Ashtabula County Court of Common Pleas, General Division Filing Timing and Cure Windows

CRITICAL

The stated e-filing window is Monday through Friday, 8:00 AM to 4:30 PM, excluding legal holidays.

Any filing may be e-Filed with the Clerk Monday through Friday, between the hours of 8:00 AM and 4:30 PM, excluding legal holidays.

Checked and corrected to match the court's document on Oct 9, 2026CRITICAL

After notice of compliance issues, the filer has 72 hours, excluding weekends and holidays, to correct and resubmit the document.

If the Clerk’s review finds the submission does not comply with Court rules, policies, procedures, and practice, the filer shall be notified and have seventy- two (72) hours, excluding weekends and holidays, to remedy the compliance issues and re-submit the corrected document.

CRITICAL

A submission is deemed filed upon acceptance, with an electronic stamp reflecting when it was submitted to the e-File system.

Upon acceptance, the submission shall be deemed filed and shall receive an electronic stamp that includes the date and time that the filer submitted the document to the Court’s e-File system. Once accepted the document will be deemed filed for purposes of Ohio Law and relevant Rules of Court Procedure.

Checked and corrected to match the court's document on Oct 9, 2026WARNING

Electronic filing is available Monday through Friday from 8:00 AM to 4:30 PM, except on legal holidays and other days the Court is closed.

Electronic - 11 - ===== PAGE 12 ===== filing will be available Monday through Friday, from 8:00 AM to 4:30 PM, excluding legal holidays or other days upon which the Court is closed.

WARNING

If a system error prevents receipt, the Court may, in its discretion, permit filing nunc pro tunc to the submission date.

If a submission is not received by the Court because of System Error, the Court may, upon its discretion, enter an order permitting the document to be filed nunc pro tunc to the date it was submitted.

INFO

The Clerk reviews electronically submitted data and documents for compliance before creating a docket entry or docketing the case.

The Clerk shall review the data and documents electronically submitted to ensure compliance with Court rules, policies, procedures, and practices before creating a docket entry or before docketing the case.

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Any document filed electronically that requires a filing fee shall be rejected by the clerk of court unless the filer has complied with the mechanism established by the Court for the payment of filing fees in accordance with Civ. R. 5(E)(3).

Summary: The clerk rejects electronically filed documents requiring a fee if the filer has not complied with the Court’s payment mechanism.

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All documents submitted will be considered filed when the date/time has been stamped by the Clerk on the fax. For purpose of this section, the date/time stamped produced by the Clerk’s fax machine shall constitute the date/time stamp of the Clerk.

Summary: A fax filing is considered filed when the Clerk’s date and time stamp appears on the fax, including a stamp produced by the Clerk’s fax machine.

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Upon receipt, the Court’s e-File system shall issue a confirmation that the submission has been received. The confirmation shall include the date and time of receipt and serve as proof of receipt.

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After Clerk Review, a filer will receive notification from the Clerk that the submission has been accepted or rejected by the Clerk.

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Faxing a copy of the pleading to the Court’s office does NOT constitute filing for purposes of this rule.

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Deadline

1 business days

The attorney must verify with the Clerk within one business day of filing that the fax filing was received and accepted.

The attorney shall verify with the Clerk, within one (1) business day of the filing, the receipt and acceptance of the facsimile filing.

CRITICAL

A motion requesting fees and expenses to defend an action must be filed at least 14 days before the hearing on the motion being defended.

A request for attorney fees and expenses to defend an action shall be made by motion filed at least fourteen (14) days prior to the hearing on the motion being defended.

CRITICAL

The itemized attorney-fee statement must be filed with the Court no later than 7 days before the hearing at which the requested fees will be adjudicated.

An itemized statement describing the services rendered, the time for such services, and the requested hourly rate for the in court time and out of court time shall be filed with the Court, and exchanged with opposing counsel or pro se party no later than seven (7) days before the hearing in which the fees requested will be adjudicated.

CRITICAL

Deadline

24 hours

Proposed jury instructions must be submitted 24 hours before trial.

Twenty-Four Hours prior to any jury trial, counsel for both parties shall jointly submit to the Court, in Word Format, proposed jury instructions.

CRITICAL

Witness and exhibit lists must be submitted seven days before trial.

Seven days prior to any jury trial, counsel for both parties shall submit to the Court a witness and exhibit list.

CRITICAL

A party opposing a motion must file a written response within 14 days after receiving the motion.

Each party opposing the motion shall file a written response within fourteen (14) days after receipt of the motion.

CRITICAL

The preliminary judicial report must be current to within fourteen days before the complaint or other pleading requesting judicial sale is filed.

The preliminary judicial report shall be current to within fourteen days prior to the filing of the Complaint or other pleading requesting judicial sale.

CRITICAL

The proposed confirmation entry must be sent to the Prosecutor’s Office for approval at least fourteen days before submission to the Court and include the specified tax, penalty, and interest payments.

The proposed confirmation entry shall be provided to the Ashtabula County Prosecutor’s Office for approval at least fourteen (14) days prior to being submitted to the Court, and shall include the payment of any outstanding delinquent taxes, unpaid current year taxes (prorated to the date of sale), and all penalties and interest due.

CRITICAL

The other party may file counter affidavits within fourteen days after service of the complaint, answer, counterclaim, or motion for use in deciding the specified temporary orders.

Counter affidavits may be filed by the other party within fourteen days from the service of the complaint, answer, counterclaim, or motion to be used by the court or magistrate in making a temporary spousal support order, child support order, and order allocating parental rights and responsibilities for the care of children.

CRITICAL

After a covered temporary order is journalized, the court must grant a requesting party an oral hearing to modify it within twenty-eight days of a written request.

Upon written request, after any temporary spousal support, child support, or order allocating parental rights and responsibilities for the care of children is journalized, the court shall grant the party so requesting an oral hearing within twenty-eight days to modify the temporary order.

CRITICAL

To prevent admission of the assessor’s report upon a party’s motion, an objection must be filed and served on opposing counsel at least seven days before the scheduled hearing.

Unless an objection is filed with the Court and served on opposing counsel, not less than seven (7) days before the scheduled hearing, the report of the assessor shall be admitted into evidence upon motion of either party.

CRITICAL

The required child-support disclosures must be submitted to the Court at least 14 days before the hearing in the specified proceedings.

In every action involving an objection to an original administrative order setting child support, a hearing request or an objection to an administrative modification of child support, or a motion seeking modification of an existing child support order, the parties or counsel shall submit the following to the Court no less than fourteen (14) days before the date of the hearing:

Checked and corrected to match the court's document on Oct 9, 2026CRITICAL

The report preparer must prepare a written final report complying with Sup.R. 48(F), file it with the Court, and make it available to the parties seven (7) days before the dispositional hearing.

Prepare a written and final report that complies with the requirements of Sup.R. 48(F), file it with the Court and make it available to the parties seven (7) days before the dispositional hearing; and,

CRITICAL

A party may file written objections and serve all other parties within fourteen days of the decision’s filing date.

A party may file written objections to a parenting coordinator’s decision with the Court and serve all other parties to the action within fourteen days of the filing date of the decision.

CRITICAL

If a party timely files objections, any other party may file and serve additional objections no later than ten days after the first objections are filed.

If any party timely files objections, any other party may also file objections with the Court and serve all other parties to the action, not later than ten days after the first objections are filed.

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A Request for Hearing to Contest must be filed within 14 days after service of the Petition to Register a Foreign Parenting Order.

A Request for Hearing to Contest must be filed within 14 days of service of the Petition to Register a Foreign Parenting Order (See Appendix 5).

CRITICAL

Deadline

24 hours

News media must obtain written, hearing-specific authorization by filing the required form at least 24 hours before each hearing, unless the Court waives advance notice for good cause.

I. News media representatives must receive authorization from the Court for broadcasting, televising, filming, recording, or the taking of photographs in the courtroom. The authorization shall be in writing and only upon submission of the “Request for Permission to Photograph, Televise, Record, or Broadcast Court Proceedings” form utilized by the Court. J. The “Request for Permission to Photograph, Televise, Record, or Broadcast Court Proceedings” form shall be filed at least twenty-four (24) hours prior to the scheduled hearing (See Appendix 8). Authorization is hearing specific; a new request must be submitted prior to each hearing that news media representatives wish to cover. The Court may waive the advance notice for good cause. All applications shall become a record of the proceedings

WARNING

A party may file a complaint about the parenting coordinator within one year after the appointment ends.

A party to a case appointed to parenting coordination may file a complaint regarding the parenting coordinator within one year from the termination of the appointment.

WARNING

The parenting coordinator must respond in writing to the Court within fourteen days after receiving the complaint.

The parenting coordinator has fourteen days from the date of the receipt of the complaint to respond in writing to the Court.

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However, the Court will issue such orders only where it is shown that irreparable harm will occur to the child unless immediate action is taken and a hearing shall be held within fourteen (14) days.

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All written requests must be received by the CSEA no less than fourteen (14) days before the scheduled hearing date and submitted to the Court.

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The decision shall be immediately filed with the Court

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A judge or magistrate shall issue a ruling on the objections within thirty days from the date of the last objection filed.

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The Court shall conduct an investigation into the allegations and shall issue a response within thirty days from the date the complaint was filed.

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A hearing will be scheduled within 30 days of a request.