Hardin Circuit Court Sealing & Redaction Procedures

Documents required by statute to include social security numbers must be filed in duplicate, with the unredacted original sealed and retained outside public review and a redacted original included in the public record.

In order to protect the identity of the parties and their minor children and keeping in compliance with KRS 403.135, KRS 403.150 and KRS 403.211, each document filed with the Hardin Circuit Court Clerk's office which is required by statute to include social security numbers shall be filed in duplicate. The first unredacted original shall contain the social security numbers as required under the statutes, shall be filed in a sealed envelope and shall be retained by the Clerk of this Court as part of the record and not subject to review of the public. The second redacted original shall be made part of the public record.

Counsel and parties are solely responsible for redacting personal data identifiers as required by local rules; the clerk will not review each document for redactions.

It is the sole responsibility of the counsel and the parties to ensure that all pleadings and other papers comply with the local rules of this Court requiring redaction of personal data identifiers. The clerk will not review each document for redaction.

Only official court personnel may view the sealed record unless another individual obtains access through a properly noticed motion and a certified court order from the assigned judge.

Only official court personnel may view the sealed portion of the record. All other individuals may view the sealed information with a properly noticed motion and the entry of a certified court order of the Judge to whom the matter has been assigned.