Vermillion County Courts, Indiana
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Communication
Fax
Clerk
Page & Word Limits2 rules
2. Limitation on Length of Pleadings: The Clerk shall not accept any pleading for filing under this rule greater than nine (9) pages in length.
- Pleading
- Up to 9 pages
Multiple pleadings or documents per transmission will be accepted as long as the total number of pages received, including the cover sheet, does not exceed ten (10) pages.
- Fax transmission
- Up to 10 pages
Document Format Requirements3 rules
Non-documentary and oversized exhibits shall not be sent to the Appellate level Court, but shall remain in the custody of the trial court during the appeal.
Under no circumstances should drugs, currency or other dangerous or valuable items be included in appellate records.
Photographs of any exhibit may be included in the volume of documentary exhibits.
Document Filing Requirements5 rules
A faxed pleading or proposed order must be accompanied by a cover sheet identifying the sender and document, providing specified filing information, and bearing the authorizing attorney’s or pro se party’s signature.
- Document
- Cover sheet
Must include
- •Case number
Court's wording
1. Cover Sheet: Any pleading or proposed Order sent to the Clerk for filing or execution, pursuant to this rule, shall be accompanied by a cover sheet. The cover sheet shall: a. identify the sending party and its voice and facsimile telephone numbers; b. state the title of the pleading or proposed Order being sent, the number of pages, the case number to which the pleading or Order applies, and provide any necessary instructions for filing; and c. contain the signature of the attorney or pro se party authorizing the filing.
D. After a Special Judge is selected, the caption of all pleadings filed thereafter shall designate “Special Judge ___________” immediately below the cause number.
- Document
- Pleading
- Placement
- Caption
E. A copy of each pleading or each paper filed with the Court after a Special Judge has been appointed shall be filed with the Special Judge by the counsel or litigant with service indicated on the certificate of service.
- Document
- Pleading or paper
Must include
- •Certificate of service
Such exhibits shall be briefly identified in the transcript where they were admitted into evidence.
A party offering biologically contaminated evidence must file a pretrial notice before trial.
Court's wording
A party who offers biologically contaminated evidence must file a pretrial notice with the trial Court and serve all the parties so that the Court can consider the issue and rule appropriately before trial.
Filing & Service rules
Electronic Filing Rules
Pleadings may be filed by fax in cases before the court if they comply with Indiana Supreme Court Administrative Rule 12 and this local rule.
The Clerk of the Vermillion County Circuit Court is hereby authorized and directed to accept filings of pleadings by electronic facsimile transmission in all cases pending before such Court, if received in compliance with Administrative Rule 12 of the Indiana Supreme Court and the requirements hereinafter specified:
Page 2 | LOCAL RULE 1 — Filing by Facsimile Transmission
Filing Timing and Cure Windows
Faxed pleadings produced in the Clerk’s Office between 8:00 a.m. and 4:00 p.m. Monday through Friday are filed on the date received; pleadings received at other times or when the office is closed are filed on the next normal business day it is open.
3. Date of Filing: Pleadings received by the Clerk, pursuant to this rule, shall be filed of record on the date received, if they are produced in the Clerk’s Office between 8:00 a.m. and 4:00 p.m., Monday through Friday. Pleadings received at any other time of day or other days of the week, holidays, or other days the Clerk’s Office is closed shall be shown filed of record on the next normal business day such office is open.
Page 2 | LOCAL RULE 1 — Filing by Facsimile Transmission
Service and Proof of Service Rules
After a Special Judge is appointed, counsel or the litigant must file a copy of each subsequent pleading or paper with the Special Judge and indicate service on the certificate of service.
E. A copy of each pleading or each paper filed with the Court after a Special Judge has been appointed shall be filed with the Special Judge by the counsel or litigant with service indicated on the certificate of service.
Page 4 | LOCAL RULE 2 — Appointment of Special Judges, Pursuant to TR 79(H)
The Court must mail actual notice to attorneys of record and to unrepresented parties that evidence will be destroyed on a specified date if not retrieved beforehand.
In all cases, the Court shall provide actual notice, by mail, to all attorneys of record and to parties only if unrepresented by counsel, that the evidence will be destroyed by a date certain if not retrieved before that
Page 6 | RETENTION PERIOD FOR EVIDENCE INTRODUCED IN CRIMINAL CLASS B/LEVELS 3 AND 4 AND CLASS A/LEVELS 1 AND 2 FELONIES, MURDER AND ATTEMPTS
A party who offers biologically contaminated evidence must file a pretrial notice with the trial Court and serve all the parties so that the Court can consider the issue and rule appropriately before trial.
A party who offers biologically contaminated evidence must file a pretrial notice with the trial Court and serve all the parties so that the Court can consider the issue and rule appropriately before trial.
Page 7 | LOCAL RULE 6 — Retention Period for Evidence Introduced in Criminal Cases
For covered pleadings requiring service other than under Trial Rule 5, or requiring execution of an order, the filer need transmit only one copy and the Clerk will produce duplicate copies for service.
4. Copies for Service and Proposed Orders: In the event a pleading is received for filing, which is required to be served upon the adverse party, other than per Trial Rule 5, or which requires the execution of an Order, the filer need only transmit a single copy to the Clerk. The Clerk shall produce duplicate copies for service.
Page 2 | LOCAL RULE 1 — Filing by Facsimile Transmission
The Clerk or Court may return a response or order by fax to the party that sent a fax.
The Clerk or Court may return by fax any response or order to the sending party of a fax.
Page 3 | LOCAL RULE 1
Filing Fees and Waivers
Fax filings cost $1 per page, capped at $10 per transmission, subject to stated exemptions; untimely payment may lead to dismissal or sanctions.
8. Fee for Filing by Fax: There shall be a fee of $1.00 per page, not to exceed $10.00 for each transmission. Parties who are not required to pay a filing fee, Court appointed attorneys, and guardian ad litems are exempt from this requirement. Failure to timely pay the fees may result in the pleading being dismissed and other additional sanctions.
Page 3 | LOCAL RULE 1
The party ordering a private transcript must pay the full projected cost.
The party requesting the transcript must pay 100% of the projected cost.
Page 8 | LOCAL RULE 7 — Court Reporters
A minimum fee may be charged for each County indigent transcript; the amount is not stated.
A minimum fee of per transcript may be charged.
Page 7 | LOCAL RULE 7 — Court Reporters
County indigent transcripts are capped at $4.50 per page, with a $20-per-hour binding labor charge and exhibit-binder charges permitted.
A maximum per page fee for County indigent transcripts shall be set at $4.50 per page, plus an additional labor charge at the hourly rate of $20.00 per hour for time spent binding the transcript and the exhibit binders may be charged.
Page 7 | LOCAL RULE 7 — Court Reporters
An expedited transcript prepared within three working days is capped at $6.00 per page.
and $6.00 per page, where the transcript must be prepared within three (3) working days.
Page 8 | LOCAL RULE 7 — Court Reporters
Private transcripts are capped at $4.50 per page, with a $20-per-hour binding labor charge and exhibit-binder charges permitted.
A maximum per page fee for private transcript work shall be set at $4.50 per page, plus an additional labor charge at the hourly rate of $20.00 per hour for time spent binding the transcript and the exhibit binders may be charged.
Page 8 | LOCAL RULE 7 — Court Reporters
Copies of transcripts are capped at $2.00 per page.
A maximum per page fee for copies of transcript shall be set at $2.00 per page.
Page 8 | LOCAL RULE 7 — Court Reporters
State indigent transcripts are capped at $4.50 per page, with a $20-per-hour binding labor charge and exhibit-binder charges permitted.
A maximum per page fee for County indigent transcripts shall be set at $4.50 per page, plus an additional labor charge at the hourly rate of $20.00 per hour for time spent binding the transcript and the exhibit binders may be charged.
Page 8 | LOCAL RULE 7 — Court Reporters
An expedited transcript prepared within 24 hours or less is capped at $7.50 per page.
If the Court Reporter is requested to prepare an expedited transcript, the maximum per page fee shall be: $7.50 per page, where the transcript must be prepared within 24 hours or less;
Page 8 | LOCAL RULE 7 — Court Reporters
Chambers Communication Rules
Fax filings must be transmitted to the Clerk’s Office at 1-765-492-5351.
5. Telephone Numbers for Filings: Fax filings shall be transmitted to the Clerk’s Office by using the following number: 1-765-492- 5351.
Page 2 | LOCAL RULE 1 — Filing by Facsimile Transmission