20th Judicial Circuit Court, St. Clair County, Illinois Document Filing Requirements

CRITICAL

Applies to

Notice of hearing

A notice of hearing must contain and prominently display the universal link for the assigned judge's Zoom account.

Notices of hearing shall contain the universal link for that particular judge's Zoom account and prominently display it on the Notice of Hearing.

CRITICAL

Applies to

Written motion

A party unable to use Zoom for a video or telephone conference must file a written motion before the scheduled hearing.

Any party unable to utilize Zoom for video or telephone conference must file a written motion prior to the scheduled hearing date.

CRITICAL

Applies to

Plea judgment order documents

Before Court proceedings, attorneys must obtain all required signatures and prepare all necessary paperwork.

In advance of the Court proceedings, attorneys must obtain all signatures required and prepare all necessary paperwork.

CRITICAL

Applies to

Plea judgment order documents

Before the proceeding, attorneys must obtain all required signatures and prepare the necessary paperwork.

In advance of the Court proceedings, attorneys must obtain all signatures required and prepare all necessary paperwork.

CRITICAL

Applies to

Attorney pleading

An attorney filing a pleading must submit their Illinois State Bar Number on the pleading.

St. Clair County requires that the Illinois State Bar Number must be submitted on all pleadings of the attorney filing the pleading.

WARNING

Applies to

Additional order

If no court reporter is present, the Judge/host should enter a post-proceeding order listing everyone present, the interpreter’s name, and the proceeding’s start and end times.

If a court reporter is not present at the virtual proceeding, the Judge/host should enter an additional order following the proceedings to indicate all who were present, including the name of the interpreter, as well as the start time and end time of the proceeding.

WARNING

Applies to

Additional order

If no court reporter is present, the Judge/host should enter a post-proceeding order identifying everyone present, including the interpreter, and stating the proceeding’s start and end times.

If a court reporter is not present at the virtual proceeding, the Judge/host should enter an additional order following the proceedings to indicate all who were present, including the name of the interpreter, as well as the start time and end time of the proceeding.

WARNING

Applies to

Summons

Parents should fill out request for appointed attorney (if necessary) and fill out PD Contact Form

Parents should fill out request for appointed attorney (if necessary) and fill out PD Contact Form

WARNING

Applies to

Court record

The Judge should inform victims of their right to be present and obtain any waiver on the record.

Victims also have a statutory right to be present in court. The Judge should likewise admonish any victims regarding this right and the Judge should obtain the waiver of that right on the record.

WARNING

Applies to

Exhibit list

All exhibits should be numbered and labeled accordingly and include an exhibit list describing each item, along with columns that can help all parties identify whether a particular item was admitted into evidence.

All exhibits should be numbered and labeled accordingly and include an exhibit list describing each item, along with columns that can help all parties identify whether a particular item was admitted into evidence.

WARNING

Applies to

Proposed status order

For a status-conference-only case, attorneys may complete a proposed status order by 3:30 p.m. on the prior business day; otherwise, they must join the Zoom meeting.

If a case is set for STATUS CONFERENCE only, the attorneys may complete a proposed status order no later than 3:30pm on the prior business day – otherwise the attorneys must join the Zoom meeting.

WARNING

Applies to

Physical item image

In appropriate circumstances, the judge may require counsel to file an image of a physical item with the courtroom clerk instead of the original.

In appropriate circumstances, the Judge may require counsel to file an image of the physical item with the courtroom clerk in lieu of the original item.

WARNING

Applies to

Image of physical item

In appropriate circumstances, the Judge may require counsel to file an image of a physical item with the courtroom clerk instead of the original.

In appropriate circumstances, the Judge may require counsel to file an image of the physical item with the courtroom clerk in lieu of the original item.

WARNING

Applies to

Court record

In criminal proceedings, the Defendant has a constitutional right to be present in court at every stage in the proceedings. The Judge should make a record at the beginning of the proceeding and inquire whether the Defendant is aware of his/her right to be physically present in court and whether he/she is waiving that right.

In criminal proceedings, the Defendant has a constitutional right to be present in court at every stage in the proceedings. The Judge should make a record at the beginning of the proceeding and inquire whether the Defendant is aware of his/her right to be physically present in court and whether he/she is waiving that right.

WARNING

Applies to

Exhibits

include an exhibit list describing each item, along with columns that can help all parties identify whether a particular item was admitted into evidence.

include an exhibit list describing each item, along with columns that can help all parties identify whether a particular item was admitted into evidence.

WARNING

Applies to

Bond refund or gross proceeds payment

Bond refunds and gross proceeds paid to an attorney or firm will not be issued until the firm’s Federal ID number and the attorney’s Social Security number are on file with the Circuit Clerk’s accounting division.

General Administrative order 03-48 effective January 1, 2004 states all bond refunds and gross proceeds paid to an attorney or firm will not be issued until the Firm’s Federal ID number and Attorney’s Social Security number is on file with the accounting division within the Circuit Clerk’s Office pursuant to section 6045 (f) of the Internal Revenue Code.