Hill County District Court, Montana
Court-Level Rules, Filing Procedures & Policies
Limits & Logistics
Document Limits
Courtesy Copies
Courtesy copies
- 1 copy
Adjournments
- A party seeking a continuance after the trial date is fixed must give five days’ notice and state the grounds, although good cause may shorten notice; continuances are not routinely granted, must not inconvenience the Court, and a motion based on an absent witness must detail the expected testimony, subject to denial if the opposing party admits the witness would so testify unless manifest injustice may result.
Communication
Clerk
Clerk
Clerk
Page & Word Limits1 rule
No individual brief shall exceed twenty (20) pages in length, exclusive of indexes and appendices, without prior leave of the Court.
- Brief
- Up to 20 pages
Excluded from page count
- •Index
- •Appendices
Exception
More pages with leave of court
Document Format Requirements3 rules
The party serving requests shall submit requests on paper and disk or e-mail to the opposing party.
All proposed Orders submitted through the e-filing system shall be word.doc format.
Filed documents may not be altered by erasing or adding words, deleted, or have pages removed and replaced, except for a Judge’s handwritten and initialed amendment or as otherwise ordered by the Court.
Court's wording
No amendments shall be made to any filed document by erasing or adding any words in the original on file, except in the handwriting of the Judge, and initialed by the Judge, unless otherwise ordered by the Court. No documents shall be deleted from any file, nor shall any page in a document be removed and another substituted, therefrom.
Document Filing Requirements19 rules
Trial briefs shall be submitted as required in the pre-trial order.
In any civil, divorce, or invalidity actions, when the parties are fully joined, counsel shall prepare and present to the Clerk of Court a Notice of Issue.
In a motion submitted to the Court, the moving party shall certify that the other parties have been contacted concerning the motion, and whether the parties object to the motion.
A telefaxed or e-mailed document must show all necessary signatures and proof and method of service or it will not be filed by the Clerk.
The electronic filing must be signed pursuant to Rule 11, Mont. R. Civ. Pro.
The Judge’s name shall be added to the Certificate of Mailing on all documents to show the Clerk that the Judge has been served, including the mechanism of service.
- Document
- All documents
- Placement
- Certificate section
Each party will submit to the settlement judge/master a confidential settlement statement containing a summary of their case and description of strengths and weaknesses on each side.
Any agreement reached in mediation shall be promptly reduced to writing and upon execution by parties, a written status report shall be filed no later than 5 days after the mediation with the Court.
Whenever a petition for the probate of a Will is filed, a copy of the Will shall be attached, unless the original is already on file with the Clerk.
In all cases in which a judgment is entered upon a written instrument, the instrument must be presented to the Clerk at the time the judgment is granted by the Court.
(1) Setting. Following a plea of “not guilty”, the Court will set a deadline for a stipulated Omnibus Memorandum to be filed for the Court’s consideration
If an Omnibus form is not filled out by Defense Counsel by the deadline, the prosecutor shall file for an omnibus hearing.
The Court has approved a memorandum form to be used in conducting an Omnibus Hearing. The Omnibus Hearing will be conducted after counsel has read and completed the form.
(1) Initial Bail Request. At the time of seeking leave to file an Information, the County Attorney shall submit a proposed order together with written recommendations for bail pending initial appearance.
- Document
- Initial bail request
Must include
- •Proposed order
Said Motion shall include whether the Motion is contested by opposing counsel.
Plea agreements under § 46-12-211, MCA, must present a factual basis showing good reason for the Court to accept the plea.
Counsel who intend to proffer a Nolo Contendre under §46-12-212(2), MCA, must present a factual basis showing good reason for the Court to accept the plea.
Whenever a case is at issue and either party desires to have the case tried, counsel may file a request for a scheduling conference setting forth the title and number of the case.
In preparing a presentence investigation report (PSI), the probation officer shall make reasonable effort to contact any victim(s) and inform them of a right to be present and give testimony at the sentencing hearing and seek a written statement to be attached to the PSI.
Filing & Service rules
Electronic Filing Rules
The person faxing or emailing a document must arrange for its delivery to the Clerk of Court’s office.
It is the obligation of the person telefaxing or e-mailing any document to arrange for it to be delivered to the Clerk of Court’s office.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Parties must follow the Montana Supreme Court’s e-filing parameters, and attorneys must use the State of Montana e-filing system for all documents when it is available.
Parties shall adhere to the E-filing parameters set forth by the Montana Supreme Court. If and when available, attorneys shall use the State of Montana e-filing system to file all documents, including proposed Orders.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Counsel must file the completed Omnibus Memorandum through the e-filing system.
Once the Omnibus Memorandum completed by counsel and filed through the e-filing system, it will be signed by the Court and filed with the Clerk.
Page 6 | RULE 14- CRIMINAL PROCEEDINGS (C)(4) Waiver
The Court discourages filing documents by mail.
The court discourages mail filings.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Fax filing is unavailable in Fort Benton when e-filing is unavailable.
When E-filing is not available: i. Fax-filing is not available in Fort Benton.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
When e-filing is unavailable, email filing with the Clerk is preferred unless Montana law requires an original-signature filing.
When E-filing is not available: Unless contrary to Montana statute requiring an original signature filing, Email filing of any document with the Clerk of Court is preferred.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Electronic signatures are accepted pursuant to Rule 11 of the Montana Rules of Civil Procedure.
Electronic signatures are accepted pursuant to Rule 11, Mont. R. Civ. Pro.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
A paper copy of the original document need not be filed.
There is no need to file a paper copy of the original.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
When e-filing is unavailable, documents may be faxed to the Court in Havre at the stated number.
When E-filing is not available: ii. Documents may be telefaxed to the Court in Havre at (406) 265-3693.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
When e-filing is unavailable, documents may be faxed to the Court in Chester at the stated number.
When E-filing is not available: iii. Documents may be telefaxed to the Court in Chester at (406) 759-5996.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Filing Timing and Cure Windows
A fax is filed on the date and at the time the Clerk of Court receives it.
The date and time of receipt of the fax shall be the date and time of filing by the Clerk of Court.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
The written status report must be filed no later than five days after mediation.
Any agreement reached in mediation shall be promptly reduced to writing and upon execution by parties, a written status report shall be filed no later than 5 days after the mediation with the Court.
Page 4 | RULE 12 – ALTERNATE DISPUTE RESOLUTION
The written instrument must be presented to the Clerk at the time judgment is granted.
In all cases in which a judgment is entered upon a written instrument, the instrument must be presented to the Clerk at the time the judgment is granted by the Court.
Page 4 | RULE 8 – JUDGMENT ON WRITTEN INSTRUMENT
Settlement documents must be prepared and filed within thirty days.
Within thirty (30) days, settlement documents must be prepared and filed.
Page 5
Unless all parties effectively waive it, the PSI must be completed and filed at least five days before sentencing, and defense counsel must review it with the Defendant.
Unless effectively waived by all parties, a PSI shall be completed and filed with the Court no later than five (5) days prior to sentencing, defense counsel shall review the filed PSI with Defendant.
Page 6 | RULE 14- CRIMINAL PROCEEDINGS (E) Presentence Investigation
Appearance by JVN or Zoom should be requested, with notice to the Court and opposing parties five days prior.
Appearance via JVN and Zoom should be requested and provide notice to the Court and opposing parties five (5) days prior.
Page 6 | RULE 14- CRIMINAL PROCEEDINGS (G) Electronic Appearance
The Court may summarily reject a plea agreement that is not presented at least one business day before the scheduled jury confirmation hearing.
The Court may summarily reject a plea agreement not presented at least one (1) business day prior to the scheduled jury confirmation hearing.
Page 6 | RULE 14- CRIMINAL PROCEEDINGS (D)(1) Plea Discussions
If an examination is ordered on the Defendant’s motion, defense counsel must ensure the examination report is timely filed.
Should examination be ordered upon defendant’s motion, defense counsel shall be responsible to assure a report of examination under §46-14-206, MCA is timely filed.
Page 6 | RULE 14- CRIMINAL PROCEEDINGS (C)(5) Mental Competency Issues
Service and Proof of Service Rules
Non-jury cases may be set for trial on a party's motion or on the Court's own motion, with reasonable notice given to the parties.
Non-jury cases may be set for trial on order of the Court upon motion of a party. Reasonable notice shall be given to opposing parties. The Court, of its own motion, may set such cases for trial on a date convenient to the Court upon an order giving the respective parties reasonable notice of the date of trial.
Page 1 | RULE 4 – TRIAL CALENDAR & CONDUCT OF TRIALS (B) Non-jury Cases
A copy of a scheduling conference request must be served on opposing counsel of record.
A copy of the request shall be served upon opposing counsel of record.
Page 1 | RULE 3 – TRIAL CALENDAR AND PRE-TRIAL PROCEEDINGS
A party serving discovery requests must submit them to the opposing party on paper and disk or by e-mail.
The party serving requests shall submit requests on paper and disk or e-mail to the opposing party.
Page 2 | RULE 6 – FILINGS OF PLEADINGS, 2. Discovery
If the original is not served on the day of fax or email transmission, the faxed or emailed document must be served under Rule 5 of the Montana Rules of Civil Procedure.
If the original is not served on the same day as the telefax or e-mail transmission, service of the telefax or e-mail document must be made as provided in Rule 5, Mont. R. Civ. Pro.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Copies of all exhibits must be provided to all parties before the hearing.
Copies of all exhibits shall be provided to all parties in advance of the hearing.
Page 6 | RULE 15 – INTERACTIVE VIDEO CONFERENCING
Appearance via JVN and Zoom should be requested and provide notice to the Court and opposing parties five (5) days prior.
Appearance via JVN and Zoom should be requested and provide notice to the Court and opposing parties five (5) days prior.
Page 6 | RULE 14- CRIMINAL PROCEEDINGS (G) Electronic Appearance
Filing Fees and Waivers
Using e-filing, email, or fax does not change or delay required fees, which the filer must pay in the manner and time required by the Clerk.
The use of e-filing, e-mail and telefax equipment shall not change or delay the required payment of fees. It shall be the obligation of the person filing the telefaxed or e-mailed document to pay any required fees in the manner and within the time required by the Clerk of Court.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
The person faxing a document must pay costs associated with the fax equipment or telephone services.
It shall be the obligation of the person telefaxing any document to pay any costs associated with use of telefax equipment or telephone services.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Courtesy Copy Requirements
When a non-resident judge accepts jurisdiction, parties must file all action documents with the appropriate county Clerk of District Court and provide a courtesy copy to the Judge in chambers.
When a non-resident judge accepts jurisdiction of a matter, the parties shall file all documents in the action with the Clerk of District Court in the appropriate county, providing a courtesy copy to the Judge in chambers.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
Adjournment & Extension Requirements
A party seeking a continuance after the trial date is fixed must give five days’ notice and state the grounds, although good cause may shorten notice; continuances are not routinely granted, must not inconvenience the Court, and a motion based on an absent witness must detail the expected testimony, subject to denial if the opposing party admits the witness would so testify unless manifest injustice may result.
When, after the day is fixed for the trial of any cause, if either party shall desire a continuance, they shall give their adversary five days’ notice that application will be made therefor, and the grounds thereof. For good cause the time may be shortened. Continuances may be granted on the Court’s own motion or upon motion of counsel or a party, if such a continuance does not inconvenience the Court in the progress of the trial calendar. Continuances, even when stipulated to by counsel, will not be routinely granted. If the application for a continuance is based on the absence of a witness, the testimony expected to be adduced by the witness shall be set forth in detail in the motion. A party opposing the continuance, without admitting the truth of the testimony, may admit the witness would so testify. In such event, the continuance shall be denied, unless in the opinion of the Court, manifest injustice may result.
Page 1 | RULE 4 – TRIAL CALENDAR & CONDUCT OF TRIALS (D) Continuances
Chambers Communication Rules
Before filing, the party must contact the Judge’s Judicial Assistant to determine whether the Judge prefers a paper chambers copy or an emailed electronic copy.
Prior to filing, the party shall contact the Judge’s Judicial Assistant to ascertain if the Judge prefers a paper copy sent to chambers or an electronic copy emailed to Judicial staff.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
If a case settles before trial without documentation, the parties must promptly inform the Court in person or by conference call.
If a case is settled by settlement conference or other method before the trial date without documentation, parties shall forthwith inform the Court in person or by conference call and a minute entry will be made vacating trial as the case has been settled.
Page 4 | RULE 12 – ALTERNATE DISPUTE RESOLUTION
Arrangements for video conferencing must be made in advance through the Court’s Judicial Assistant.
Arrangements must be made in advance through the Court’s Judicial Assistant.
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Counsel are encouraged, but not required, to remind the Court by letter about matters under advisement.
Counsel is encouraged to remind the Court by letter of any matter taken under advisement.
Page 2 | RULE 6 – FILINGS OF PLEADINGS, 3. Notice of Issue
When e-filing is unavailable, documents may be emailed to the Chouteau County Court in Fort Benton at the stated address.
When E-filing is not available: i. Documents may be emailed to the Chouteau County Court in Fort Benton at: clerkofcourt.chouteau@mt.gov.
Page 3 | RULE 6 – FILINGS OF PLEADINGS
When e-filing is unavailable, documents may be emailed to the Hill County Court in Havre at the stated address.
When E-filing is not available: ii. Documents may be emailed to the Hill County Court in Havre at clerkofcourt.hill@mt.gov
Page 3 | RULE 6 – FILINGS OF PLEADINGS
When e-filing is unavailable, documents may be emailed to the Liberty County Court in Chester at the stated address.
When E-filing is not available: iii. Documents may be emailed to the Liberty County Court in Chester at aseidlitzmelton@mt.gov.
Page 3 | RULE 6 – FILINGS OF PLEADINGS