18th Judicial Circuit Court, DuPage County Filing Timing and Cure Windows

E-filed pleadings received before midnight on open court days deemed filed that day; filed on closed days deemed next business day.

Source text: Pleadings received by the clerk before midnight on a day the courthouse is open shall be deemed filed that day. If filed on a day the courthouse is not open for business, the document will be deemed filed the next business day.

Court may order electronic filings that failed due to transmission errors, vendor failures, clerk rejection, technical issues, or service list errors to be filed effective as of the first attempt date upon satisfactory proof.

Source text: If the electronic filing is not filed with the Clerk because of (1) an error in the transmission of the document to the vendor which was unknown to the sending party or (2) a failure to process the electronic filing when received by the Vendor or (3) rejection by the Circuit Court Clerk or (4) other technical problems experienced by the filer or (5) the party was erroneously excluded from the service list, the Court may upon satisfactory proof enter an order permitting the document to be subsequently filed effective as of the date filing was first attempted.

State’s Attorney must submit intercepted communication info and recordings within 7 days after eavesdropping authorization expires.

Source text: Within seven (7) days following the expiration time period stated in the order of authorization, the State’s Attorney shall advise the Court as to the names of the persons whose communications were intercepted; produce any recordings made; and advise the Court of any other information the Court shall require.

Judges shall render decisions within 60 days of a matter being taken under advisement.

Source text: All judges are encouraged to render their decisions promptly when matters are ready for decision, and except as hereinafter provided, no judge of this Circuit shall keep a matter under advisement or fail to render a decision in a matter submitted to that judge for a period of time greater than sixty (60) days from the date such matter is taken under advisement.

Clerk must assign remand status date within 30 days of reviewing court mandate being filed.

Source text: When a reviewing court remands a case for further proceedings, and the mandate has been filed in the Circuit Court, the Circuit Court Clerk shall assign the case a remand status date within thirty (30) days of the mandate being filed. The case shall be set in the courtroom from which the case was appealed.

Clerk sets turnover date (≥21 days from summons return date) when issuing Wage Deduction Summons, unless creditor requests no turnover date.

Source text: At the time of the issuance of a Wage Deduction Summons the Circuit Court Clerk shall set a turnover date on the calendar of the assigned judge, unless the judgment creditor or the judgment creditor’s attorney specifically requests that no “turnover date” be set. The “turnover date” shall be at least twenty-one (21) days from the return date of the summons.

Clerk assigns exemption hearing date to coincide with turnover date, or ≥21 days from summons return date if no turnover date set.

Source text: Upon the filing of a Notice of Motion for a Wage Deduction Exemption Hearing by the judgment debtor, the Circuit Clerk shall assign a hearing date to coincide with the turnover date previously set. In the event no turnover date has been set, the Circuit Clerk shall assign a hearing date not less than twenty-one (21) days from the return date of the summons.

Documents not complying with format requirements may be rejected.

Source text: Documents not complying with the format specified by the applicable statute, local rule, or standards may be rejected.

E-filed documents are deemed filed on the transmission day if the courthouse is open, otherwise the next business day; transmission date/time governs the electronic file mark.

Source text: The transmission date and time of transfer shall govern the electronic file mark. Any document filed electronically shall be deemed filed that day. If filed on a day the courthouse is not open for business, the document will be deemed filed the next business day.

E-filed documents are deemed filed upon clerk review, acceptance, and electronic filing stamp.

Source text: Any document filed electronically shall be considered as filed with the Clerk of the Circuit Court upon review and acceptance, and the transmission has been completed with the Clerk’s electronic filing stamp.

Vendors issue confirmation of e-filing submission; email notice if rejected, re-filing may be required.

Source text: Upon receipt by the Vendor, and submission of an electronic document to the Clerk, the Vendor shall issue a confirmation to the Subscriber. The confirmation shall indicate the time and date of receipt and serve as proof that the document has been submitted to the Clerk. A Subscriber will receive email notification from the Vendor if a document is not accepted by the Clerk’s office. In that event, the Subscriber may be required to re-file the document to meet necessary filing requirements.

Accepted e-filed documents receive an electronic file stamp with court ID, filing date/time, and 'FILED' text; stamp is required for official filing.

Source text: Each document reviewed and accepted for filing by the Clerk of Court shall receive an electronic file stamp. The stamp shall be endorsed in the name of the Circuit Clerk by the deputy clerk accepting the filing, and shall include the identification of the court, the official time and date of filing and contain the word “FILED.” This file stamp shall be merged with the electronic document and shall be visible when the document is printed and viewed on-line. Electronic documents are not officially filed without the electronic filing stamp. Filings so endorsed shall have the same force and effect as documents time stamped in the conventional manner.

Court may order e-filing effective as of first attempt date if filing fails due to transmission error, vendor failure, clerk rejection, or technical issues.

Source text: If the electronic filing is not filed with the Clerk because of (1) an error in the transmission of the document to the vendor which was unknown to the sending party or (2) a failure to process the electronic filing when received by the Vendor or (3) rejection by the Circuit Court Clerk or (4) other technical problems experienced by the filer or (5) the party was erroneously excluded from the service list, the Court may upon satisfactory proof enter an order permitting the document to be subsequently filed effective as of the date filing was first attempted.

Case or claim dispositive motions must be filed no later than 63 days before trial, except with prior leave and good cause.

Source text: All case or claim dispositive motions, other than motions arising during the course of trial, shall be filed no later than sixty-three (63) days before the scheduled trial date, except by prior leave of court and for good cause shown.

Except for emergency motions or personal service under Rule 11(c)(1), motion hearings must be at least 5 court days after service; personal service by 4pm requires at least 2nd court day after service.

Source text: Except for emergency motions or notice by personal service as defined by Supreme Court Rule 11(c)(1), hearing on a motion shall proceed not less than five (5) court days after the effective date of service as defined by Supreme Court Rule 12(c). If notice of motion is by personal service delivered by 4:00 p.m., hearing on the motion shall proceed not less than the second court day following personal service.

Summary judgment motions may not be heard until 10 days after service of the notice of motion per Supreme Court Rule 11.

Source text: A motion for summary judgment shall not be heard until ten (10) days after service of the notice of motion in compliance with Supreme Court Rule 11.

Motions not called for hearing within 60 days of filing may be stricken without notice.

Source text: Any motion not called for hearing within sixty (60) days of filing may be stricken upon motion, or by the Court without any notice to any party.

Proof of service for ex parte/emergency order must be filed with the Clerk within 2 days of hearing.

Source text: The party presenting the motion shall file with the Clerk of the Court, within two (2) days of hearing, proof of service of a copy of the order entered granting or denying relief.

Employers filing motion to vacate conditional judgment must file answer concurrently with motion.

Source text: When an employer seeks to vacate a conditional judgment, the employer shall file an answer at the time the employer files the employer’s motion to vacate, and must send Notice of Motion, together with the employer’s answer and motion to vacate the conditional judgment, to the judgment creditor or attorney for the judgment creditor and the judgment debtor.

Hearings on civil surety authorization petitions must be set no earlier than 15 days after petition filing.

Source text: Upon the filing of the petition, the Court, upon motion, will set the petition for hearing at a specified time not earlier than fifteen (15) days after the date of filing.

Receivers must file an inventory of estate property within 30 days of appointment unless court orders otherwise.

Source text: Unless the Court orders otherwise, a receiver shall, as soon as practicable after appointment, but in any event no later than thirty (30) days thereafter, file an inventory of all property – real, personal or mixed – of the estate, designating the property of which the receiver has taken possession or control.

Receivers must file list of known estate liabilities with inventory unless court orders otherwise.

Source text: Unless the Court orders otherwise, the receiver shall file with the inventory required by Rule 11.03(a) a list of the then known liabilities of the estate.

Receivers must file first report with inventory, annual reports thereafter, and final report upon receivership termination.

Source text: The receiver shall file a first report at the time of filing the inventory, and additional reports annually thereafter. Special reports may be ordered by the Court and a final report shall be filed upon the termination of the receivership.

Surety authorization renewal petitions must be filed between April 1 and 15 preceding expiration.

Source text: A petition for renewal of authorization shall be filed between the first and fifteenth days of April preceding the expiration of authorization.

Written objections to civil surety authorization petitions must be filed not less than 10 days before hearing.

Source text: Any person may file written objections to the petition with the Clerk of the Court not less than ten (10) days before the date set for hearing, stating the reasons why the petition should not be allowed.

Answers to objections to civil surety authorization petitions must be filed not later than 5 days before hearing.

Source text: The petitioner may file its answer to the objections not later than five (5) days before the date set for hearing.

Stipulation dismissing cause of action must be filed with financial institution’s voucher acknowledging receipt of funds.

Source text: A stipulation dismissing the cause of action shall be filed with the filing of the voucher from the financial institution acknowledging receipt of the funds.

Orders for arbitration hearings exceeding two hours must be submitted to the Arbitration Administrator at least 10 calendar days before the hearing.

Source text: Any party seeking a hearing in excess of two hours must obtain an Order of Court and tender that Order to the Arbitration Administrator at least ten days prior to the arbitration.

Parties needing language interpreter or hearing assistance for arbitration hearings must notify the Arbitration Administrator at least 30 calendar days before the hearing.

Source text: Any party requiring the services of a language interpreter or other assistance for the deaf or hearing impaired during the hearing shall notify the Arbitration Administrator of said need not less than thirty (30) days prior to the hearing.

Initial disclosure notices must be filed with the Clerk of the Court within 60 calendar days of filing a responsive pleading.

Source text: Within 60 days after the filing of a responsive pleading to the complaint, counterclaim, third party complaint, etc., the parties shall each make the initial disclosure required by S. Ct. Rule 222 and file a notice of disclosure with the Clerk of the Court.

Initial disclosure notices must be filed with the Clerk of the Court within 28 calendar days of transfer to the arbitration calendar.

Source text: If a case is transferred to the Arbitration call by order of court, all parties shall comply with disclosure not later than 28 days after the date of transfer.

Mediator's report must be filed with the Circuit Court Clerk within 14 days after the last day of the mediation conference.

Source text: This report shall be signed by the mediator and shall be filed with the Circuit Court Clerk within fourteen (14) days after the last day of mediation conference.

Plaintiff's counsel must submit written settlement or dispositive order on or before scheduled mediation conference date upon settlement of mediation case.

Source text: Upon settlement of any mediation case pending before the Court, counsel for plaintiff shall immediately notify the Judge in writing and submit the written settlement or other dispositive order on or before the scheduled mediation conference date.

Mediator must submit Mediation Report to court on or before status date.

Source text: On or before the status date, the mediator shall submit a Mediation Report to the Court and provide copies to the parties and their legal counsel, CASA and/or the Guardian ad Litem, if applicable.

Mediator must immediately submit written Mediation Report to court upon mediation suspension, termination, or party non-compliance.

Source text: The mediator shall immediately advise the Court in writing via a Mediation Report if he or she suspends or terminates mediation or in the event that either or both parties fail to comply with the terms of mediation.

Parties or CASA must immediately notify judge in writing and submit settlement or dispositive order by scheduled mediation conference date upon case settlement or withdrawal.

Source text: Upon settlement or withdrawal of any mediation case pending before the Court, the parties or CASA shall immediately notify the Judge in writing and submit the written settlement or other dispositive order on or before the scheduled mediation conference date.

Mediators must submit court-approved Mediation Report within 10 days of last mediation session, no later than assigned status date.

Source text: The mediator shall, on a Court approved form, report to the Court on the progress of mediation within ten (10) days of the termination of the last mediation session, but in no event after the assigned status date.

Evaluation report must be provided to the Court no later than 120 days after entry of order appointing evaluator.

Source text: The evaluation report shall be provided to the Court, and any other designated parties, no later than one hundred twenty (120) days from the entry of the order appointing the evaluator.

Inventories and amended or supplemental inventories must be presented to the judge for filing and approval.

Source text: Each inventory and amended or supplemental inventory shall be presented to the judge for filing and approval.

Guardians, executors, and administrators must present annual accounts; first filing ~1 year from issuance of letters, subsequent filings per court order.

Source text: Each guardian and each executor or administrator of an estate shall present an annual report or account of his/her administration. The date for the first filing of such accounts shall be approximately one (1) year from the issuance of letters otherwise known as the “status date.” Thereafter, accounts shall be filed as ordered by the Court.

Guardians of the Person for disabled adults must file first biennial report within 12 months of appointment, then every 2 years.

Source text: provide the Court with a biennial report (one report every two years) concerning the condition of the person of the ward, except that the first report after appointment of the Guardian of the Person shall be within twelve (12) months of the entry of the initial order appointing the Guardian.

Routine motions without notice can be dropped off during business hours; orders entered by 12pm same day (morning delivery) or 9am next day (after 12pm delivery).

Source text: Routine Motions not requiring notice to any other person or party can be dropped off with the Court any day during regular business hours. Every effort will be made to enter the appropriate order by 12:00 p.m. for orders received in the morning and 9:00 a.m. on the succeeding court day for motions delivered after 12:00 p.m.

Motions in CF, CM, DV, MT, or TR cases must be placed on court’s call within 30 days of filing; clerk places mailed filings on call within 30 days of filing.

Source text: In the case of CF, CM, DV, MT, or TR filings, the person filing the motion must place the case on the court’s call for a date within 30 days of the date of filing. In the case of motions, pleadings or other documents that are received by the Circuit Clerk by mail and which are filed, the Circuit Clerk shall place the matter on the court’s call within 30 days of the date of filing.

Pre-plea and pre-sentence reports must be delivered at least 3 court days prior to the sentence hearing.

Source text: The Probation Department shall prepare an original and four (4) copies of the pre-plea or pre-sentence report which shall be delivered at least three (3) court days, which includes both the court date and the date of delivery, prior to the sentence hearing, as follows:

E-filing vendor subscriber agreements must be reviewed and approved by the Chief Judge or designee and Circuit Clerk; vendors must give 30 calendar days' notice before agreement changes take effect.

Source text: The Chief Judge of the Court or his/her designee, in coordination with the Clerk of the Court, shall review and approve the terms of the subscriber agreement. The vendor shall provide at least thirty (30) days’ notice prior to the effective date of any subscriber agreement changes.

Clerk assigns case number to transferred cases, sets status date ~60 days after receipt, and sends notice to all parties who have appeared.

Source text: Any case received by the Clerk of the Court as a result of a transfer from another county will be assigned a case number. The records of the Clerk of the Court shall reflect that file as a transferred case, reflect if a jury trial demand has been filed, and shall separately list all documents transferred within that file. In addition, the Clerk of the Court shall set a status date approximately sixty days from the date of receipt of the file in the courtroom to which the case is assigned. The Clerk shall send notice to all parties who have appeared of that status date.

If federal estate tax return required, judge may set first account filing 18 months after issuance of letters.

Source text: If the attorney states at the time the inventory is filed that a federal estate tax return is required, the judge approving the inventory may enter an order fixing a date eighteen (18) months after the issuance of letters for the filing of the representative’s first account.

Calendar days are used to calculate filing deadlines for extended media coverage requests and objections.

Source text: Calendar days shall be used for the purpose of calculating the time frames for the filing of requests and objections contained in the Policy for Extended Media Coverage in the Circuit Court of Illinois.