Jackson County Circuit Court Electronic Filing Rules

Applies to

Application for letters of administration or letters testamentary

Applications for letters of administration or letters testamentary must be electronically filed with the Probate Division and designated for administration in Kansas City or Independence, according to where the estate will be administered.

All applications for letters of administration or letters testamentary in estates to be administered in Kansas City should be electronically filed with the Probate Division and designated for administration for Kansas City. All applications for letters of administration or letters testamentary in estates to be administered in Independence should be electronically filed with the Probate Division and designated for administration in Independence (See § 478.473).

Applies to

Continuance application

Criminal continuance applications must be filed electronically unless filed pro se.

Unless filed pro se, applications shall be filed electronically.

Applies to

Continuance application

Attorney-filed state traffic continuance applications must be filed electronically.

All applications for continuance of state traffic cases filed by an attorney shall be eFiled.

Applies to

Criminal case dismissal

The State may dismiss a criminal cause only by electronically filing a written dismissal signed by the prosecuting attorney or assistant.

A criminal cause may be dismissed by the State only by electronic filing of a written dismissal signed by the Prosecuting Attorney or his or her assistant.

Applies to

Original pleadings and documents

Self-represented parties must file original pleadings and documents with the probate clerk, except Missouri-licensed attorneys subject to the Missouri Electronic Filing System rules.

Self-represented parties, except those who are attorneys licensed to practice in the State of Missouri and subject to the Missouri Electronic Filing System rules, shall file all original pleadings and documents with the clerk of the probate division.

Applies to

Amended motion for postconviction relief

An amended motion selected for facsimile filing must be sent to the fax number specified for the assigned division.

(b) Facsimile numbers for each division will be published. Amended motions must be faxed to the number specified for the division to which the case is assigned.

Applies to

Completed return receipt

The attorney must electronically file the completed return receipt for certified-mail service of the Notice at least seven days before the hearing.

The Court will prepare the required Notice. It is the attorney’s responsibility to serve the Notice by certified mail and electronically file a completed return receipt seven days prior to the hearing.

Applies to

Corporate surety bond

If a corporate surety bond is required, the person to be appointed personal representative must electronically file it before letters are issued, in an amount set by the Court.

Prior to the issuance of letters, the person to be appointed personal representative shall electronically file, if required, a corporate surety bond in a sum set by the Court.

Applies to

Affidavit of publication

After publication is completed, the attorney must ensure that the Affidavit of Publication is electronically filed with the Court.

Upon completion of publication, it is the attorney’s responsibility to make sure the Affidavit of Publication is electronically filed with the Court.

Applies to

Application

An application for the single permitted inventory-filing extension must be filed electronically.

One extension of time, of not more than 30 days, for the filing of the inventory may be granted upon electronic filing of an application.

Filings must be submitted through the electronic filing system.

Filings must be made through the electronic filing system, pursuant to Supreme Court Rule 103 and Local Court Rule 72.3.

Applies to

Proof of service

Proof of service must be filed electronically by the deadline seven days before the hearing.

Proof of service shall be e-filed no later than seven (7) days prior to the hearing.

Applies to

Settlement

Each settlement must be electronically filed with the voucher supporting each disbursement.

The voucher (receipt or canceled check) supporting each disbursement on any settlement must be electronically filed with the settlement.

Applies to

Exception clearing documents

Documents and information needed to clear auditor exceptions must be filed electronically.

Required documents or information necessary to clear exceptions must be electronically filed.

Applies to

Final court cost estimate form

The final court cost estimate request form must be filed electronically with the Court.

The request for final court cost estimate form must be electronically filed with the Court.

Applies to

Creditor receipts

Receipts from creditors for paid claims must be filed electronically.

(4) Verify that all filed claims have been paid, withdrawn by the creditor or otherwise resolved. Electronically file receipts from creditors for claims that have been paid.

Applies to

Final court cost estimate form

The final court cost estimate form must be completed and filed electronically with the court, and any costs due must be paid.

(11) Complete request for final court cost estimate form, electronically file it with the court and pay costs due, if any.

Applies to

Notice and proof of mailing and affidavit of publication

Mail and publish notice of filing final settlement unless waivers have been obtained; electronically file the Notice and Proof of Mailing and Affidavit of Publication with the Court, if applicable.

(12) Mail and publish notice of filing final settlement unless waivers have been obtained. Electronically file Notice and Proof of Mailing and Affidavit of Publication with the Court, if applicable.

Applies to

Missouri healthnet division release or waiver

If the decedent was enrolled with Missouri HealthNet Division, the required release or waiver must be filed electronically under § 473.398.

(14) Electronically file release or waiver from Missouri HealthNet Division as required by § 473.398 if decedent was enrolled

Applies to

Vouchers

Vouchers must be filed electronically and must not be submitted physically in paper form.

Vouchers shall be electronically filed with the court – do not physically submit vouchers in paper form.

Applies to

Further continuance application

Further continuance applications must be electronically filed with a proposed judgment for ruling by the Judge, Commissioner, or Deputy Commissioner.

Applications for further continuances must be e-filed with a proposed judgment to be ruled upon by the Judge, Commissioner or Deputy Commissioner.

Applies to

Settlement

Settlement disbursement supporting vouchers must be e-filed with the settlement.

Vouchers (or copies of receipts or copies of canceled checks with a business records affidavit provided by the financial institution) supporting each disbursement on any settlement must be e- filed with the settlement.

Applies to

Documents or information necessary to clear audit exceptions

Documents and information needed to clear auditor exceptions and complete an audit must be filed electronically.

Required documents or information necessary to clear exceptions and complete an audit must be e-filed.

Applies to

Extension request

Any request to extend the 60-day correction period must be e-filed for consideration by the Judge, Commissioner, or Deputy Commissioner.

Any request for an extension must be e-filed for consideration by the Judge, Commissioner or Deputy Commissioner.

Applies to

Final cost calculation

The final cost calculation form must be e-filed with the Court using the proper form.

The final cost calculation form must be e-filed with the Court on the proper form.

Attorneys must submit all filings electronically under Administrative Order No. 2013-108.

Attorneys are required to submit all filings electronically pursuant to Administrative Order No. 2013-108.

Pleadings and documents submitted under an auditor's exception letter must be filed electronically and directed to the issuing auditor.

All pleadings or documents submitted in compliance with an auditor's exception letter shall be filed electronically and directed to the attention of the auditor issuing the exception letter.

Attorneys should electronically file applications under § 473.090 to refuse letters for a spouse and/or minor children.

Applications for refusal of letters to spouse and/or minor children made pursuant to § 473.090 should be electronically filed by attorneys.

Self-represented litigants may submit the filing in person, by email, fax, or postal mail.

Self-represented litigants may submit their filing in person, via email, fax, or postal mail.

Applies to

Publication notice

When no heirs are known after estate administration begins, the personal representative must prepare and electronically file a proposed publication notice.

The personal representative must prepare the proposed publication notice in compliance with § 473.040 and electronically file it with the court.

Applies to

Affidavit of publication

The affidavit of publication, any certified-mail return receipts, and certificates of mailing must be electronically filed no later than seven days before the hearing.

The attorney must electronically file the affidavit of publication and any certified mail return receipts (of notices sent by certified mail) and certificates of mailing no later than seven days prior to the date of the hearing.

Applies to

Petition to dispense with conservatorship

A petition to dispense with conservatorship must be electronically filed when the minor's estate is not derived from a decedent's estate.

Where the minor's estate is derived other than from a decedent's estate, the petition to dispense with conservatorship must be electronically filed.

All filings in these estate-closing matters must be made through the electronic filing system.

Filings must be made through the electronic filing system, pursuant to Supreme Court Rule 103 and Local Court Rule 72.3.

Applies to

Vouchers

Judicial-closing vouchers must be filed electronically and not submitted in paper form.

Vouchers shall be electronically filed with the court – do not physically submit vouchers in paper form.

Applies to

Request for final court costs estimate

The Request for Final Court Costs Estimate form must be electronically filed at least two weeks before the final settlement.

At least two weeks before final settlement is filed, a “Request for Final Court Costs Estimate” form must be electronically filed.

Applies to

Return of commission

The attorney must electronically file the properly executed return of commission with the court.

The attorney is responsible for electronically filing the properly executed return of commission with the Court.

Applies to

Bond

The attorney must electronically file the bond and its power-of-attorney pages.

The attorney shall electronically file the bond, including the power of attorney page(s).

Applies to

Continuance application

Written criminal continuance applications and accompanying documents must also be emailed, faxed, or hand-delivered to the division handling the case.

All written applications and accompanying documents shall also be emailed, sent by facsimile transmission, or hand-delivered to the division in which the case is pending.

Applies to

Continuance application

Self-represented traffic-case continuance applications may be submitted by fax, email, mail, hand delivery, or the designated drop box during the stated hours.

Such application shall be filed by one of the following approved means: a. Via fax at the following number, which is checked between 8:00 am and 5:00 pm on business days: Criminal Records Independence 816-881-4691 b. Via email at the following email address: Criminal Filings: criminalrecords@courts.mo.gov c. Via mail or hand-delivery to the following address: Department of Criminal Records-IN 308 W. Kansas, 1st Floor Independence, MO 64050 d. Via delivery to the following drop box (between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday): In Independence: Eastern Jackson County Courthouse, 308 West Kansas, 1st Floor, Independence, MO 64050. (Inside front glass doors)

Applies to

Application

An application faxed to the wrong division will be routed to the appropriate division by courier.

If the application is transmitted to another division's number, the application will be routed to the appropriate division in the ordinary course of business by courier.

Applies to

Amended motion for postconviction relief

After fax filing an amended motion, the filer must retain the original and make it available if ordered; the original must not be submitted afterward.

(c) The original amended motion shall not be submitted to the Court subsequent to the facsimile filing, rather the party filing the amended motion shall retain the original and make it available upon order of the court.

Self-represented litigants may submit pleadings and documents by mail or physical delivery to either the Kansas City or Independence Probate Records Department, except Missouri-licensed attorneys subject to the Missouri Electronic Filing System rules.

Self-represented litigants, except those who are attorneys licensed to practice in the State of Missouri and are subject to the Missouri Electronic Filing System rules, may submit fillings via mail or by physically delivering said pleadings and documents to either the Probate Records Department in Kansas City or Independence.

Applies to

Applications for temporary emergency detention

Applications for temporary emergency detention of mentally ill persons and persons who abuse substances under Chapters 631 and 632 RSMo may be filed by facsimile transmission.

Applications for temporary emergency detention of mentally ill persons and persons who abuse substances, submitted pursuant to Chapters 631 and 632 RSMo, may be filed by facsimile transmission.

Applies to

Chapter 455 petition and other necessary pleadings

Petitions and other necessary Chapter 455 pleadings may be filed by facsimile or electronic transmission in accordance with Supreme Court rules and Court Administrator’s Office procedures, and such filings have the same effect as filing the original verified documents.

Facsimile or electronic transmission of petitions and other necessary pleadings filed pursuant to Chapter 455 RSMo are authorized in accordance with Supreme Court Rules and procedures established by the Court Administrator’s Office. These facsimile filings shall have the same effect as the filing of the original, verified documents. A document filed by facsimile or electronic transmission constitutes a paper for the purpose of applying these rules.

Applies to

Chapter 455 order of protection

Chapter 455 orders of protection may be issued or filed by facsimile or electronic transmission in accordance with Supreme Court rules and have the same effect as the original order.

Facsimile or electronic transmission of orders of protection issued pursuant to Chapter 455 are authorized in accordance with Supreme Court Rules. Any order of protection issued by the Court via facsimile or electronic transmission shall have the same effect as the original order.

Applies to

Temporary emergency detention application

Applications for temporary emergency detention under Chapters 631 and 632, RSMO, may be filed by facsimile transmission or email.

Applications for temporary emergency detention of mentally ill persons and persons who abuse substances, submitted pursuant to Chapters 631 and 632, RSMO, may be filed by facsimile transmission or by email.

Applies to

Amended motion for postconviction relief

Amended motions for postconviction relief may be filed by facsimile transmission.

Effective January 1, 1995, amended motions for postconviction relief may be filed by facsimile transmission, provided:

Applies to

Proposed judgment

A proposed judgment should be filed electronically with the application.

Practice Tip: A proposed judgment should be e-filed with such application.