15th Judicial Circuit Court, Jo Daviess County, Illinois Document Format Requirements

CRITICAL

A petition to withdraw a ward’s funds must be presented in person by a specified person unless the Court waives personal presentation.

A petition to withdraw funds deposited or invested, as provided in section 24-21 of the Act or pursuant to this Rule shall be presented in person by the parent, spouse, person standing in loco parentis, or person having custody of the ward, unless the Court waives personal presentation.

CRITICAL

The specified warning in a hearing notice must be printed in bold type or underlined.

The notice shall include, in addition to the time, date, and place of hearing, the following words in bold type or underlined: “Your failure to appear at this hearing may result in the issuance of a warrant for your arrest.”

CRITICAL

The Vendor’s program sets the maximum file size, and an oversized document must be divided into multiple documents, each under that maximum.

The maximum file size allowable is as determined by a Vendor’s program. If a document exceeds the maximum size allowed, the Filer must divide the document into appropriately sized parts and file multiple documents, each under the maximum file size.

CRITICAL

Format

PDF

All electronically filed documents must be in PDF format.

All electronically filed documents must be in PDF format.

CRITICAL

Do not combine multiple cases or documents into one PDF; different case numbers require separate transactions, while individual documents in one case may be filed in one transaction if each is separately uploaded and titled, with an exception for multiple citations transmitted directly by a law enforcement agency.

Bulk filings of multiple cases or multiple documents combined into one PDF document shall not be accepted by the Clerk; however, multiple citations being electronically filed may be transmitted to the Clerk as a single transaction directly from a law enforcement agency. Documents with different case numbers must be filed individually in separate transactions. Filing of individual documents within a case shall be accepted in a single Electronic Filing transaction; however, each individual document must be uploaded and titled individually.

CRITICAL

Margins

top 1 in, bottom 1 in, left 1 in, right 1 in

Documents must use at least 12-point body text, 8½-by-11-inch pages, margins of at least one inch, and a blank 2-by-2-inch upper-right corner on the first page.

The size of the type in the body of the text must be no less than 12-point font. (2) The size of the pages must be 8 ½ by 11 inches. (3) The margins on each side of the page must be a minimum of 1 inch. (4) The top right 2-inch by 2-inch corner of the first page of each pleading must be left blank for the Clerk’s stamp.

CRITICAL

Margins

top 1 in, bottom 1 in, left 1 in, right 1 in

Documents must use at least 12-point body text, 8½-by-11-inch pages, margins of at least one inch on each side, and leave the first page’s top-right 2-by-2-inch corner blank for the Clerk’s stamp.

Documents shall be formatted as follows: (1) The size of the type in the body of the text must be no less than 12-point font. (2) The size of the pages must be 8 ½ by 11 inches. (3) The margins on each side of the page must be a minimum of 1 inch. (4) The top right 2-inch by 2-inch corner of the first page of each pleading must be left blank for the Clerk’s stamp.

CRITICAL

Financial affidavits must use the standardized statewide form available on the Illinois Supreme Court website.

The financial affidavit form shall comply with the standardized, statewide form available at the Illinois Supreme Court website.

CRITICAL

Except for the signature methods permitted by Rules 2.8(a) and 2.8(b), every person whose signature is required must sign the E-document.

Except as set forth in Rules 2.8(a) and 2.8(b), E-documents requiring a signature or signatures shall be signed by each person whose signature is required.

CRITICAL

The required arrest-warrant warning in covered hearing notices must be printed in bold type or underlined.

Notices of hearings to discover assets, petitions for adjudication of contempt, and any other hearing during which a warrant of arrest may issue for a party’s failure to appear after receipt of notice shall, in addition to the time, date, and place of hearing, include the following words in bold type or underlined: “Your failure to appear at this hearing may result in the issuance of a warrant for your arrest.”

CRITICAL

Zoom users must use their legal name as their username before entering the waiting room.

All Zoom users must have their legal name as their username before entering the Zoom waiting room or they will not be admitted.

CRITICAL

Filers must take all reasonable steps to ensure E-documents cannot be altered by the Vendor and print with the authoring program’s content and format.

Filers shall take all reasonable steps to ensure E-documents are unalterable by the Vendor and can be printed with the same content and format as if printed from the authoring program.

CRITICAL

Format

PDF

All electronically filed documents must be submitted as PDFs.

All electronically filed documents must be in PDF format.

WARNING

A document exceeding the vendor’s file-size limit must be split into multiple documents, each under that limit.

The maximum file size allowable is as determined by a Vendor’s program. If a document exceeds the maximum size allowed, the Filer must divide the document into appropriately sized parts and file multiple documents, each under the maximum file size.

WARNING

To the extent practicable, E-documents must follow the applicable Supreme Court Rules and these Rules governing paper-pleading format.

All E-documents shall, to the extent practicable, be formatted in accordance with the applicable Supreme Court Rules and these Rules governing the formatting of paper pleadings.

WARNING

The Clerk may reject an E-filing that does not comply with the format required by applicable statutes, rules, or Statewide Standards.

The Clerk may reject a document submitted for E-filing if the document does not comply with the format specified by applicable statute, these Rules, applicable Supreme Court Rules, or the Statewide Standards.

WARNING

The specified warning in the hearing notice must be in bold type or underlined.

A notice of the hearing on a rule to show cause shall include, in addition to the time, date, and place of hearing, the following words in bold type or underlined: “Your failure to appear at this hearing may result in the issuance of a warrant for your arrest.”

INFO

Counsel and SRLs should mark exhibits before trial with available exhibit stickers and identify them as Plaintiff’s, Petitioner’s, Defendant’s, or Respondent’s, as appropriate.

Counsel and SRLs should mark exhibits in advance of trial with exhibit stickers when available. Exhibits should be marked as “Plaintiff’s,” “Petitioner’s,” “Defendant’s,” or “Respondent’s” as appropriate.

INFO

An attorney-required signature may be the attorney’s signature or an authorized facsimile or typographical signature, which is deemed the attorney’s signature.

E-documents requiring the signature of an attorney may be signed by the attorney or bear a facsimile or typographical signature of the attorney authorizing the filing. If an E-document bears a facsimile or typographical signature, the E-document shall be deemed to have been signed by the attorney identified.

INFO

A non-attorney serving an E-document under an attorney’s supervision may sign a certificate, proof, or affidavit of service directly or by facsimile or typographical signature, which is deemed that person’s signature.

Certificates, proofs, or affidavits of service in E-documents signed by a non-attorney under the supervision of an attorney may be signed by the non-attorney or bear a facsimile or typographical signature of the non- attorney serving the E-document. If an E-document bears a facsimile or typographical signature of a non-attorney serving the E-document, the certificate, proof, or affidavit of service shall be deemed to have been signed by the non-attorney identified.

INFO

A judge may sign an order submitted by E-filing with a facsimile signature placed on the order by the judge.

Orders submitted by E-filing may be signed by the judge through a facsimile signature placed on the order by the judge.

INFO

Without a facsimile or typographical signature, an E-document filed using a user identification and password is deemed personally signed by that credential holder.

In the absence of a facsimile or typographical signature, any E-document filed with user identification and password shall be deemed to have been personally signed by the holder of the user identification and password.