Warren Circuit Court Sealing & Redaction Procedures

Personal identifiers generally require a redacted copy and a marked, sealed unredacted copy, subject to the statutory-confidentiality exception and specified access restrictions.

However, except as set forth in paragraph 2 below, where personal identifiers are required by statute or contained in other documents or exhibits filed with the court pursuant to the above-stated chapters, parties shall comply with CR 7.03(1)(b) by filing one copy from which any personal data has been redacted and filing an unredacted copy in a marked and sealed envelope. Parties shall also tender an order sealing the unredacted copy with the unredacted copy of the pleading, document, or exhibit containing personal identifiers. See Appendix A-8. The clerk of the court shall allow the unredacted sealed copy of the pleading, document, or exhibit containing personal identifiers to be accessed only by a party to the case, an attorney of record in the case, a judge of the court or other authorized court personnel, a duly authorized employee or agent of the Cabinet for Health and Family Services involved in child support matters attendant to the case, or a person authorized to view the copy by specific orders of the court. As used in this section, "personal identifier" means a Social Security number or tax-payer identification number, date of birth, or financial account number. - 2. Pleadings, documents, or exhibits filed in actions deemed confidential by statute need not be redacted, and any access to those files shall be governed by KRS 403.135, KRS 199.570, KRS 610.340, KRS 625.045 and KRS 625.108.

A removal report must be sent to the Court under seal and must not be filed in a juvenile or other court action.

If a sanction of removal from the roster is made by the committee, a written report shall be made and forwarded to the Court under seal and not filed in any juvenile action or other court action.

Personal identifiers of the parties and children must not be disclosed in either type of Verified Disclosure Statement or its Acknowledgement.

In accordance with KRS 403.135 and CR 7.03, the personal identifiers of the parties and children SHALL NOT be disclosed in the Verified Disclosure Statement or the Verified Disclosure Statement Acknowledgment.

Items in the sealed envelope may be supplied only to the listed authorized people, and violations are punishable by contempt sanctions.

ITEMS IN THIS SEALED ENVELOPE SHALL BE SUPPLIED ONLY TO A PARTY TO THE CASE, AN ATTORNEY OF RECORD IN THE CASE, A JUDGE OF THE COURT OR OTHER AUTHORIZED COURT PERSONNEL, A DULY AUTHORIZED EMPLOYEE OR AGENT OF THE CABINET FOR HEALTH AND FAMILY SERVICES INVOLVED IN MATTERS ATTENDANT TO THE CASE, OR A PERSON AUTHORIZED TO DULY COPY BY SPECIFIC ORDER OF THE COURT. VIOLATIONS ARE PUNISHABLE BY CONTEMPT SANCTIONS.