3rd Judicial Circuit Court, Madison County, Illinois Sealing & Redaction Procedures

CRITICAL

If financial account numbers are relevant, a document may use only their last four digits.

Financial Account Numbers – If financial account numbers are relevant, only the last four digits of these numbers shall be used.

CRITICAL

If a document must include an individual’s Social Security number, it may include only the last four digits, subject to the Court’s authority to order otherwise.

Social Security Number – If an individual’s social security number must be included in a document, only the last four digits of the number shall be used.

CRITICALCivil cases

Keep the form’s information confidential and do not use it in discovery or proceedings, except for the stated communications with the U.S. Government or its designee or to defend a Medicare lien or fine claim.

The information in this form Is to be held confidential and not used in discovery or in any proceeding in evidence or otherwise, except to communicate with the U.S.Government or its designee or to defend any daim of lien or fine pursuant to Medicare statures, rules and regulations including MMSEA Section 111.

CRITICAL

If a document must mention a minor child, it may use only the child’s initials.

Names of Minor Children – If the involvement of a minor child must be mentioned, only the initials of that child’s name shall be used.

CRITICALCivil cases

A pleading, document, or exhibit may be filed under seal only with court authorization; if no authorizing order has been entered, the party must first obtain leave by motion.

Filings under seal. No pleading, document or exhibit may be filed under seal unless authorized by order of court. A copy of the order authorizing the filing under seal must be attached to the proposed filing. If a party proposes to make a filing under seal and no order of court authorizing same has been entered, the Clerk will not accept the pleading, document or exhibit until leave of court pursuant to motion is first obtained.

CRITICAL

If an individual’s date of birth must be included, use only the year, subject to the Court’s authority to order otherwise.

Dates of Birth – If an individual’s date of birth must be included in a document, only the year shall be used.

CRITICALCivil cases

The form’s information must remain confidential and may not be used in discovery or proceedings, except for communication with the U.S. Government or its designee or to defend a Medicare lien or fine claim.

The information in this form is to be held confidential and not used in discovery or in any proceeding in evidence or otherwise, except to communicate with the U.S. Government or its designee or to defend any claim of lien or fine pursuant to Medicare statutes, rules and regulations including MMSEA Section 111.

CRITICALCivil cases

Mediation documents other than the Complaint must be kept in a confidential file separate from the court file.

With the exception of the Complaint, all other documents for mediation shall be kept in a confidential file separate from the court file.

CRITICAL

If a document must include an individual’s date of birth, it may include only the year.

Dates of Birth – If an individual’s date of birth must be included in a document, only the year shall be used.

CRITICAL

If a minor child’s involvement must be mentioned, use only the child’s initials, subject to the Court’s authority to order otherwise.

Names of Minor Children – If the involvement of a minor child must be mentioned, only the initials of that child’s name shall be used.

CRITICAL

Parties and their counsel shall refrain from including, or shall redact where inclusion is necessary, the following personal identifiers from all documents filed electronically or conventionally, with the court, including exhibits thereto, in accordance with Supreme Court Rule 15 and Supreme Court Rule 138 (effective July 1, 2013).

Parties and their counsel shall refrain from including, or shall redact where inclusion is necessary, the following personal identifiers from all documents filed electronically or conventionally, with the court, including exhibits thereto, in accordance with Supreme Court Rule 15 and Supreme Court Rule 138 (effective July 1, 2013).

CRITICAL

If financial account numbers are relevant, use only the last four digits, subject to the Court’s authority to order otherwise.

Financial Account Numbers – If financial account numbers are relevant, only the last four digits of these numbers shall be used.

CRITICAL

Sealed, confidential, and impounded documents must be submitted conventionally, while a motion for leave to file under seal may be e-filed.

Confidential, impounded and sealed documents shall be submitted conventionally to the clerk's office for filing; however, motions for leave to file a document under seal may be e-filed and designated as such at the time of e-filing.

CRITICALCivil cases

The form’s information must remain confidential and may be used only to communicate with the U.S. Government or its designee, or to defend a claim of lien or fine under Medicare law.

The Information in this form Is to be held confidential and not used in discovery or in any proceeding in evidence or otherwise, except to communicate with the US. Government or its designee or to defend any claim of lien or fine pursuant to Medicare statutes. rules and regulations including MMSEA Section 111.

CRITICALCivil cases

Completed Form B must be kept confidential and may not be used or admitted in proceedings or discovery, except to defend against a related Medicare lien or fine claim.

Except to defend against a claim of lien or fine, alleged, potential or otherwise, relating to Medicare reporting or Medicare payments or liens, any completed Form B will be held confidential by plaintiff(s) and defendant(s), its insurers and re-insurers and their attorneys and will not be used or admissible in evidence in any proceeding or discovery.

CRITICAL

Parties and counsel must omit or redact the listed personal identifiers in all court filings, including exhibits, unless the Court orders otherwise.

Parties and their counsel shall refrain from including, or shall redact where inclusion is necessary, the following personal identifiers from all documents filed electronically or conventionally, with the court, including exhibits thereto, unless otherwise ordered by the Court:

CRITICAL

If a document must include an individual’s Social Security number, it may include only the last four digits.

Social Security Number – If an individual’s social security number must be included in a document, only the last four digits of the number shall be used.

WARNING

An electronically filed document becomes part of the Official Court Record and is open to public inspection at the Clerk’s office unless the Court orders otherwise.

Once the document is filed electronically, it becomes part of the Official Court Record and would be open for public inspection at the Clerk’s office, unless otherwise ordered by the Court.

WARNING

Electronic filers must exercise extreme caution when filing personal identifying numbers, medical records, employment history, individual financial information, proprietary or trade-secret information, and similar data.

In addition to the above, persons filing electronically shall exercise extreme caution when filing documents that contains the following: i. Personal identifying numbers, such as a driver’s license number. ii. Medical records, such as treatment and diagnosis. iii. Employment history information. iv. Individual financial information. v. Proprietary or trade secret information. vi. All similar data

WARNING

Electronic filers must exercise extreme caution when filing personal identifying numbers, medical records, employment history, or individual financial information.

In addition to the above, persons filing electronically shall exercise extreme caution when filing documents that contains the following: i. Personal identifying numbers, such as a driver’s license number. ii. Medical records, such as treatment and diagnosis. iii. Employment history information. iv. Individual financial information.

WARNING

E-filing users must remain sensitive to confidential and personal information that is not under seal, despite secure electronic transmission.

While the Electronic Access Policy allows for greater access of electronic documents by attorneys of record and litigants, e-filing users must be sensitive to confidential and personal information not filed under seal, even though electronically filed documents will be exchanged though a secure transmission.

WARNING

An electronically filed document becomes part of the Official Court Record and is open to public inspection at the Clerk’s office unless the Court orders otherwise.

Once the document is filed electronically, it becomes part of the Official Court Record and would be open for public inspection at the Clerk’s office, unless otherwise ordered by the Court.

WARNINGCivil cases

Completed Form B must be held confidential and generally may not be used or admitted in proceedings or discovery, except to defend against a related Medicare lien or fine claim.

Except to defend against a claim of lien or fine, alleged, potential or otherwise, relating to Medicare reporting or Medicare payments or liens, any completed Form B will be held confidential by plaintiff(s) and defendant(s), its insurers and re-insurers and their attorneys and will not be used or admissible in evidence in any proceeding or discovery.