Hopkins Circuit Court Sealing & Redaction Procedures

Dependency, neglect, and abuse court files are confidential and may be accessed only in compliance with AOC policy and statutory law.

Court files for dependency, neglect, or abuse actions are confidential and shall not be accessed except in compliance with AOC policy and statutory law.

When identifiers are not required by statute, parties must use placeholders and disclose only the specified portions of birth dates, Social Security numbers, and account information.

Where not required by statute, identification as is reasonably necessary shall be a. Date of birth: The month and year shall be identified. The day of the month b. Social security number: The last four digits shall be identified. The initial shall be satisfied by a place-holder (e.g. 12/xx/2009). Financial and account information: Only the type of the account, the name of five digits shall be concealed by place-holders (e.g. xxx-xx-1234). identify this information (e.g., Checking account, Name of Bank, *1234; or the financial institution and the last four digits of the account shall be used to Credit Card, Name of Store or Business, *1234).

Juvenile status-offense and public-offense court files are confidential and may be accessed only in compliance with AOC policy and statutory law.

Court files for juveniles prosecuted for status or public offenses are confidential and shall not be accessed except in compliance with AOC policy and statutory law.

For filings containing personal identifiers, parties must file a redacted copy and an unredacted copy in a marked, sealed envelope, with access to the unredacted copy restricted to authorized persons.

Where personal identifiers are required by statute or contained in other documents or exhibits filed with the court, parties shall comply with CR 7.03(1)(b) by filing one Where personal identifiers are required by statute or contained in other documents marked and sealed envelope. The clerk of the court shall allow the unredacted sealed copy from which any personal data has been redacted and filing an unredacted copy in a copy of the pleading, document, or exhibit containing personal identifiers to be accessed authorized court personnel, a duly authorized employee or agent of the Cabinet for Health and Family Services involved in child support matters attendant to the case, or a person "personal identifier" means a Social Security number or taxpayer identification number, date of birth, or financial account number.