Second Judicial District Court, Washoe County Electronic Filing Rules

CRITICAL

A court using electronic signatures on court documents must adopt safeguards and comply with any adopted AOC electronic-signature guidelines.

A court using electronic signature's on court documents must adopt policies and. procedures to safeguard such signatures and comply with any AOC guidelines for ,electronic signatures that may be adopted.

CRITICAL

Applies to

All documents

All documents must be electronically filed using the court’s E-Flex system.

WHEREAS, the Second Judicial District Court has determined that it is in the best interest of the public, the Court, and its users to require all documents be electronically filed using the E- flex system;

CRITICAL

Beginning January 1, 2016, all documents in the listed criminal, civil, and juvenile case types must be filed electronically using E-flex.

1. All documents in the following case types must be electronically filed using the E-flex system, beginning January 1, 2016: - Criminal - Civil – Adult Guardianship - Civil - Construction Defect - Civil - Probate - General Administration - Other Probate - Set Aside - Special Administration - Summary Administration - Trust/Conservatorship - Juvenile - Delinquency - Juvenile - Dependency

CRITICAL

2018-12 ADMINISTRATIVE MATTER OF MANDATORY E-FILING OF ALL CASES

2018-12 ADMINISTRATIVE MATTER OF MANDATORY E-FILING OF ALL CASES

CRITICAL

A court must allow licensed Nevada attorneys, qualifying non-Nevada attorneys, and proper-person litigants in cases with mandated electronic filing to register.

A court must permit the following users to register:, (1) licensed Nevada attorneys; (2) non~Nevada attorneys permitted to practice in Nevada under Supreme Court Rule 42; and (3) litigants appearing in proper person in a ,particular case in which the court has mandated electronic filin&,.

CRITICAL

Applies to

Election related filing

During extended hours, the Clerk accepts only election-related filings, which may be submitted electronically or in person at the stated address.

During extended hours, the Clerk of Court shall only accept election-related filings. Filings may be accepted electronically through the Court’s electronic filing system or in-person at 75 Court Street, Reno, Nevada 89501.

CRITICAL

2015-08 ADMINISTRATIVE MATTER OF MANDATORY E-FILING

2015-08 ADMINISTRATIVE MATTER OF MANDATORY E-FILING

CRITICAL

A court must maintain forward-migration processes to guarantee future access to electronic court documents.

A court must maintain forward migration processes to guarantee future access to electrobic court documents.

CRITICAL

The vendor must expressly agree in writing to safeguard personal information in accordance with Nevada law.

The vendor must expressly agree in writing to safeguard any.personal information in. accordance with Nevada law.

CRITICAL

Applies to

Document requiring signature under penalty of perjury or notary

By electronically filing the document, the filer verifies that the signatures are authentic.

By electronically filing the document, the electronic filer verifies that the signatures are authentic.

CRITICAL

Except as otherwise provided by the rules, the court must provide registered users in a case electronic access to documents to the same extent as paper access, including for parties and their attorneys.

Except as provided in these rules, a court must provide registered users in a case with access to electronic documents to the same extent it p·rovides access to paper documents. Electronic access to such documents·is required for registered users who are parties or attorneys on a case.

CRITICAL

A court must use a combination of automated and human quality-control procedures sufficient to ensure the accuracy and reliability of its electronic records system.

A court must·institute a combination of automated and human quaJ,ity control procedures sufficient to ensure the accuracy and reliability .of their electronic records system.

CRITICAL

The court must assign each user a confidential, secure log-in sequence.

The court must assign to the user a confidential, secure log-in sequence.

CRITICAL

Beginning October 18, 2018, all documents presented for filing in the Second Judicial District Court must be filed electronically through E-flex unless judicial authority approves an exemption.

Unless an exemption is approved by judicial authority, all documents presented for filing in all case types in the Second Judicial District Court shall be electronically filed using the E-flex system, beginning October 18, 2018.

CRITICAL

A court may mandate electronic filing only if it provides free filing or an appropriate fee-waiver mechanism, allows access-to-justice exceptions, gives adequate advance notice, and trains filers.

A court may mandate use of electronic filing processes in all cases' or a particular type of case only if: (1) the court provides a free electronic filing process or a mech~nism for waiving' electronic fees in appropriate circumstances; (2) the court allows for the exceptions needed to ensure access to justice for indigent, disabled, or se1£- represented litigants; (3) the court provides adequate advanced notice of the mandatory.participation requirement; and (4) the court provides trajning for filers in the use of the process.

CRITICAL

In voluntary electronic processes, a court must scan paper documents and store them electronically.

In volUntary electronic processes, the court must scan paper documents and store them electronically.

CRITICALCivil cases

All civil cases not previously covered by Administrative Order 2015-08, except family cases, must be filed electronically through E-flex beginning May 1, 2016.

All Civil cases not previously identified in Administrative Order 2015-08, excluding family cases, shall be electronically filed using the E-flex system, beginning May 1, 2016.

CRITICAL

A single provider or in-house system must accept filings from other electronic service providers to the extent compatible.

If, however, the~e is a single proyj,der or in- house system, the provider or system must a.ccept filings .from other electronic service providers to the extent it is compatible with them.

CRITICAL

The Resource Center must stamp and file documents presented in person, including those submitted by parties ordinarily required to e-file.

The District Court's Resource Center is directed to stamp and file any document presented in-person, even if presented by a party who is otherwise subject to mandatory electronic filing.

CRITICAL

Administrative Order 2015-08 mandated electronic filing in the listed criminal, civil, and juvenile cases.

WHEREAS, Administrative Order 2015-08 was issued on October 13, 2015, mandating electronic filing in the following cases: • Criminal • Civil - Construction Defect • Civil - Adult Guardianship • Civil - Probate ○ General Administration ○ Other Probate ○ Set Aside ○ Special Administration ○ Summary Administration ○ Trust/Conservatorship • Juvenile - Delinquency • Juvenile - Dependency

CRITICAL

An electronic filing system must support text searches wherever practicable.

The electronic filing system must support text searches wherever practicable.

CRITICAL

The Court’s eFlex electronic filing system will be unavailable from April 24, 2026, at 6:00 p.m. until April 26, 2026, at 9:00 p.m.

the Court’s electronic filing system, eFlex, will be unavailable from Friday, April 24, 2026, beginning at 6:00 p.m. until Sunday, April 26, 2026, at 9:00 p.m.

CRITICAL

A court must maintain in electronic form all documents filed in electronic cases.

A court must ensure that all documents filed in electronic cp'ses are maintained in electronic form.

CRITICAL

eFlex became unavailable on August 5, 2026, and was not expected to be restored until August 7, 2026.

At approximately 12:30 p.m. on August 5, 2026, eFlex became unavailable. Services through eFlex are not anticipate to be restored until Friday, August 7, 2026.

CRITICAL

Beginning October 18, 2018, all documents presented for filing in the Second Judicial District Court must be filed electronically through E-flex.

NOW THEREFORE, all documents presented for filing in all case types in the Second Judicial District Court shall be electronically filed using the E-flex system, beginning October 18, 2018.

CRITICAL

Documents presented in person must be stamped and filed even when the party is subject to mandatory electronic filing.

The District Court's Resource Center is directed to stamp and file any document presented in-person, even if presented by a party who is otherwise subject to mandatory electronic filing.

CRITICAL

The Resource Center must stamp and file any document presented in person, including documents from parties otherwise subject to mandatory electronic filing.

The District Court's Resource Center is directed to stamp and file any document presented in-person, even if presented by a party who is otherwise subject to mandatory electronic filing.

CRITICAL

The electronic filing system must make a confidential document available only to registered users and as provided by law.

The electronic filing system sh,all make the document available only to registered users and only· as provided by law.

CRITICAL

2016-05 ADMINISTRATIVE MATTER OF MANDATORY E-FILING OF CIVIL CASES

2016-05 ADMINISTRATIVE MATTER OF MANDATORY E-FILING OF CIVIL CASES

CRITICAL

Software to read and write electronic documents in required formats must be available free for viewing and free or at reasonable cost for writing and printing.

Software, to read and write electronic documents in required formats must be available free for viewing and available free or at a reasonable cost for writing and printing.

CRITICAL

eFlex electronic filing became unavailable at approximately 12:30 p.m. on August 5, with restoration anticipated on August 10.

At approximately 12:30 p.m. on August 5, 2026, eFlex became unavailable. Services through eFlex are not anticipated to be restored until Monday, August 10, 2026.

CRITICAL

The court must establish registration requirements for authorized users and limit registration to individuals, not organizations or groups.

A court must estaplish registration requirements for all authorized users and must limit the registration of users to individuals, not law firms, agencies, corporations, or other groups.

CRITICAL

Registered users must furnish an email address for filing notices and ensure the court has the correct address.

Registered users must furnish one or more electronic mail addresses that the court and ·any authorized electronic service provider will use to send. notice of receipt and confirmation of :filing. It is the user's r.esponsibility to ensure that the court has the correct electronic mail address.

CRITICAL

All users must register to access a court's electronic filing system over the Internet.

All users ofa court's electronic filing system must register in order to access the electronic filing system over the Internet.

CRITICAL

The eFlex electronic filing system will be unavailable from 6:00 p.m. April 30 until 8:00 a.m. May 4, 2026, and no electronic filings will be accepted after the April 30 cutoff.

The Court’s electronic filing system, eFlex, will be unavailable beginning at 6:00 p.m. on Thursday, April 30, 2026. No filings will be electronically accepted after this time. Any users remaining logged into eFlex after 6:00 p.m. on April 30, 2026, will be logged out of the system regardless of whether their transactions have been completed. eFlex will be unavailable until 8:00 a.m. on Monday, May 4, 2026.

CRITICAL

Applies to

Document

The Resource Center must stamp and file any document presented in person, including documents presented by parties subject to mandatory electronic filing.

The District Court's Resource Center is directed to stamp and file any document presented in-person, even if presented by a party who is otherwise subject to mandatory electronic filing.

CRITICAL

An electronic filing service provider must promptly transmit each electronic filing and its applicable filing fees to the court.

An electronic filing service provider must promptly transmit any electronic filing, with the applicable filing fees, to the court.

CRITICAL

A court must use Internet-browser technology and comply with applicable Administrative Office of the Courts technical standards for electronic filing.

A court must use' Internet browser technology 'and comply with any Administrative Office of the Courts (AOe) technical standards for electronic filing processes.

CRITICAL

A court’s case-management information system must provide a suitable interface for compliant e-filing applications and automated workflow support.

A court's case management in.f'ormation system must provide an application programming interface capable 'of acc0ID:modating any electronic filing application that complies with these rules and must also provide automated workflow support.

CRITICAL

A court’s electronic filing processes must presume that users will view documents on computer screens.

Electronic filing processes adopted by a court must presume that all users will view documents on their computer screens.

CRITICAL

A court-provider contract must acknowledge that the court owns the contents of the filing system and has the exclusive right to control its use.

Any contract between a court and an electronic filing provider must acknowledge that the court is the owner of the contents of the filing -system and has the exclusive right to control its use.

CRITICAL

Beginning May 1, 2016, Administrative Order 2016-05 mandated electronic filing in civil cases not covered by Administrative Order 2015-08, except some Family cases.

WHEREAS, Administrative Order 2016-05 was issued on February 10, 2016, mandating electronic filing in Civil cases not previously identified in Administrative Order 2015-08, excluding some Family cases, beginning May 1, 2016;

CRITICAL

A user’s log-in sequence may be used only by that user and authorized agents or employees, and the user must not knowingly permit anyone else to use it.

The log~ in sequenc.e must be used only by the user to whom it is assigned and by s"ll:ch agents and .employees as the user may authorize: No user shall ~owingly permit his or her log-in sequence to be used by anyone other than his or her authorized agents and employees.

WARNING

A judge may require participation in the electronic filing system in appropriate cases.

In addition, a judge may require participation in the electroJ?ic filing system in appropriate cases .

WARNING

A contract may allow an electronic filing provider to impose other reasonable requirements for use of the electronic filing system.

The contract" may also allow the electronic filing provider to make other reasonable requirem~nts for use of the electronic :5ling system.

WARNING

Applies to

Document requiring signature under penalty of perjury or notary

A document requiring a signature under penalty of perjury or a notary's signature may be submitted electronically if the declarant or notary signed a printed form.

Documents required by law to include a signature under penalty of perjury, or the signature of a notary public, may be submitted electropically, providE?d that the declarant or notary -public has signed a printed form of the document.

WARNING

A paper designated as containing personally identifiable information is electronically accessible only to registered users in the case, remains publicly inspectable at the courthouse unless sealed or confidential by law, and is not reviewed by the clerk for redaction.

If a paper is designated as contajning personally identifiable information, only 'registered users for the case may access the paper electronically. The document will remain available for public inspection at . the courthouse unless otherwise sealed by the court or held confidential by law. The clerk will not review each paper for redaction.

WARNING

Attempts to harm the filing system, alter stored documents or information, or use the system without authorization constitute misuse or abuse and may result in loss of registration or another court-imposed penalty.

Any user who attempts to harto.. the courfs electronic filing system in any manner or attempts to alter documents or information stored on the system has committed misuse of the system. Any unauthorized use of the system is abuse. Misuse or abuse may result in loss of a user's registration or be subject to any other penalty that may be imposed by the court.

WARNING

A court that contracts with an electronic filing service provider may require electronic filers to transmit documents to that provider.

If a court contracts' with an electronic :filing service provider, it may require electronic filers to transmit the documents to the 'provide~.

WARNING

An individual may seek an electronic filing and service exemption using the application form, but judicial approval requires demonstrating one of the listed grounds.

WHEREAS, an individual may file an Application for Electronic Filing And Service Exemption form. Exemptions will be approved by judicial authority if one of the following reasons is demonstrated: • The applicant does not have access to a computer with internet access; • Mandatory electronic filing would cause undue hardship or significant prejudice to the applicant; • The applicant is a licensed attorney with limited resources and unable to meet the requirements for electronic filing but is able to identify a date for compliance; and