Auglaize County Court of Common Pleas Electronic Filing Rules

CRITICAL

Applies to

Pleadings and other papers

Pleadings and other papers may be filed by fax with the Clerk in the Criminal, Civil, and Domestic Relations Divisions at the stated number, subject to the listed conditions.

Pleadings and other papers may be filed in the Criminal, Civil and Domestic Relations Division of the Court with the Clerk of Courts by facsimile transmission to 419-739-6768 subject to the conditions listed below:

CRITICAL

Applies to

Pleadings and other papers

Pleadings and other papers may be filed by fax with the Clerk in the Juvenile and Probate Divisions at the stated number, subject to the listed conditions.

Pleadings and other papers may be filed in the Juvenile and Probate Division of the Court with the Clerk by facsimile transmission to 419-738-1061 subject to the conditions listed below:

CRITICAL

Applies to

Fax filing

Fax filing is not accepted for the listed documents, including filings requiring a cost deposit or witness-fee check.

(B) The following documents will not be accepted for fax filing: original wills and codicils, cognovit promissory notes, written pleas of not guilty, written pleas of not guilty by reason of insanity, and any pleadings for filing that require a deposit for costs or check for witness fee.

CRITICAL

Applies to

Fax filing

A faxed document is the effective original filing, but the filer must retain the source document and cover sheet and produce them to the court on request.

(A) A document filed by fax shall be accepted as the effective original filing. The person making a fax filing need not file any source document with the Clerk of Court but must, however, maintain in her records and have available for production on request by the court the source document filed by fax, with original signatures as otherwise required under the applicable rules, together with the source copy of the facsimile cover sheet used for the subject filing.

CRITICAL

Fax filings may not be sent directly to the court and must be transmitted through the facsimile equipment operated by the Clerk of Courts.

(B) Fax filings may NOT be sent directly to the court for filing but may only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.

CRITICAL

Anyone filing with the Clerk or Court must register as an e-filer, use the assigned electronic identifier for case documents, and create an account with the Clerk-determined online payment agent.

Persons filing documents with the Clerk or the Court must become registered e- filers. Registered e-filers will receive a confidential and unique electronic identifier that shall be used to file, serve, receive, review, and retrieve e-filed pleadings, orders, and other documents in the case. The e-filer is required to create an account with an on-line payment agent determined by the Clerk of Courts.

CRITICAL

An attorney or party who registers as an e-filer agrees to file electronically and serve the parties and Court under Ohio Civil Rule 5, and receives filing notices in the e-filer account.

By registering as an e-filer, the attorney or party agrees to file documents electronically and shall serve parties to a case and the Court in accordance with Ohio Civil Rule 5. The e-filer will receive notice of filing to the e-filer’s account.

CRITICAL

Applies to

Case initiating document

When electronically filing a document that starts a case or adds a party, the filer must electronically file service instructions, the initiating document, and—if using a process server—a current appointment order.

When e-filing a complaint or other document initiating a case or adding a party, the filer must:  Electronically file separate instructions for service, including the names and addresses of those to be served.  Electronically file the complaint, third party complaint, or other initiating document.  Electronically file a current copy of the order appointing the individual process server if the document is to be served by a process server.

CRITICAL

Applies to

Subpoena

A subpoena to be issued by the Clerk must be filed in paper form with the Clerk.

Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

CRITICAL

Applies to

Deposition

Depositions may not be filed electronically.

Depositions must be filed in a sealed envelope in the office of the Clerk of Courts and shall include the printed transcript but may include a CD or flash drive. The Case number and parties shall be notated on the envelope. Depositions shall not be filed electronically.

WARNING

E-filing is not available for every case type.

E-filing will not be permitted for all case types.

WARNING

Documents that cannot be adequately viewed in PDF and the listed categories are exceptions to e-filing; the former must be filed in physical form.

Exhibits, attachments, or other documents that may not be comprehensibly viewed in a pdf shall be filed in their physical form with the Court. All documents related to Petition for Domestic Violence Civil Protection Order (R.C.3113.31), Petition for Dating Violence Civil Protection Order (R.C.3113.31), Certificates of Judgment, State Tax Liens, Garnishments, Original wills and codicils, cognovits promissory notes, Depositions, or any pleading for filing that requires a check for witness fees.

WARNING

Unregistered pro se parties may file paper documents in person or by U.S. Mail, and those documents become filed and part of the official record when entered in the Case Management System.

Pro se parties who are not registered users of the Court’s e-file system may file documents in paper form with the Clerk in person or by U.S. Mail. Documents filed in accordance with this Rule shall be deemed filed and shall become the Court’s Official court record when they are entered by the Clerk in the Court’s Case Management System.

INFO

The Clerk may implement electronic filing and related electronic public access in a manner she determines best, subject to statutory and Supreme Court requirements and available resources.

(h) The Clerk may implement electronic filing and all related electronic public access as per statutory and Supreme Court requirements in the manner in which she determines to be the most efficient, cost effective and best practice, taking into account the resources she has available.

INFO

Electronically filed documents become part of the Court’s official record when accepted and docketed.

Electronically filed, accepted and docketed documents are the official record of the Common Pleas Court of Auglaize County, General and Domestic Relations Divisions (“Court”)

INFO

An electronically filed document is deemed signed by the person or court official who submitted it.

Every electronically filed pleading, motion, order, judgment or document is deemed signed by the judge, magistrate, clerk, attorney, party, or person who submitted it.

INFO

Filings may be submitted electronically to the Clerk at any time, 24 hours a day and seven days a week.

Any filing may be e-filed with the Clerk 24 hours a day, 7 days a week.