the respondent's last known address as determined from records of the clerk of the court, the federal case registry of child support orders or by any other reasonable means.
Page 11 | Rule 16 — Orders to Show Cause
Objections to an order to show cause must be filed and served on the other party at least 48 hours before the hearing, unless the court orders otherwise.
Objections to the validity of an order to show cause shall be in writing and shall be filed and served upon the other party at least forty-eight (48) hours before the time of hearing, unless the court orders otherwise.
Page 11 | Rule 16 — Orders to Show Cause
The responding party must file the affidavit with appropriate proof of service.
Response. The party responding to any such petition shall file an affidavit in substantially the same form at the time of any pretrial conference or at least three (3) days before a contested hearing, with appropriate proof of service.
Page 12 | Rule 17 — Affidavits in Matrimonial Cases
The moving party must file proof of service pursuant to Supreme Court Rule 12 with the affidavit.
Time for Filing. The moving party shall file such affidavit at the time of any pretrial conference, or at least three (3) days before a contested hearing or upon filing a petition for ex parte relief, with proof of service pursuant to Supreme Court Rule 12 unless the court orders otherwise.
Page 12 | Rule 17 — Affidavits in Matrimonial Cases
An intent to repudiate must be sent to the other party’s attorney or, if unrepresented, to the party.
Any Intent to repudiate shall set forth the reasons for the requested repudiation and shall be sent to the other party's attorney (or to the party if the party is unrepresented).
Page 21 | Conclusion of Private Mediation
The mediator must transmit the prepared agreement to the parties and every attorney of record.
In the event an agreement is reached under the conditions of 1(a), 1(b), or 1(c), above, the agreement prepared by the mediator shall be transmitted to the parties and every attorney of record.
Page 21 | Conclusion of Private Mediation
The mediator must serve a copy of the report on all parties.
A copy of said report shall be served by the mediator upon all parties.
Page 26 | Rule 23 — Civil Mediation Program
The court directs how notice must be given for a motion made within a court day of trial.
Notice of motion made within a court day of trial shall be given as directed by the court.
Page 7 | Rule 9(a) — Notice
The timing and requirements for notice given by mail are governed by Supreme Court Rule 12(c).
Notice given by mail is governed by Supreme Court Rule 12(c).
Page 8 | Rule 9(d) — Time of Notice
Filing Fees and Waivers
One appearance fee is due for a single appearance covering multiple parties; separate appearances require separate fees.
If an attorney enters a single appearance for more than one party in a case, he shall pay a single appearance fee. If separate appearances are entered for several parties, by either the same or different counsel, separate appearance fees shall be paid.
Page 1 | Rule 5. Appearances and Default
The appearance fee is due when the party first appears and must accompany the written appearance.
The appearance fee shall be paid when a party first appears by counsel or in person, and shall accompany a written appearance.
Page 1 | Rule 5. Appearances and Default
The Clerk will not file a document or pleading until its required fee is paid or waived under Supreme Court Rule 298.
The Clerk shall refuse to file any document or pleading until the requisite filing fee has been paid or such fee has been waived under Supreme Court Rule 298.
Page 1 | Rule 8. Clerks of the Circuit Court
One appearance fee is due for one appearance covering multiple parties, while separate appearances require separate fees.
If an attorney enters a single appearance for more than one party in a case, he shall pay a single appearance fee. If separate appearances are entered for several parties, by either the same or different counsel, separate appearance fees shall be paid.
Page 6 | Rule 5(c) — Appearance Fees
The appearance fee is due when the party first appears, through counsel or in person, and must accompany the written appearance.
The appearance fee shall be paid when a party first appears by counsel or in person, and shall accompany a written appearance.
Page 6 | Rule 5(e) — Time of Payment
The Clerk will not file a document or pleading until the required fee is paid or waived under Supreme Court Rule 298.
The Clerk shall refuse to file any document or pleading until the requisite filing fee has been paid or such fee has been waived under Supreme Court Rule 298.
Page 7 | Rule 8(b) — Filing Fee
A person cited in the specified supplementary proceedings does not owe an appearance fee.
No appearance fee shall be required of a person cited in supplementary proceedings under the provisions of section 2-1402 of the Code of Civil Procedure, Illinois Revised Statutes chapter 110, section 2-1402 and Illinois Supreme Court Rule 277. , Illinois Revised Statutes chapter 110A, section 277.
Page 1 | Rule 5. Appearances and Default
Local counsel who files the required written appearance does not owe an appearance fee.
When an attorney appears as local counsel and files the required written appearance, no appearance fee shall be required.
Page 1 | Rule 5. Appearances and Default
A person cited in the specified supplementary proceedings is not required to pay an appearance fee.
No appearance fee shall be required of a person cited in supplementary proceedings under the provisions of Section 2-1402 of the Code of Civil Procedure, 735 ILCS 5/2-1402, and Supreme Court Rule 277.
Page 6 | Rule 5(d) — Supplementary Proceedings
Sealing & Redaction Procedures
The Clerk must file and seal the original pre-mediation questionnaires and later send copies to the appointed mediator.
The clerk shall file and seal the original pre-mediation questionnaires, copies of which shall later be sent to the appointed mediator.
Page 1 | Rule 21. Family Mediation Program
The clerk must file and seal the original pre-mediation questionnaires, then later send copies to the appointed mediator.
The clerk shall file and seal the original pre-mediation questionnaires, copies of which shall later be sent to the appointed mediator.
Page 17 | E. Prerequisites to Mediation; Disclosure of Impediments
A judicial mediator may electronically record portions of mediation reciting an agreement, but must seal and exclusively retain the recordings and may destroy them.
The judicial mediator may electronically record those portions of a mediation in which any agreement of the parties is recited, but shall seal, exclusively retain and may destroy them.
Page 22 | Confidentiality and Privilege
Adjournment & Extension Requirements
In small claims cases, the court must continue a case to an early date if either party is not ready, and may grant additional continuances only for good cause.
If either party is not ready for trial, the court shall continue the case to an early date. Additional continuances shall not be granted without good cause shown.
Page 10 | Rule 15 — Small Claims
Chambers Communication Rules
The Edwards County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Edwards County Circuit Clerk Phone: 618-445-2016 50 East Main Street, Albion, IL 62806
Page 27 | Rule 24.B. How to Appear Remotely
The Crawford County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Crawford County Circuit Clerk Phone: 618-544-3512 1 Court Street, Robinson, IL 62454
Page 27 | Rule 24.B. How to Appear Remotely
The Franklin County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Franklin County Circuit Clerk Phone: 618-435-9800 100 Public Square, Benton, IL 62812
Page 28 | Rule 24.B. How to Appear Remotely
The Wayne County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Wayne County Circuit Clerk Phone: 618-842-7684 307 East Main Street, Fairfield, IL 62837
Page 28 | Rule 24.B. How to Appear Remotely
The Lawrence County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Lawrence County Circuit Clerk Phone: 618-943-2815 1100 State Street, Lawrenceville, IL 62439
Page 28 | Rule 24.B. How to Appear Remotely
The Wabash County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Wabash County Circuit Clerk Phone: 618-262-5362 401 North Market Street, Mt. Carmel, IL 62863
Page 28 | Rule 24.B. How to Appear Remotely
The Gallatin County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Gallatin County Circuit Clerk Phone: 618-269-3140 484 Lincoln Blvd. E, Shawneetown, IL 62984
Page 28 | Rule 24.B. How to Appear Remotely
The Richland County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Richland County Circuit Clerk Phone: 618-392-2151 103 West Main Street, Olney, IL 62450
Page 28 | Rule 24.B. How to Appear Remotely
The Hardin County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Hardin County Circuit Clerk Phone: 618-287-2200 102 Market Street, Elizabethtown, IL 62931
Page 28 | Rule 24.B. How to Appear Remotely
The Jefferson County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Jefferson County Circuit Clerk Phone: 618-244-8008 100 South 10th Street, Mt. Vernon, IL 62864
Page 28 | Rule 24.B. How to Appear Remotely
The Hamilton County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
Hamilton County Circuit Clerk Phone: 618-643-3224 100 South Jackson Street, McLeansboro, IL 62859
Page 28 | Rule 24.B. How to Appear Remotely
The White County Circuit Clerk may be contacted by phone for remote login credentials or phone dial-in information.
White County Circuit Clerk Phone: 618-382-2321 301 East Main Street, Carmi, IL 62821
Page 28 | Rule 24.B. How to Appear Remotely