23rd Judicial Circuit Court, DeKalb County, Illinois Chambers Communication Rules

CRITICAL

Filed original court files and documents may not be removed from the courthouse without advance permission from the Clerk of the Circuit Court.

Original court files and documents that have been filed with the Clerk of Court shall not be removed from the courthouse without the advance permission of the Clerk of the Circuit Court.

CRITICAL

Before the remote status hearing concludes, the parties must advise the court which counsel or SRL will draft the proposed order.

Prior to the conclusion of the remote status hearing, the parties shall advise the court, which counsel/SRL will draft the proposed order ("Drafter").

CRITICAL

If a case set for trial or pretrial is proved up before its scheduled date, the petitioner or petitioner’s attorney must promptly notify the trial judge.

F. If a case set for trial or pretrial is proved-up prior to the date set, Petitioner, or Petitioner's attorney, shall promptly notify the trial judge.

CRITICAL

Attorneys may not enter the secured hallways behind courtrooms 100, 210, and 220 without a judge’s express invitation.

I. /\llorncys· admittance to the secured hallways behind courtrooms 100,210 and 220 is restricted and no attorney shall enter these hallways without express invitation from a judge.

CRITICAL

Contact

Email to chambers

Email the final proposed order to the assigned judge as soon as practicable and no later than 4:30 p.m. on the status-hearing day.

The final proposed order shall be emailed to the assigned judge as soon as practicable but no later than 4:30 p.m. the day of the status hearing at the following email addresses: 1) rmatekaitis@dekalbcounty.org 2) jpedersen@dekalbcounty.org

CRITICALCivil cases

If a case set for trial or pretrial is proved-up before its scheduled date, the petitioner or the petitioner’s attorney must promptly notify the trial judge.

F. If a case set for trial or pretrial is proved-up prior to the date set, Petitioner, or Petitioner’s attorney, shall promptly notify the trial judge.

CRITICAL

For judges whose chambers are accessible from a public hallway, attorneys may not knock on the chamber door to speak with the judge without prior express invitation.

For those judges whose chambers arc accessible from a public hallway, attorneys shall not scck to speak with the judge by knocking on the chamber door without prior express invitation from the judge.

CRITICAL

The mediator must immediately notify the judge in writing if mediation is suspended or terminated or if a party fails to comply with the paragraph.

The mediator shall immediately advise the judge in writing if he/she suspends or terminates mediation or in the event that either or both parties fail to comply with the terms of this paragraph.

CRITICAL

Contact

Phone

The party who filed a motion is responsible for calling to arrange its hearing or setting.

The burden of calling for hearing/setting any motion previously filed is on the party making the motion.

CRITICAL

Subscribers and other participants must notify the other parties, Clerk, and e-filing vendor of specified contact or firm changes by the stated deadline.

All subscribers and other participants must immediately, but not later than ten (10) business days prior to when such a change takes effect, notify other parties, the Clerk and the e-filing vendor of any change of firm name, delivery address, fax number or e-mail address

CRITICAL

After filing a motion, petition, or other pleading and before sending its notice, counsel or an SRL must ensure the Circuit Court Clerk has confirmed acceptance of the selected hearing date and time.

Upon the filing of any motion, petition or other pleading, and before sending notice of any motion, petition or any other pleading, including any notice of hearing, counsel or SRL shall ensure that they have received confirmation that the date and time that they have selected for any notice of motion, petition or other pleading has been accepted by the Circuit Court Clerk.

CRITICAL

Filed original court files and documents may not be removed from the courthouse without advance permission from the Clerk of the Circuit Court.

Original court files and documents that have been filed with the Clerk of Court shall not be removed from the courthouse without the advance permission of the Clerk of the Circuit Court.

CRITICAL

Subscribers and other participants must promptly notify other parties, the Clerk, and the e-filing vendor of specified contact changes, and no later than ten business days before the change takes effect.

All subscribers and other participants must immediately, but not later than ten (10) business days prior to when such a change takes effect, notify other parties, the Clerk and the e-filing vendor of any change of firm name, delivery address, fax number or e- mail address.

CRITICAL

Contact

Email to clerk

The Court Administrator must email the designated deputy clerk and Chief Bailiff when a wedding is ready to be scheduled.

The Court Administrator shall email Mary Kay Elliot or another Deputy Clerk as designated by the Circuit Clerk and the Chief Bailiff that a wedding(s) is ready to be scheduled.

WARNINGCivil cases

The party who filed a motion is responsible for calling it for hearing or setting it.

The burden of calling for hearing/setting any motion previously filed is on the party making the motion.

WARNING

Court dates must be obtained by or as directed by the assigned judge or a judge sitting in that judge’s stead.

All court dates shall be obtained by or as directed by the assigned judge, or by any judge sitting in his stead

WARNING

Weddings must be scheduled through the Court Administrator.

Weddings shall only be scheduled with the Court Administrator.

WARNINGCourt notice

Phone

815-895-7160

Weddings are scheduled through the Judicial Administrator at the listed phone number.

Weddings are performed at 1:00 pm Monday through Thursday and are scheduled through the Judicial Administrator at 815-895-7160

WARNING

Telephonic status calls shall be used as much as possible for the foreseeable future. Counsel shall coordinate with the court administrator as to dates and times

Telephonic status calls shall be used as much as possible for the foreseeable future. Counsel shall coordinate with the court administrator as to dates and times

WARNING

Contact the Court Disability Coordinator by telephone or email to arrange hearing, visual, or other assistance.

Hearing, Visual and other assistance may be arranged. Contact the Court Disability Coordinator at (telephone number) or (email address)

WARNING

Court files and filed documents may not be removed from the courthouse without advance permission from the Clerk of the Circuit Court.

Original court files and documents that have been filed with the Clerk of Court shall not be removed from the courthouse without the advance permission of the Clerk of the Circuit Court.

WARNING

Contact

Email

Parties should email the fully executed proposed settlement documents to the Court Administrator at the stated address for the judge's review and discretionary entry.

Parties should email their fully executed proposed settlement documents to include the Judgment, Marital Settlement Agreement, Allocation Judgment and Parenting Plan and Certificates of Completion of Parenting Classes (if applicable) and a copy of the Certificate of Dissolution (half/sheet) to the Court Administrator at dakerlow@dekalbcounty.org for the respective Judge's review and discretionary entry.

WARNINGCourt notice

Phone

815-895-7131 or 815-895-7138

Matters not listed on the call must be addressed through the respective Clerk’s office.

Any matter not listed on the call must be addressed through the respective Clerk’s office – 815-895-7131 or 815-895-7138

WARNING

Approved Evaluators must inform the Presiding Judge of any change in licensure or formal discipline.

An approved Evaluator has the affirmative duty to inform the Presiding Judge of each county of any change in their licensure or any formal discipline.

WARNING

Subscribers and other participants must notify the other parties, Clerk, and e-filing vendor of specified contact changes immediately and no later than ten business days before the change takes effect.

All subscribers and other participants must immediately, but not later than ten (10) business days prior to when such a change takes effect, notify other parties, the Clerk and the e-filing vendor of any change of firm name, delivery address, fax number or e- mail address.

WARNING

When an applicant must appear personally, the Clerk must provide the appearance time and place when the application is filed.

If an applicant must personally appear to present the application and any supporting evidence to the Court, the Clerk shall inform the applicant of the time and place of the appearance when the applicant files the application.

WARNINGCourt notice

Phone

815-895-7160

DO NOT ATTEMPT DIRECT CONTACT WITH JUDGES – Communication should be routed through the Judicial Administrator at 815-895-7160

DO NOT ATTEMPT DIRECT CONTACT WITH JUDGES – Communication should be routed through the Judicial Administrator at 815-895-7160

WARNING

Send a copy of the completed accommodation request form to the Court Disability Coordinator by mail or email.

Please send a copy of the completed form by mail to: ## Court Disability Coordinator _____ _____ _____ Or by e-mail to: _____

WARNING

Contact

Email

Accommodation requests should be directed to the CDC, but other court personnel may receive and grant or relay them; written requests received by non-CDC personnel must be relayed to the CDC.

While the request should be directed to the CDC, any court personnel (i.e., clerks, deputies, judges, staff, etc.) can receive a request and can either grant the request or convey the request in any format to the CDC. If the request is made in writing to court personnel who are not the CDC, the court personnel receiving the request shall mail, e-mail, hand deliver, or otherwise relay the request to the CDC.

WARNING

If a case set for trial or pretrial is proved up before its scheduled date, the Petitioner or the Petitioner's attorney must promptly notify the trial judge.

If a case set for trial or pretrial is proved-up prior to the date set, Petitioner, or Petitioner's attorney, shall promptly notify the trial judge.

WARNING

Requests for accommodations or related services must be made to the Court Disability Coordinator.

If you require accommodations, auxiliary aids, or other services in order to participate in Circuit Court activities, please make your request to the Court Disability Coordinator.

WARNING

Law enforcement officers should notify court security before apprehending defendants or individuals at or in the courthouse.

Loca l. State, and Federa l law e nfo rce ment o rti ce rs s ho uld notify co urt securit y before appre hending defenda nts or indi vi dua ls at or in the courthouse.

INFO

If dissatisfied with the CDC's response, the grievant may appeal after receiving it to the judicial official designated for the relevant court.

If the response by the CDC does not resolve the issue to the satisfaction of the person submitting the grievance, the person may file an appeal after receiving the CDC's response to the grievance decision to: • the Chief Judge of the relevant Circuit for decisions arising out of the Circuit Courts, • the Presiding Justice of the relevant Appellate District for decisions arising out of the Appellate Court, or • the Chief Justice for decisions arising out of the Supreme Court.

INFO

Accommodation requests may be made by any means, and requesters are encouraged to contact the Court Disability Coordinator for a faster response.

Requests may be made by any means (for example, in writing or verbally). For faster responses, you are encouraged to make your request to t he Court Disability Coordinator.

INFO

Contact

Email

A grievance may be made to the CDC or a designee in any form, including by email or automated submission.

The grievance may be in any form, including written, verbal, or other means (including by e-mail or automated submission process) and made to the CDC or a designee.

INFO

Contact

Email

An appeal may be made in any form, including by email or automated submission.

The appeal may be in any form, including written, verbal, or other means (including by e-mail or automated submission process).

INFO

Contact

Phone to clerk

Phone

630-553-4183

For information and assistance with remote proceedings, contact the Kendall County Circuit Clerk at 630-553-4183.

D. Where to find information and assistance for remote proceedings 2. Kendall County Circuit Clerk: 630-553-4183

INFO

Contact

Phone to clerk

Phone

815-895-7131 or 815-895-7138

For information and assistance with remote proceedings, contact the DeKalb County Circuit Clerk at either listed phone number.

D. Where to find information and assistance for remote proceedings 1. DeKalb County Circuit Clerk: 815-895-7131 or 815-895-7138

INFO

A request may be submitted to any court personnel; submission to the Court Disability Coordinator is encouraged.

You may submit this request to any court personnel. We encourage submissions to the Court Disability Coordinator:

INFO

Contact

Phone to clerk

Phone

815-895-7131 or 815-895-7138

For information and assistance with remote proceedings, contact the DeKalb County Circuit Clerk by phone.

4. Where to find information and assistance for remote proceedings A. DeKalb County Circuit Clerk: 815-895-7131 or 815-895-7138

INFOCriminal cases

Contact

Phone to clerk

Individuals electing to participate may contact the Circuit Clerk's Office by phone for program procedures and scheduling.

Those individuals electing to participate in the DeKalb County Traffic Resolution Pilot Program may contact the DeKalb County Circuit Clerk's Office for procedures and scheduling at 8 i '.S-8()5_ 71.18.

INFO

A person with a disability need not make a formal or explicit request to receive an accommodation.

Moreover, the request may be explicit or implied; a person with a disability does not need to make a formal request to receive an accommodation (e.g., a person with low vision can ask for and receive help completing a form from a clerk without explicitly requesting an accommodation related to the person's disability).

INFO

Contact

Phone to clerk

Phone

630-553-4183

For information and assistance with remote proceedings, contact the Kendall County Circuit Clerk by phone.

4. Where to find information and assistance for remote proceedings B. Kendall County Circuit Clerk: 630-553-4183

INFO

Contact

Phone

Phone

815-895-7160

The Court Disability Coordinator can be contacted by phone regarding accommodation assistance.

Contact the Court Disability Coordinator at # 815-895-7160

INFO

Contact

Email

The Court Disability Coordinator can also be contacted by email regarding accommodation assistance.

OR: judicialadmin@dekalbcounty.org

INFO

Contact

Email

Accommodation requests may be emailed to the disability coordinator for the relevant county.

IT IS ORDERED that Paragraph V of the Policy on Access is amended to provide that Requests for Accommodation may be emailed to the Court Disability Coordinator for the respective county at the email address below the CDC's contact information; and

INFO

Contact

Email

An accommodation request may be made in any form, including by email or automated submission, and may request only information needed to establish the connection to the disability-related need.

The request may be in any form, including written, verbal, or other means (including by email or automated submission process), and may only require the information necessary to establish that a reasonable accommodation is related to the need of the person with the disability.

INFO

A request may be submitted to any court personnel, and submission to the Court Disability Coordinator is encouraged.

You may submit this request to any court personnel. We encourage submissions to the Court Disability Coordinator:

INFO

Contact

Email

Accommodation requests may be emailed to the Court Disability Coordinator for the respective county.

Requests for Accommodation may be emailed to the Court Disability Coordinator for the respective county at the email address below the CDC's contact information;

INFOCriminal cases

Phone

815-895-7333

Individuals participating in the Traffic Resolution Pilot Program may call the Circuit Clerk's Office for procedures and scheduling.

Those individuals electing to participate in the DeKalb County Traffic Resolution Pilot Program may contact the DeKalb County Circuit Clerk's Office for procedures and scheduling at 815-895-7333.