Rosebud County District Court, Montana Chambers Communication Rules

CRITICAL

A party or counsel seeking JVN equipment for a hearing or meeting unrelated to Sixteenth Judicial District Court business must reserve it through the Clerk or judicial assistant.

Any party/counsel requesting use of the JVN equipment for hearings or meetings other than Sixteenth Judicial District Court business shall make proper reservations for such use through the Clerk of Court or judicial assistant.

CRITICAL

Counsel unfamiliar with the electronic evidence presentation system must advise the Clerk well in advance and arrange training at a time convenient to the Clerk.

At a time well-in-advance of the scheduled trial or hearing date, counsel unfamiliar with the electronic evidence presentation system shall advise the Clerk of Court and shall make arrangements to come to the courthouse at a time convenient to the Clerk of Court in order to receive the necessary training for use of the electronic evidence presentation system.

CRITICAL

Counsel must keep the Clerk and other relevant individuals informed of site or IP address changes affecting JVN participation.

Counsel is responsible for keeping the Clerk of Court and other individuals informed of site or IP address changes effecting JVN participation.

CRITICAL

All matters shall be calendared with the judicial assistant by 4:00 p.m. on the business day before Law and Motion.

All matters shall be calendared with the judicial assistant by 4:00 p.m. on the business day before Law and Motion.

CRITICAL

Contact

Email to clerk

Attorneys or parties who want Orders or Minute Entries emailed must provide the relevant email addresses to the Clerk’s office.

Attorneys or parties must provide the Clerk of Court’s office with the email address(es) to which copies of Orders or Minute Entries are to be emailed.

CRITICAL

A party or counsel granted leave to use JVN must make all necessary arrangements with the Clerk or judicial assistant.

Any party/counsel granted leave to use JVN shall make all necessary arrangements for such use with the Clerk of Court or judicial assistant.

CRITICAL

Contact

Phone

JVN hearing participants must maintain a cell phone or other means of communication so they can be reached if connection difficulties or other delays arise.

Participants in the hearing via JVN are to maintain a means of communication (cell phone) so the individual may be readily contacted in the event of unforeseen difficulty establishing the JVN connection, or other delay.

CRITICAL

At least three weeks before a civil or criminal jury trial, each party’s counsel must notify the Clerk in writing whether the trial will proceed as docketed, so the Clerk can plan the jury pool or other matters.

At least three (3) weeks prior to the commencement of a civil jury trial or criminal jury trial, counsel for each party shall advise the Clerk of Court in writing as to whether said trial will proceed as docketed. The purpose of this notice is to provide the Clerk of Court sufficient time to summon a jury pool, or alternatively to set other matters in the time slot.

CRITICAL

A party must not discuss a substantive issue in a pending or anticipated case ex parte with the Court without notice and approval of all opposing counsel, unless the law expressly allows it.

C. No party shall discuss ex parte with the Court any substantive issue related to a pending or anticipated case without notice and approval of all opposing counsel, or as otherwise expressly allowed by law.

CRITICAL

Court scheduling must be coordinated with the judicial assistant or other personnel designated by the judge.

E. All the Court’s scheduling shall be coordinated with the judicial assistant or other personnel the judge may designate.

CRITICAL

Matters which counsel expect will be contested or are expected to take more than 15 minutes shall be scheduled for additional time with the judicial assistant.

Matters which counsel expect will be contested or are expected to take more than 15 minutes shall be scheduled for additional time with the judicial assistant.

WARNING

Anyone wishing to use specified courthouse facilities for meetings, depositions, or video-conferencing must contact the Clerk of Court to reserve them.

Counsel and other persons wishing to utilize the courtrooms, the jury room, or the law library for meetings, depositions, and video-conferencing shall contact the Clerk of Court to reserve the desired facility so as to avoid possible conflicts with Court matters or others who have already scheduled use of these courthouse facilities.

WARNING

Contact

Email to clerk

An attorney who electronically files any document is deemed to consent in writing to receiving documents electronically.

An attorney who has filed any document in this District electronically is deemed to have provided written consent to receive documents electronically.

WARNING

Before filming, media personnel must contact the Clerk of Court to coordinate equipment placement.

Prior to filming, media personnel shall contact the Clerk of Court to coordinate the placement of equipment in order to avoid disrupting the proceedings.

INFO

Contact

Email

Parties should, whenever possible, avoid discussing substantive matters in email correspondence.

Whenever possible, parties are to avoid addressing substantive matters within email correspondence.