23rd Judicial Circuit Court, DeKalb County, Illinois Electronic Filing Rules

WARNING

Self-represented litigants may e-file through an internet vendor using an individual transactional agreement and credit card payment, and the vendor assigns login credentials.

Self-represented litigants may utilize e-filing through a vendor on the internet by means of individual transactional agreements and credit card payment. Self-represented litigants will be assigned a user name and password by the Vendor.

WARNING

Courts should assess accessibility of remote court activities, including considering exemptions from mandatory e-filing when a disability prevents a person from filing electronically.

Courts should routinely check that their remotely offered court activities are accessible, including meeting website accessibility standards such as the Website Content Accessibility Guidelines (WCAG) and the Section 508 standards, which the federal government uses for its own websites, providing support to people with disabilities who are accessing remote court programs, or granting exemptions to mandatory remote programs (for example, exempting people with disabilities from mandatory e-filing requirements when their disability prevents them from e-filing).

WARNING

Applies to

Motion and notice of motion

The motion and notice of motion seeking permission to file covered physical items may be filed electronically.

The Motion and Notice of Motion for permission to file any of these physical items may be done electronically.

WARNING

Electronic filing is encouraged for designated case types, while conventional filings remain accepted unless a Supreme Court Rule requires otherwise.

The Circuit Court hereby encourages electronic filing in each of the designated case types although conventional filings in these case types will continue to be accepted unless otherwise mandated by Supreme Court Rule.

WARNING

A subscriber may be required to re-file a document to satisfy filing requirements.

subscriber may be required to re-file the document to meet necessary filing requirements.

WARNING

Notice-of-appeal and post-judgment enforcement proceeding documents may be electronically filed and served in accordance with Supreme Court Rules.

Any notice of appeal and post judgment enforcement proceeding documents may be e-filed and served in accordance with Supreme Court Rules.

WARNING

Applies to

Electronically filed document

Without a facsimile or typographical signature, an electronically filed document using a user’s identification and password is deemed personally signed by that user.

In the absence of a facsimile or typographical signature, any document electronically filed with a user’s identification and password is deemed to have been personally signed by the holder of the user identification and password.

WARNING

Applies to

Electronically filed document

An electronically filed document using verified user authentication is deemed signed by the holder of that authentication.

Any document filed electronically, including all pleadings, motions, documents, etc., using a verified user authentication shall be deemed to have been signed by the holder of the user authentication.

WARNING

Applies to

Conventionally filed document

The Clerk must scan conventionally filed documents into the electronic file.

In those circumstances, the Clerk shall scan conventionally filed documents into the electronic file.

WARNING

Links in electronic documents are for convenience only, and linked external material is not part of the filing or basic record.

Electronic documents containing links to material either within the filed document or external to the filed document are for convenience purposes only. The external material behind the link is not considered part of the filing or the basic record.

WARNING

Other Justice Community Users must be registered once the Clerk confirms their authorization.

All other Justice Community Users shall be registered upon confirmation of authorization by the Clerk.

INFO

Applies to

Pleading or other document

Individuals may appear at the courthouse to file a pleading or other document.

The court will be open for individuals who appear at the courthouse to pay a fine, file a pleading or other document, and who are otherwise seeking to engage in court related business.

INFO

The Clerk must accept and approve electronic filings submitted through a vendor or the Clerk's computer workstation.

The Clerk shall accept and approve filings electronically through a vendor or through the Clerk's computer workstation.

INFO

Applies to

Documents containing signatures

Documents containing signatures of persons or third parties may be filed electronically.

Documents containing signatures of one or more persons or third parties may be filed electronically

INFO

Self-represented litigants may e-file through an internet vendor under an individual transactional agreement using credit card payment, and the vendor assigns their username and password.

Self-represented litigants may utilize e-filing through a vendor on the internet by means of individual transactional agreements and credit card payment. Self- represented litigants will be assigned a user name and password by the Vendor.

INFO

Applies to

Notice of appeal and post judgment enforcement proceeding documents

Notices of appeal and post-judgment enforcement proceeding documents may be e-filed in accordance with Supreme Court Rules.

Any notice of appeal and post judgment enforcement proceeding documents may be e-filed and served in accordance with Supreme Court Rules.

INFO

Applies to

Document or pleading

The Clerk must allow conventional paper filing of valid pleadings, and the e-filing program must not prevent it; conventionally filed documents must be scanned into the electronic file.

The Clerk shall allow the filing of a document or pleading using the conventional manner of filing. At no time shall the e-filing program prevent or exclude the ability to file any valid pleading with the Clerk. In those circumstances, the Clerk shall scan conventionally filed documents into the electronic file.

INFO

Filing of individual documents within a civil or criminal case should be accepted in a single electronic filing transaction.

Filing of individual documents within a civil or criminal case should be accepted in a single electronic filing transaction.

INFO

Applies to

Citations

A law enforcement agency may transmit multiple electronically filed citations to the circuit clerk in a single transaction.

Multiple citations being electronically filed may be transmitted to the circuit clerk as a single transaction directly from the law enforcement agency.

INFO

Paper-only documents may be scanned and converted to PDF for electronic filing.

Documents only available in paper format may be scanned and converted to PDF for electronic filing.

INFO

During normal business hours, the Clerk must provide attorneys and parties in e-file cases free access to an e-file workstation.

Without charge during normal business hours, the Clerk shall provide attorneys and parties in e-file cases access to an e-file computer workstation.

INFO

Applies to

Paper

Papers may be filed in person, by U.S. mail, by courier, or electronically, subject to these Rules.

Any paper to be filed in any cause or proceeding may be filed in person, by United States mail, by courier, or electronically as provided in these Rules.

INFO

Applies to

Multiple citations

A law enforcement agency may transmit multiple citations electronically to the circuit clerk in one transaction.

Multiple citations being electronically filed may be transmitted to the circuit clerk as a single transaction directly from the law enforcement agency.

INFO

Paper documents may be filed in person, by mail, by courier, or electronically.

Any paper document to be filed in any cause or proceeding may be filed in person, by United States mail, by courier, or electronically as provided in these Rules.

INFO

Applies to

Paper document

Paper documents may be filed in person, by U.S. mail, by courier, or electronically as provided in the Rules.

Any paper document to be filed in any cause or proceeding may be filed in person, by United States mail, by courier, or electronically as provided in these Rules.

INFO

Applies to

Agreed order

Agreed Orders may be e-filed with the Circuit Clerk.

Agreed Orders may be e-filed with the Circuit Clerk as follows:

INFO

Physical items that can be represented by a photograph may be imaged and filed electronically.

Physical items for which a photograph may be substituted may be electronically imaged and e-filed.

INFO

Electronic filing is encouraged in designated case types, but conventional filings remain accepted unless a Supreme Court Rule requires otherwise.

The Circuit Court hereby encourages electronic filing in each of the designated case types although conventional filings in these case types will continue to be accepted unless otherwise mandated by Supreme Court Rule.

INFO

Applies to

Agreed order

Each county may adopt orders permitting agreed orders to be submitted by email, subject to applicable law and the referenced Supreme Court order.

The courts of each county may adopt temporary or standing orders regarding the submission of agreed orders via email or for allowing telephonic or video appearances for such cases as permitted by law. and consistent with the order of the Supreme Court of Illinois entered on March 17, 2020.

INFO

Applies to

Motion and notice of motion for permission to file physical items

A motion and notice of motion seeking permission to file the specified physical items may be filed electronically.

The Motion and Notice of Motion for permission to file any of these physical items may be done electronically.

INFO

Applies to

Citation

Multiple citations may be transmitted electronically to the circuit clerk in one transaction directly from the law enforcement agency.

Multiple citations being electronically filed may be transmitted to the circuit clerk as a single transaction directly from the law enforcement agency.

INFO

Filing of individual documents within a civil or criminal case should be accepted in a single electronic filing transaction.

Filing of individual documents within a civil or criminal case should be accepted in a single electronic filing transaction.

INFO

Papers may be filed in person, by mail, by courier, or electronically as provided in the Rules.

Any paper to be filed in any cause or proceeding may be filed in person, by United States mail, by courier, or electronically as provided in these Rules.

INFO

Applies to

Electronically filed document

A document with a facsimile or typographical signature may be electronically filed and is deemed signed in person by the identified individual.

Documents containing facsimile or typographical signatures may be filed electronically and shall be deemed to have been signed in person by the individual identified.

INFO

Applies to

Motion and notice of motion for permission to file physical items

A motion and notice of motion seeking permission to file these physical items may be filed electronically.

The Motion and Notice of Motion for permission to file any of these physical items may be done electronically.

INFO

Applies to

Electronic document

When the Clerk must endorse a document, the Clerk’s typed name is deemed to be the Clerk’s signature on an electronic document.

Where a Clerk is required to endorse a document, the typed name of the Clerk shall be deemed to be the Clerk’s signature on an electronic document.

INFO

Self-represented litigants may e-file online through a vendor using an individual transactional agreement and credit card payment, and the vendor assigns their username and password.

Self-represented litigants may utilize e-filing through a vendor on the internet by means of individual transactional agreements and credit card payment. Self- represented litigants will be assigned a user name and password by the Vendor.

INFO

The Court encourages electronic filing in designated case types; the quoted text also begins to recognize conventional filing.

The Circuit Court hereby encourages electronic filing in each of the designated case types although conventional filings in these case

INFO

Applies to

Physical items substituted by photograph

Physical items that can be represented by a photograph may be electronically imaged and e-filed.

Physical items for which a photograph may be substituted may be electronically imaged and e-filed.