Auglaize County Municipal Court, Ohio Electronic Filing Rules

CRITICAL

Registration obligates the attorney or party to file electronically and serve the parties and Court under Ohio Civil Rule 5, with filing notices sent to the e-filer’s account.

By registering as an e-filer, the attorney or party agrees to file documents electronically and shall serve parties to a case and the Court in accordance with Ohio Civil Rule 5. The e-filer will receive notice of filing to the e-filer’s account.

CRITICAL

Applies to

Document requiring filing deposit or fee

A document requiring a filing deposit or fee to achieve valid filing status must be filed in the same manner as other e-filed documents.

Any document requiring payment of a filing deposit for fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other e-filed document.

CRITICAL

Original wills and codicils, cognovit promissory notes, specified written pleas, and pleadings requiring a cost deposit or witness-fee check may not be filed by fax.

(B) The following documents will not be accepted for fax filing: original wills and codicils, cognovit promissory notes, written pleas of not guilty, written pleas of not guilty by reason of insanity, and any pleadings for filing that require a deposit for costs or check for witness fee.

CRITICAL

Persons filing documents with the Clerk or Court must register as e-filers and use their assigned electronic identifier for the listed filing and document-access activities.

Persons filing documents with the Clerk or the Court must become registered e-filers. Registered e-filers will receive a confidential and unique electronic identifier that shall be used to file, serve, receive, review, and retrieve e-filed pleadings, orders, and other documents in the case.

CRITICAL

Applies to

Exhibit or attachment

Exhibits, attachments, and other documents that cannot be adequately viewed in PDF must be filed in physical form with the Court.

Exhibits, attachments, or other documents that may not be comprehensibly viewed in a pdf shall be filed in their physical form with the Court.

CRITICAL

E-filers must create an account with the online payment agent selected by the Clerk of Courts.

The e-filer is required to create an account with an on-line payment agent determined by the Clerk of Courts.

CRITICAL

Applies to

Initiating document

When e-filing an initiating document or one adding a party, the filer must electronically submit the document and separate service instructions, and must also submit the current process-server appointment order when applicable.

When e-filing a complaint or other document initiating a case or adding a party, the filer must:  Electronically file separate instructions for service, including the names and addresses of those to be served.  Electronically file the complaint, third party complaint, or other initiating document.  Electronically file a current copy of the order appointing the individual process server if the document is to be served by a process server.

CRITICAL

Applies to

Subpoena

A subpoena to be issued by the Clerk must be filed in paper form with the Clerk.

Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

WARNING

Garnishments, original wills and codicils, cognovits promissory notes, depositions, and pleadings requiring a witness-fee check are exceptions to e-filing.

Garnishments, Original wills and codicils, cognovits promissory notes, Depositions, or any pleading for filing that requires a check for witness fees.

WARNING

Applies to

Pleadings and other papers

Pleadings and other papers may be filed with the Clerk by fax at 419-739-6768, subject to the stated conditions.

Pleadings and other papers may be filed in the Criminal, Civil and Small Claims Divisions of the Court with the Clerk of Courts by facsimile transmission to 419-739-6768 subject to the conditions listed below:

WARNING

E-filing is not available for every case type.

E-filing will not be permitted for all case types.

INFO

A pro se party who is not registered to use the Court’s e-file system may file paper documents with the Clerk in person or by U.S. Mail.

Pro se parties who are not registered users of the Court’s e-file system may file documents in paper form with the Clerk in person or by U.S. Mail.

INFO

Applies to

Proof of insurance

In traffic cases, the Clerk may accept paper, email, or electronic proof of insurance showing coverage on the citation date.

In all traffic cases before the Auglaize County Municipal Court, the Clerk of Courts may accept paper, email, and electronic proof of insurance that demonstrates the Defendant was insured on the date of the citation.