Cambridge Municipal Court, Ohio
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Adjournments
- A continuance of a trial or hearing requires a written motion showing good cause, filed at least seven days beforehand; an unforeseen emergency may waive that deadline, and the motion must state the opposing party's position.
- A preliminary-hearing continuance requires a written motion showing good cause, filed at least 24 hours before the hearing; the Court may waive that deadline for an unforeseen emergency, and the motion must state the prosecutor's position.
- A continuance requires a written motion, an appropriate deposit, and good cause; the motion is due at least seven calendar days before trial or hearing, although the timing requirement may be waived for an unforeseen emergency.
Page & Word Limits3 rules
The motion shall not exceed fifteen (15) pages including any supporting documents/exhibits. The Court may allow additional pages by Judgment Entry upon the filing of a motion and for good cause shown.
- Motion
- Up to 15 pages
4. Facsimile filings shall not exceed fifteen (15) pages in length, excluding the cover sheet.
- Facsimile filing
- Up to 15 pages
A motion, including supporting documents and exhibits, is limited to 15 pages; the Court may allow more by Judgment Entry upon motion and good cause, and may overrule a motion exceeding the limit without leave or destroy excess pages.
- Motion
- Up to 15 pages
- All motions
Exception
More pages with leave of court
Court's wording
The motion shall not exceed fifteen (15) pages including any supporting documents/exhibits. The Court may allow additional pages by Judgment Entry upon the filing of a motion and for good cause shown. If a party fails to provide a brief or memorandum or exceeds the 15-page limit without leave of Court, the Court may overrule the motion without consideration. Excess pages will be destroyed.
Document Format Requirements11 rules
A signed source document filed by fax may be submitted as a signed copy or as an unsigned copy bearing “/s/” and the signer's name in the signature location.
Court's wording
H. Signature: A party who wishes to file a signed source document by fax shall either: 1. Fax a copy of the signed source document; or 2. Fax a copy of the document without the signature but with the notation “/s/” followed by the name of the signing person where the signature appears in the signed source document.
Proposed orders and entries (or other documents requiring a Judge’s signature) shall reference the specific motion to which they apply, and shall be filed in Microsoft Word document format, and shall not contain any mail merge fields or macros embedded in the documents.
- File type
- Word
- Proposed order
- Entry
Formatting
- •The document must reference the specific motion to which it applies
- •The document must not contain embedded mail merge fields or macros
- •The requirement also applies to other documents requiring a Judge's signature
All documents submitted for filing, with the exception of proposed orders and entries (or other documents requiring a Judge’s signature) shall be filed in Portable Document Format (PDF). Such documents may either be signed by hand or scanned0in or they may be signed electronically as set forth in this Rule.
- File type
Electronic signatures in case records will be limited to Court personnel. To ensure that the electronic signature is authentic, the signer must use a username and password to log into the Court’s secured network to access the document to be signed.
Judges and magistrates may sign documents electronically; those signatures have conventional legal effect, must be authenticated through the secured network, and passwords may be shared only with the Court Administrator and/or Clerk of Court.
Court's wording
Documents may be signed by a Judge or Magistrate with an electronic signature. All orders, decisions, entries, permits, judgments, and other documents signed in this manner shall have the same force and effect as if the Judge or Magistrate had affixed his or her signature in a conventional manner. To ensure that the electronic signature is authentic, the signer must use a username and password to log into the Court’s secured network to access the document to be signed. No Judge or Magistrate shall share these passwords with others except for the Court Administrator and/or Clerk of Court.
A document bearing a nonparty third-party signature must be hand-signed and scanned into PDF format.
- File type
Formatting
- •The document must be hand-signed and scanned in
Court's wording
A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.
Electronically submitted documents requiring an attorney’s or submitter’s signature must use the conformed-signature format, except hand-signed documents scanned as PDFs; the conformed signature is treated as a legal signature.
Court's wording
Any document submitted electronically with the Clerk that requires and attorney’s or a submitter’s signature (other than hand-signed documents scanned in PDF format) shall be signed with a conformed signature of “/s/(name)”. The correct format for an attorney’s signature is as follows: /s/Attorney Name Attorney Name, Registration Number The conformed signature on an electronically submitted document is deemed to constitute a legal signature on a document.
Jury selection shall be recorded including all sidebar conferences.
Formatting
- •Jury selection must be recorded, including all sidebar conferences
When the jury has agreed upon its verdict, the jurors shall sign the appropriate verdict form in ink.
- Verdict form
Formatting
- •The verdict form must be signed in ink.
All requests for excusal, exemption or deferral must be made in writing.
The parties may waive this process in civil matters, but only if the waiver is on the record.
Document Filing Requirements76 rules
Attorneys practicing before this Court (except for pro se litigants) shall designate their capacity as trial counsel on all pleadings, motions, petitions, etc. filed in this Court. A law firm shall not be designated as trial counsel.
Requests for permission to broadcast, record, photograph or televise in the courtroom shall be made in writing to the Judge or Magistrate to whom the case is assigned as far in advance as reasonably practical by a motion form available at the Court, but no later than one-half (1/2) hour prior to the courtroom session unless otherwise permitted by the trial Judge.
Once an appearance is made, an attorney may withdraw from a case only with leave of court or notice of substitution of counsel. Withdrawal shall be permitted only upon written motion filed with the court. The motion shall include (1) the specific reasons for requesting withdrawal; (2) the name and address of a substitute attorney, if any; and (3) proof of notification to the opposing attorney and to the client.
Attorneys who wish to appear pro hac vice must comply with Ohio Gov. Bar R. XII regarding pro hac vice certification and familiarize themselves with these local rules.
All motions, unless made during a hearing or trial, shall be in writing and accompanied by a memorandum stating the grounds for the motion and citing relevant authorities.
Court filings must include trial counsel's original signature, name, office address, telephone, fax, email, and Ohio Supreme Court Certificate of Registration number.
Court's wording
All such documents shall bear, in addition to the original signature of trial counsel, counsel's name, office address, office telephone number, fax and email, as well as the number of counsel's Ohio Supreme Court Certificate of Registration, as provided by Ohio Gov. Bar R. VI, § 4.
Civil documents must be signed in compliance with Civil Rule 11.
B. All motions shall be accompanied with a proposed entry. Failure to supply a proposed entry may delay the Court ruling on such motion or may result in the motion being denied.
A continuance request based on a conflicting trial date must include the conflicting trial notice, or the motion will be denied.
Court's wording
If counsel is alleging a conflicting trial date as the reason for continuance, the conflicting trial notice MUST be attached to the notice. Failure to attach a copy of the conflicting hearing shall result in a denial of said motion to continue.
C. Any party, or counsel for any party, who is aware that there is a need for interpretive services shall notify the Court of that need in writing no later than seven (7) days following assignment of trial date. Written notice shall include the specific language needed.
A. Applicability: These rules apply to all proceedings in the Cambridge Municipal Court, except cognovit promissory note actions which must be filed as the original document.
2. A document filed by fax shall be accepted as the effective original filing.
The filer must keep the source document and cover sheet available for Court inspection until the case is closed and all post-judgment relief opportunities are exhausted.
Court's wording
3. The original (source) document and cover sheet filed by facsimile shall be maintained by the person making the filing and made available for inspection by the Court upon request. The document and cover sheet shall be maintained until the case is closed and all opportunities for post judgement relief are exhausted.
A fax filing must include a cover page with the specified case, document, transmission, judge, page-count, and filer information.
- Document
- Facsimile filing cover page
Must include
- •Caption
- •Judge name
- •Page count
- •Case number
Court's wording
D. Fax Cover Page: The person filing a document by fax shall also include a cover page containing all the following information: 1. The case caption; 2. The case number; 3. The title of the document being filed (e.g. Defendant Jones Answer to Amended Complaint; Plaintiff Smith’s Response to Defendant’s Motion to Dismiss); 4. The date of the fax transmission; 5. The transmitting facsimile number; 6. The name of the judge to whom the case is assigned, if any; 7. The number of pages included in the transmission, including the cover page; 8. The name, address, telephone number, fax number, Supreme Court registration number, if applicable, and e-mail address of the person filing the document, if available.
I. A party who files a signed document by fax or email represents that the physically signed source document is in his/her possession or control.
Each exhibit to a facsimile that cannot be accurately transmitted via facsimile for any reason must be replaced by an insert page describing the exhibit and why it is missing.
A separately filed missing exhibit must have a cover sheet identifying the court, case, case number, judge, and exhibit title, and the filing must be signed and served under the rules for pleadings.
- Document
- Exhibit
Must include
- •Caption
- •Judge name
- •Case number
Court's wording
Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, caption of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” with Plaintiff Smith’s Response to Defendants Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this Court.
When any complaint or third-party complaint is submitted for electronic filing, the filing party shall file a case designation sheet.
Consistent with the Ohio Rules of Civil Procedure, the filing party shall also file instructions for service
For a document requiring multiple signatures, the submitter must sign it, affirm and indicate the other signers’ agreement, identify the other signatories with written authorization, and submit it electronically.
Court's wording
When a stipulation or other document requires two or more signatures: 1. The submitting party or attorney shall sign the stipulation or document himself or herself as follows: “/s/John Smith”. 2. The submitting party or attorney shall then include an affirmation that the contents of the document are acceptable to all persons required to sign the document. The submitter shall indicate the agreement of all other counsel and/or parties at the appropriate place in the document, usually on the signature line. 3. The submitting party or attorney shall then submit the document electronically, identifying all of the other signatories as follows: “/s/ Jane Doe, with written authorization, by John Smith,” etc.
Parties requesting permission to appear remotely must submit a completed Remote Appearance Request Form.
Court's wording
To request permission for remote appearance, parties must submit a completed Remote Appearance Request Form, available on the Court’s website: https://cambridgeoh.org/court/. The completed form must be submitted to videoappearances@cambridgemunicipalcourt.com.
Applications for Sealing of Court Records shall be made on the form approved by the Court.
Attorneys and parties must disclose AI use in submitted documents and provide a certificate with the document describing the technology and its role, and attesting to human accuracy review of generative-AI language.
- Document
- Document pleading or motion
Must include
- •AI disclosure
Court's wording
C. Attorneys and parties must disclose the use of any AI-assisted technology in the creation or editing of all documents, pleadings, and motions submitted to the court. A certificate shall be provided when the document is submitted, notifying the court that a portion or all of the document was drafted by generative AI (such as ChatGPT, Harvey.AI, or Google Bard). The certification shall include a general description of the AI technology used and its role in the preparation of the materials, together with an attestation that all language drafted by generative artificial intelligence has been checked for accuracy using traditional legal resources by a human being.
A. The Clerk of Court shall require the filing of a written complaint, E-ticket, or Uniform Traffic Ticket before placing an individual's name on the traffic/criminal docket.
An officer electronically signing a criminal complaint and summons must have the signature attested to by a peace officer, judge, clerk, or deputy clerk for the document to be considered certified.
Court's wording
2. A law enforcement officer who files a criminal complaint and summons pursuant to this rule and electronically affixes the officer’s signature thereto, shall also have his/her signature attested to by either a peace officer, judge, clerk, or deputy clerk after which the complaint and summons shall be considered to have been certified and shall have the same rights, responsibilities, and liabilities as with all other criminal complaints and summons issued.
Supporting documentation shall be attached to any motions to continue the hearing date.
A Written Plea of Not Guilty is subject to approval by the Judge.
Prior approval from the City Law Director is required.
Conditions of bond shall be submitted with the plea.
The State shall be prepared to make recommendations to the Court which address all statutory, constitutional, and criminal rule pretrial release or detention considerations, including those listed in Ohio Revised Code Section 2937.011.
The State shall specifically address the issues of victim protection and public safety in all cases alleging offenses of violence or sexually oriented offenses.
The defendant will review and sign pretrial supervision agreement setting forth all requirements of supervision.
Counsel for the Defendant shall notify the Court, in writing, the results of the pretrial.
Electronic Media Evidence (DVD/flash drive) shall be brought to the final pretrial so that compatibility with court equipment can be determined.
Any party desiring a jury trial in a criminal/traffic case shall demand the same in accordance with Criminal Rule 23. The jury demand must be in writing by separate instrument.
All requests for compensation for payment shall be made by accurately completing the prescribed Ohio Public Defender forms and submitting them to the Court within thirty (30) days after withdrawal by counsel or termination of the case, whichever is sooner.
Appointed counsel shall obtain from each alleged indigent defendant an affidavit of indigency setting forth the facts in support. Ohio Public Defender form OPD-206R shall be utilized.
Attorneys who desire to be removed from the appointed counsel list shall notify the Court Administrator in writing.
A. All motions, unless made during a hearing or trial, shall be in writing and accompanied by a memorandum stating the grounds for the motion and citing relevant authorities.
E. All motions shall be accompanied with a proposed entry. Failure to supply a proposed entry may delay the Court ruling on such motion or may result in the motion being denied.
Upon notice to the plaintiff, failure to file a motion for default shall result in dismissal of the complaint for want of prosecution.
Motions for default judgement shall be supported by an affidavit of proof of damages. For cases based on an account, the account statement must be submitted, along with proof by affidavit that no subsequent payments have been made on the account and proof of all assignments/transfers of the account.
Any party desiring a jury trial in a civil case must demand the same in accordance with Rule 38 of the Ohio Rules of Civil Procedure. The jury demand must be in writing by separate instrument.
When ordered by the Court, counsel for the prevailing party must prepare a proper Journal Entry and submit it to the Court.
Court's wording
The Court shall prepare Journal Entries. However, when ordered by the Court, counsel for the party in whose favor an entry, order, judgment, or decree is entered, shall prepare a proper Journal Entry and submit it to the Court within fourteen (14) days of the order.
Each party shall file a complete set of instructions suitable for charging the jury in the captioned matter no later than the day of the scheduled Final Pretrial.
2. Where the judgment is more than thirty (30) days old, but less than sixty (60) days old, plaintiff must file a Motion for Leave to Apply for a Writ and serve a copy of the motion on the defendant(s).
A complaint in Forcible Entry and Detainer shall be filed and shall set forth the grounds for the eviction and shall be accompanied by a copy of the notice under ORC § 1923.04.
It shall be the responsibility of any party filing a counterclaim, crossclaim or third-party complaint exceeding the monetary jurisdiction of the court to also file a motion to certify the case to the Court of Common Pleas.
In the event such continuance is filed by an attorney, a proposed entry MUST accompany the motion.
The questionnaire must be completed in its entirety and returned to the Court using the self-address envelope provided. The competed questionnaire must be received by the Court within five (5) days of receipt.
***IF YOU HAVE A PHYSICAL CONDITION THAT WOULD PREVENT YOU FROM SERVING, YOU MUST SUBMIT A STATEMENT FROM YOUR DOCTOR.***
C. The Court may refuse filing if filed with inaccurate information or filed without proposed entry.
B. A person may request, in writing, a full or partial transcript of any Court proceeding using the form approved and provided by the Court, or upon written motion.
Requests for copies of electronic recordings must be directed to the Clerk of Court and made on the Clerk’s Office or Court website form.
Court's wording
E. Copy of Record of Proceeding: All requests for copies of the electronic recording of any court proceeding shall be directed to the Clerk of Court and a copy, produced as a flash drive, which will be provided for a nominal fee. Said flash drive may not be used to create an official transcript of proceedings unless procedures in section (B) of this Rule are followed. All requests shall be made on a form provided by the Clerk’s Office or on the Court’s website: https://cambridgeoh.org/court/.
The State may file recommendations in writing prior to the times of the hearing and in lieu of appearance, provided that those recommendations address all the above-mentioned considerations. The Court may order the Prosecutor to appear at any hearing, even if written recommendations have been filed.
Motions will be considered without a hearing on the date of the final pretrial unless an oral hearing is requested in the original motion.
Filing & Service rules
Electronic Filing Rules
Fax filings must be sent to the Clerk's dedicated fax equipment, not directly to the Court.
5. Facsimile filings may NOT be sent directly to the Court for filing but may only be transmitted directly to the dedicated facsimile equipment operated by the Clerk of Court.
Page 11 | RULE NO. 1.17: FACSIMILE FILINGS, C. Procedure
Documents sent to an email address other than the designated filing addresses will be rejected and not considered properly filed.
Documents submitted to any other e-mail address will be rejected and not considered properly filed.
Page 13 | RULE NO. 1.18: FILING BY ELECTRONIC TRANSMISSION
Documents that require a filing fee or service by the Clerk may not be filed by facsimile.
No document shall be accepted by the Clerk of Court for facsimile filing if it requires a filing fee or service by the Clerk of Court.
Page 13 | L. Fees and Costs
Documents filed electronically must be sent only to the designated Traffic/Criminal or Civil Clerk email address.
Documents may be filed by electronic transmission only to the following addresses: a. Traffic/Criminal Clerk: tcfilings@cambridgemunicipalcourt.com b. Civil Clerk: civilfilings@cambridgemunicipalcourt.com
Page 13 | RULE NO. 1.18: FILING BY ELECTRONIC TRANSMISSION
Documents that do not comply with the Local Rules of Practice cannot be accepted for filing.
Documents that do not comply with the Local Rules of Practice cannot be accepted for filing.
Page 14 | RULE NO. 1.18: FILING BY ELECTRONIC TRANSMISSION
Bonds filed in criminal cases must be filed on paper with the Clerk.
Bonds filed in criminal cases shall be filed in paper form with the Clerk.
Page 15 | Exceptions to e-Filing
Documents related to Civil Protection Orders, Certificates of Judgments, and Executions of Judgment must be filed on paper with the Clerk.
All documents related to Civil Protection Orders, Certificates of Judgments and Executions of Judgment shall be filed in paper form with the Clerk.
Page 15 | Exceptions to e-Filing
Criminal case documents filed at or before arraignment are excepted from e-filing.
Criminal case documents filed at arraignment and prior to arraignment.
Page 15 | Exceptions to e-Filing
Deposition and court proceeding transcripts must be filed physically; only the Notice of Filing/Mailing may be e-filed.
Deposition transcripts and transcripts from court proceedings shall be filing in physical form with the Court and are not subject to public record. Only the Notice of Filing/Mailing may be e-Filed.
Page 15 | Exceptions to e-Filing
A document requiring payment of a filing deposit or fee to achieve valid filing status must be filed in the same manner as any other e-filed document.
Any document required payment of filing deposit or fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other e-Filed document.
Page 15 | Collection of Filing Deposits and Fees
Subpoenas to be issued by the Clerk must be filed on paper with the Clerk.
Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.
Page 15 | Exceptions to e-Filing
A document bearing a nonparty third-party signature must be electronically submitted only as a hand-signed, scanned PDF.
A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.
Page 16 | Third party signatures
A document requiring multiple signatures must be submitted electronically with the other signatories identified in the stated written-authorization format.
The submitting party or attorney shall then submit the document electronically, identifying all of the other signatories as follows: “/s/ Jane Doe, with written authorization, by John Smith,” etc.
Page 16 | Multiple signatures
An electronic signature made inside the Court building or Guernsey County Jail must be created in the presence of Court personnel, and the signer or witness must immediately submit the record through the appropriate electronic filing process.
G. Signature of Attorney or Litigant: Documents may be signed by an attorney or any litigant while inside the Court building or the Guernsey County Jail with an electronic signature on a signature pad or other device. To ensure that the electronic signature is authentic, the signature must be created in the presence of Court personnel. Then, the signer or the Court personnel that witnessed the signature shall immediately submit the record to the appropriate electronic filing process.
Page 17 | RULE NO. 1.21: COURT OFFICIAL RECORDING, TRANSCRIPTS AND EXHIBITS
Motions, entries, and certifications for appointed counsel fees are excepted from e-filing.
Motion, Entry and Certification for Appointed Counsel Fees.
Page 15 | Exceptions to e-Filing
Filings related to garnishments and money received from garnishment orders are excepted from e-filing.
All filings related to and regarding Garnishments and monies received from garnishment orders.
Page 15 | Exceptions to e-Filing
Evictions are excepted from e-filing.
Evictions.
Page 15 | Exceptions to e-Filing
Criminal complaints and summons may be produced and filed electronically, but must conform in all substantive respects to the Ohio Rules of Criminal Procedure and Ohio Criminal Rule 4(G).
C. Use of Electronically Produced Criminal Complaint and Summons: The use and filing of criminal complaints and summons by computer or other electronic means, must conform in all substantive respects to the Ohio Rules of Criminal Procedure and Ohio Crim. R. 4(G).
Page 22 | RULE NO. 2.02: ARRAIGNMENT
Pleadings and other documents may be filed with the Clerk by fax at 740-439-5666.
1. Pleadings and other documents may be filed with the Clerk of Court by facsimile transmission to 740-439-5666.
Page 11 | RULE NO. 1.17: FACSIMILE FILINGS, C. Procedure
Tickets produced and filed electronically are permitted if they conform to Ohio Traffic Rule 3.
B. Use of Electronically Produced Traffic Tickets (E-Tickets): The use and filing of tickets produced by computer or other electronic means, which conform to the requirements of Ohio Traffic Rule 3 are hereby authorized.
Page 22 | RULE NO. 2.02: ARRAIGNMENT
The court permits document filing through its e-filing site, by email or fax to the relevant clerk, in person, and by U.S. mail or private carrier.
E-Filing https://efile.henschen.com Email Traffic/Criminal Clerk tcfilings@cambridgemunicipalcourt.com Civil Clerk civilfilings@cambridgemunicipalcourt.com FAX Traffic/Criminal Clerk (740) 439-5666 Civil Clerk (740) 439-5666 In Person If a person must appear at the court to file a document, they may do so during normal business hours. The Court also accepts filings by U.S. mail or private carrier.
Page 1 | DOCUMENT FILING METHODS
Filing Timing and Cure Windows
Courtroom broadcast, recording, photography, or television requests must be made as far in advance as reasonably practical and no later than one-half hour before the session, unless the trial Judge permits otherwise.
Requests for permission to broadcast, record, photograph or televise in the courtroom shall be made in writing to the Judge or Magistrate to whom the case is assigned as far in advance as reasonably practical by a motion form available at the Court, but no later than one-half (1/2) hour prior to the courtroom session unless otherwise permitted by the trial Judge.
Page 7 | RULE NO. 1.04: PUBLIC USE OF COURTROOMS
A motion to withdraw must be filed at least seven days before the next scheduled hearing.
Said motion shall be filed at least seven (7) days prior to the next scheduled hearing.
Page 8 | RULE NO. 1.07: APPEARANCE AND WITHDRAWAL OF COUNSEL
A fax filing's effective date and time are when the Clerk accepts it for filing.
6. An “effective date and time of filing” means the date and time that a facsimile document is accepted by the Clerk of Court for filing.
Page 11 | RULE NO. 1.17: FACSIMILE FILINGS, B. Definitions
Unless the court orders otherwise, a missing exhibit must be filed separately within five court days after the facsimile document, or the document or exhibit may be stricken.
Unless the court otherwise orders, the missing exhibit shall be filed with the court, as a separate document, not later than five (5) court days following the filing of the facsimile document. Failure to file the missing exhibits as required by this paragraph may result in the court striking the document and/or exhibit.
Page 13 | Facsimile filing
An accepted fax filing is considered filed when the Clerk time-stamps it, not when it was transmitted.
Subject to the provisions of these rules, all documents sent by fax and accepted by the Clerk shall be considered filed with the Clerk of Court as of the date and time the Clerk time-stamps the document received as opposed to the date and time of the fax transmission.
Page 13 | K. Time of Filing
Documents due that day must be submitted by 3:50 p.m. local observed time in Cambridge, Ohio.
Documents must be submitted by 3:50 p.m. local observed time in Cambridge, Ohio on or before the date they are due.
Page 14 | RULE NO. 1.18: FILING BY ELECTRONIC TRANSMISSION
A rejected submission is not part of the Court record, and the filer must correct the deficiencies and resubmit it.
If the submission is rejected, the document shall not become part of the Court record and the filer shall be required to re-submit the document after correcting deficiencies.
Page 14 | C. Acceptance of Documents
An electronically submitted document is considered filed when the Clerk accepts and time-stamps it.
The filing is considered filed when accepted by the Clerk and “time-stamped”.
Page 14 | C. Acceptance of Documents
Remote Appearance Request Forms must be submitted at least 48 hours before the hearing; late requests may be denied and the party may have to appear in person.
C. Requests must be submitted no later than 48 hours before the scheduled hearing. Failure to submit the Remote Appearance Request Form within the 48-hour period may result in a denial of the request and the party may be required to appear in person.
Page 21
An E-ticket must be filed by the arraignment date and time or the case will be dismissed.
If the E-ticket is not filed by the arraignment date and time, the case will be dismissed.
Page 22 | RULE NO. 2.02: ARRAIGNMENT
All pretrial motions, including motions in limine, must be filed at least 14 days before the final pretrial.
All pretrial motions, including motions in limine, shall be filed at least fourteen (14 days) before the final pretrial.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
Proposed jury instructions must be filed at least 7 days before the final pretrial.
Proposed jury instructions shall be filed at least seven (7 days) before the final pretrial.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
Written objections to the jury procedure must be filed with the Court before the final pretrial.
Written objections to this procedure shall be filed with the Court prior to the final pretrial.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
Compensation requests must be submitted within 30 days after counsel’s withdrawal or case termination, whichever occurs first.
All requests for compensation for payment shall be made by accurately completing the prescribed Ohio Public Defender forms and submitting them to the Court within thirty (30) days after withdrawal by counsel or termination of the case, whichever is sooner.
Page 26 | RULE NO. 2.07: COURT APPOINTED COUNSEL
Motions and responses must be filed within the time limits set by the Ohio Rules of Civil Procedure.
B. Motions and responses must be filed within the time guidelines set forth in the Ohio Rules of Civil Procedure.
Page 28 | RULE NO. 3.03: PLEADINGS AND MOTIONS
A jury demand must be filed within the time frame established by the applicable rule.
The jury demand must be filed in compliance with the time frame set forth in the applicable Rule.
Page 29 | Rule No. 3.05: Jury Demand in Civil Cases
When ordered by the Court, counsel must submit the Journal Entry within fourteen days of the order.
The Court shall prepare Journal Entries. However, when ordered by the Court, counsel for the party in whose favor an entry, order, judgment, or decree is entered, shall prepare a proper Journal Entry and submit it to the Court within fourteen (14) days of the order.
Page 29 | Rule No. 3.06: Journal Entries
Jury instructions must be filed no later than the day of the scheduled Final Pretrial.
Each party shall file a complete set of instructions suitable for charging the jury in the captioned matter no later than the day of the scheduled Final Pretrial.
Page 29 | Rule No. 3.05: Jury Demand in Civil Cases
When judgment is more than thirty but less than sixty days old, the plaintiff must file a motion for leave to apply for a writ and serve it on the defendants.
2. Where the judgment is more than thirty (30) days old, but less than sixty (60) days old, plaintiff must file a Motion for Leave to Apply for a Writ and serve a copy of the motion on the defendant(s).
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
If the plaintiff delays or cancels a set-out and more than fifteen business days pass after issuance, the plaintiff must apply for a new writ and pay another fee.
If a set-out is delayed or canceled by the plaintiff, and more than fifteen (15) business days pass after the date the Writ was issued, the plaintiff must apply for a new Writ and pay another fee.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
A plaintiff must apply for a Writ of Restitution within thirty days of judgment unless the judgment orders otherwise.
1. Within thirty (30) days of the date of the judgment unless the judgment orders otherwise.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
The scheduled set-out must occur within fifteen business days after the Clerk’s office issues the writ.
3. Writs must be executed upon (the scheduled set-out must occur) within fifteen (15) business days of issuance by the Clerk’s office.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
The required certification procedure must be completed within 30 days after filing the counterclaim, crossclaim, or third-party complaint, or the claim may be dismissed under Civil Rule 41(B).
Failure to comply within thirty (30) days of the filing of such counterclaim, crossclaim or third-party complaint shall be grounds for dismissal under Civil Rule 41(B).
Page 31 | RULE NO. 3.09: CHANGE OF VENUE CERTIFICATION OF PROCEEDINGS
A citation recipient may contest by filing a written hearing request within 30 days after receiving the citation.
A recipient may contest by filing a written request for a court hearing within thirty (30) days of receipt of the citation.
Page 32 | RULE NO. 3.11: AUTOMATED TRAFFIC ENFORCEMENT CITATIONS
The juror questionnaire must be returned within five days.
RETURN WITHIN FIVE DAYS
Page 44 | Juror Questionnaire
If required cover-page information is missing, the Clerk may file the fax or place it among failed fax submissions, in which case it is not considered filed.
F. If a document is sent by fax to the Clerk without the cover page information listed above, the Clerk may, at its discretion, 1. Enter the document in the Case Docket and file the document; or 2. Deposit the document in a file of failed faxed documents with a notation of the reason for the failure, and the document shall not be considered filed with the Clerk of Court.
Page 12 | RULE NO. 1.17: FACSIMILE FILINGS, F. Incomplete cover page information
Fax documents received outside normal Clerk business hours are queued in receipt order based on the receiving machine's date and time imprint and time-stamped accordingly.
Documents received outside of normal business hours of the Clerk of Court will be queued in the order of their receipt as documented by the date and time imprinted by the receiving facsimile machine and time-stamped accordingly.
Page 13 | K. Time of Filing
The Clerk's office is deemed open for fax receipt during regular court business hours, but the fax machine is available around the clock, including holidays.
The Clerk of Court office will be deemed open to receive facsimile transmission of documents on the same days and at the same time the court is regularly open for business. However, the fax machine will be available to receive facsimile transmission of documents 24 hours per day, seven days a week, including holidays.
Page 13 | K. Time of Filing
The Clerk's office will not review documents submitted after 3:50 p.m. until the next business day.
Documents submitted after 3:50 p.m. will not be reviewed by the Clerk’s office until the next business day.
Page 14 | RULE NO. 1.18: FILING BY ELECTRONIC TRANSMISSION
The Clerk will process e-filing throughout normal business hours, except on holidays per Court Holiday Schedule.
The Clerk will process e-filing throughout normal business hours, except on holidays per Court Holiday Schedule.
Page 14 | C. Acceptance of Documents
Upon satisfactory proof of a system error, the Court may permit a document to be filed nunc pro tunc to its submission date.
If a submission is not received by the Court because of a system error, the Court may, upon satisfactory proof, enter an order permitting the document to be filed nunc pro tunc to the date it was submitted.
Page 15 | System Errors
A paper ticket filed after the arraignment date will be returned.
If a paper ticket is filed after the arraignment date, the ticket will be returned.
Page 22 | RULE NO. 2.02: ARRAIGNMENT
Although the Court has permitted late jury demands, a demand outside the applicable rule’s timeframe may delay trial, and resulting scheduling delay is charged to the Defendant.
The procedure of the Court has permitted the jury demand to be filed outside of the time frame set forth in the applicable Rule. However, any demand made outside of that time frame may result in a time delay in bringing the case to trial. Any delay in scheduling a jury trial necessitated by the demand for a jury trial made outside of the time frame set forth within Criminal Rule 23 shall be charged to the Defendant.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
The plaintiff may apply for a Writ of Restitution after the court-ordered move-out date has passed and may arrange a set-out with the Bailiff.
Plaintiff may apply for the Writ after the Court ordered move-out date has passed and schedule a set-out date and time with the Bailiff.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
Failure to comply within 14 days after receipt of the file may result in its return to the transferor court.
Failure to comply with this rule within fourteen (14) days from receipt of the file from the transferor court may form the basis for returning the file to the transferor court.
Page 31 | RULE NO. 3.09: CHANGE OF VENUE CERTIFICATION OF PROCEEDINGS
The completed juror questionnaire must be returned within five days of receipt.
PLEASE COMPLETE AND RETURN IT IN THE ENCLOSED ENVELOPE WITHIN FIVE (5) DAYS OF RECEIPT.
Page 41 | Jury Management Plan
A person who must appear at court to file a document may do so during normal business hours.
If a person must appear at the court to file a document, they may do so during normal business hours.
Page 1 | DOCUMENT FILING METHODS
An accepted submission will be docketed and filed.
If the submission is accepted, the document shall be docketed and filed.
Page 14 | C. Acceptance of Documents
Documents may be submitted to the Clerk of e-filing 24 hours a day, seven days a week.
Submission: Documents may be submitted to the Clerk of e-filing 24 hours per day, 7 days per week.
Page 14 | C. Acceptance of Documents
For offenses not listed in Section F, a defendant may enter a written not-guilty plea before the scheduled arraignment if counsel sends it.
E. Written Not Guilty Plea: A defendant may enter a written plea of not guilty prior to defendant’s scheduled arraignment provided that the written not guilty plea is sent by counsel for offenses other than those listed in Section F of this rule.
Page 22 | RULE NO. 2.02: ARRAIGNMENT
Service and Proof of Service Rules
After counsel enters an appearance, documents filed with the Court and court orders must be served on designated counsel.
Upon the entry of appearance of counsel, all documents filed with the Court and all court orders shall be served upon the designated counsel.
Page 7 | RULE NO. 1.07: APPEARANCE AND WITHDRAWAL OF COUNSEL
Defense counsel must notify the prosecutor's office when filing a preliminary-hearing continuance request.
Defense counsel must notify the prosecutor’s office of the continuance being filed.
Page 9 | RULE NO. 1.14: CONTINUANCE OF PRELIMINARY HEARING
The specified law offices must timely notify Marsy's Law victims of court proceedings, including the proceeding's date, time, location, defendant's name, and charges.
B. Cambridge City Law Director’s office/Guernsey County Prosecutor’s office shall notify victims, as defined by Marsy’s Law, of all court proceedings in a timely manner, this includes but is not limited to notification of arraignment, pretrial, motion, probation violation, restitution hearings and motion to seal hearings. Such notifications shall include the date, time, and location of the proceeding, as well as the defendant’s name and the charges against him or her.
Page 10 | RULE NO. 1.15: SERVICE OF VICTIM RIGHTS PURSUANT TO MARSY’S LAW
Service copies may not be transmitted by fax.
Service copies shall not be transmitted by facsimile.
Page 11 | RULE NO. 1.17: FACSIMILE FILINGS, C.4
A separately filed missing exhibit must be served under the rules governing service of pleadings in the court.
Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, caption of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” with Plaintiff Smith’s Response to Defendants Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this Court.
Page 13 | Facsimile filing
A copy of each document filed by email must be served on all opposing parties or counsel as required by the Ohio Rules of Procedure.
A copy of any documents filed electronically via email shall be served upon all opposing parties or counsel as required by Ohio Rules of Procedure.
Page 14 | RULE NO. 1.18: FILING BY ELECTRONIC TRANSMISSION
The filer, rather than the Clerk, is responsible for serving documents filed after the original complaint on all parties and/or their attorneys.
In accordance with Civil Rule 5(B)(2) and Criminal Rule 49, the filer, not the Clerk, shall be responsible for serving all documents filed subsequent to the original complaint on all parties and/or their attorneys.
Page 15 | Documents File Subsequent to Complaint or Indictment
The Clerk must issue a summons and serve the complaint or third-party complaint according to the filed service instructions.
the Clerk shall issue a summons and serve the complaint or third-arty complaint according to such instructions.
Page 15 | Filing of Initial Proceedings
After the Judgment Entry is signed and filed, the Clerk of Courts must serve copies on the parties.
After the Judgment Entry has been signed and filed, the Clerk of Courts shall serve copies upon the parties in the case.
Page 15 | Documents File Subsequent to Complaint or Indictment
When a criminal complaint and summons is issued at the scene, the issuing officer must serve the defendant with the defendant’s paper copy as required by Ohio Criminal Rule 4(D).
1. If a criminal complaint and summons is issued at the scene of an alleged offense, the issuing officer shall serve the defendant with the defendant’s paper copy of the criminal complaint and summons as required by Ohio Crim. R. 4(D).
Page 22 | RULE NO. 2.02: ARRAIGNMENT
Summons must be served in accordance with the Ohio Rules of Civil Procedure.
B. Summons: The summons shall be served in accordance with the Ohio Rules of Civil Procedure.
Page 27 | RULE NO. 3.01: CIVIL CASE MANAGEMENT
If service of a summons and complaint or a post-judgment proceeding is not obtained within six months after filing and the party cannot show good cause, the action must be dismissed without prejudice as to that defendant.
C. If counsel/pro se party fails to obtain service of the summons and complaint or any post-judgment proceeding within six (6) months from the date the case already has been filed and the party on whose behalf such service was required cannot show good cause why such service was not made, the action shall be dismissed as to that defendant without prejudice upon the Court’s own initiative with notice to such party or upon motion.
Page 28 | RULE NO. 3.01: CIVIL CASE MANAGEMENT
The defendant must be served with the summons and complaint at least seven days before trial unless time constraints require otherwise.
Defendant shall be served with the summons and complaint at least seven (7) days prior to the date set for trial, unless time constraints require otherwise.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
The plaintiff must serve a copy of the motion for leave on the defendants when such a motion is required.
2. Where the judgment is more than thirty (30) days old, but less than sixty (60) days old, plaintiff must file a Motion for Leave to Apply for a Writ and serve a copy of the motion on the defendant(s).
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
The jury commissioner must mail each selected prospective juror a summons at least fourteen days before the scheduled trial date.
Upon notice by the Judge of an upcoming jury trial, the jury commissioner shall mail to each person whose name is drawn from the jury pool a juror summons (Attachment D) at least fourteen (14) days in advance of the scheduled trial date.
Page 34 | RULE 6: NOTIFICATION AND SUMMONING PROCEDURES
The Clerk must accept service methods provided by Civil Rule 4.1, including virtual service using eCertified mail technology that provides delivery confirmation information through the court’s website.
A. The Clerk of Court shall accept service of process methods as outlined in Civil Rule 4.1 which methods shall include “virtual” service of process utilizing advanced postal technology for service by eCertified mail. This advanced postal technology does not modify Civil Rule 4.1(1), but merely provides for advanced electronic and website technology in the sending of certified mail and receipt of confirmation utilizing the court’s website to show to whom the mail was delivered, the date of delivery, address where delivered, and the electronic signature of the recipient, all in accordance with the now-existing Civil Rules.
Page 28 | RULE NO. 3.02: SERVICE OF PROCESS
Virtual service of process is subject to review or challenge under Civil Rule 4.1, and confirmation data is available through the Clerk’s Office.
B. All service of process of complaints or other documents served with virtual services of process are subject to review and/or challenge as further outlined in Civil Rule 4.1, with confirmation of service of process data being made available through the Clerk’s Office.
Page 28 | RULE NO. 3.02: SERVICE OF PROCESS
Filing Fees and Waivers
The designated fee for an electronic recording must be paid or waived by order of the Judge or Magistrate before the Court provides it.
The Court, once the designated fee is paid or waived by order of the Judge or Magistrate, will provide an electronic recording of the proceeding.
Page 17 | RULE NO. 1.21: COURT OFFICIAL RECORDING, TRANSCRIPTS AND EXHIBITS
A filing must be accompanied by at least the required security for costs unless the Court orders otherwise or the law provides an exemption; a person unable to pay may seek to be excused by filing an affidavit, subject to judicial approval.
A. Costs: No action, proceeding, motion or other document shall be accepted for filing by the Clerk of Court unless there first shall be deposited the sum of not less than the amount specified in the civil costs section as security for costs, unless otherwise ordered by the Court or otherwise exempted by law. The schedule of court costs in the civil division is set by administrative order. The schedule is available at the Clerk of Court’s Office or at the Court’s web site. Those persons unable to post the required security for costs may be excused from the same upon filing of an appropriate affidavit, when approved by the Judge or Magistrate.
Page 27 | RULE NO. 3.01: CIVIL CASE MANAGEMENT
Each complaint must be accompanied by a separate check.
Each complaint shall be accompanied by a separate check.
Page 27 | RULE NO. 3.01: CIVIL CASE MANAGEMENT
The party demanding a civil jury must pay the Civil Jury Cost when requesting it, unless the Judge approves a waiver based on evidence of indigency.
The party demanding the jury in a civil case shall pay the Civil Jury Cost at the time of the request. The cost requirement may be waived upon the presentation of evidence which establishes the indigency of the party demanding the jury, and upon approval of the Judge.
Page 29 | Rule No. 3.05: Jury Demand in Civil Cases
If a delayed or canceled set-out requires a new writ after more than fifteen business days, the plaintiff must pay another fee.
If a set-out is delayed or canceled by the plaintiff, and more than fifteen (15) business days pass after the date the Writ was issued, the plaintiff must apply for a new Writ and pay another fee.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
A plaintiff applying through the Clerk’s Office for a Writ of Restitution must pay the fee established by the most recent cost schedule with the application.
Plaintiff may apply for a Writ of Restitution through the Clerk’s Office. Plaintiff shall remit a fee, established by the most recent cost schedule, with the application for the Writ.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
All costs must be paid before the Clerk transfers a case for a venue change, and the plaintiff's attorney must determine the filing cost in the transferee court.
The Clerk shall not transfer any case pursuant to venue change in application of Civil Rule 3(C) until all costs are paid. It shall be the responsibility of the plaintiff's attorney to ascertain the filing cost in the transferee court.
Page 31 | RULE NO. 3.09: CHANGE OF VENUE CERTIFICATION OF PROCEEDINGS
A motion to transfer a small claims case to the regular civil docket must comply with Ohio Revised Code 1925.10 and include the appropriate filing fee.
Motions to transfer a small claims case to the regular civil docket shall comply with Ohio Revised Code 1925.10 and shall be accompanied by appropriate filing fee.
Page 31 | RULE NO. 3.10: SMALL CLAIMS
The motion to certify must include a check or money order payable to the Court of Common Pleas for at least that court's specified security costs.
The motion shall be accompanied by a check or money order made payable to the Court of Common Pleas, in a sum of not less than the amount specified as security costs for that court.
Page 31 | RULE NO. 3.09: CHANGE OF VENUE CERTIFICATION OF PROCEEDINGS
A sufficient deposit to secure costs is required before the Clerk files and dockets a case transferred to this Court.
The Clerk shall not file and docket any case transferred to this Court pursuant to venue change in application of Civil Rule 3(C) until a sum sufficient to secure costs has been deposited.
Page 31 | RULE NO. 3.09: CHANGE OF VENUE CERTIFICATION OF PROCEEDINGS
A $50 filing fee must be paid when the hearing request is submitted.
A $50.00 filing fee is required at the time the request is submitted.
Page 32 | RULE NO. 3.11: AUTOMATED TRAFFIC ENFORCEMENT CITATIONS
The Clerk shall produce paper copies of these initial pleadings and may charge a fee of .10 cents per page for production of service copies, which shall be assessed as costs.
The Clerk shall produce paper copies of these initial pleadings and may charge a fee of .10 cents per page for production of service copies, which shall be assessed as costs.
Page 15 | Filing of Initial Proceedings
After the motion is granted, the plaintiff may remit the fee established by the most recent cost schedule and schedule a set-out.
Upon the granting of the motion, plaintiff may remit the fee established by the most recent cost schedule for the Writ and schedule a set-out.
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
No additional fee is charged for facsimile filings.
No additional fee shall be assessed for facsimile filings.
Page 13 | L. Fees and Costs
Online payments are encouraged, and in-person payments are accepted during business hours.
Online payments are encouraged. In-person payments are accepted during business hours.
Page 1 | PAYMENTS OF FINES OR COURT COSTS
Sealing & Redaction Procedures
Filing parties must omit or partially redact social security numbers from pleadings, documents, and exhibits, except for the last four digits, unless the Judge orders otherwise.
C. Privacy 1. Filing parties must omit or, where inclusion is necessary, partially redact the following personal data identifiers from all pleadings, documents, and exhibits, whether filed electronically or on paper, unless the Judge orders otherwise: a. Social security numbers with the exception of the last four digits;
Page 18 | RULE NO. 1.22: PUBLIC ACCESS/PRIVACY
Counsel and the parties alone are responsible for redacting personal data identifiers; the Clerk will not review or redact documents.
The responsibility for redacting personal data identifiers rests solely with counsel and the parties. The Clerk’s office will not review the documents for compliance with this rule or redact documents, whether filed electronically or on paper.
Page 19
A party may file unredacted personal data identifiers under seal with leave of Court and a motion to seal; the Judge may require a redacted copy for the public record.
With leave of Court, a party may file, under seal, a document containing the unredacted personal data identifiers listed above. a. The party seeking to file an unredacted document must file a motion to file the document under seal. b. In granting the motion or application to seal, the Judge may require the party to file a redacted copy for public record.
Page 19
The Court and specified law offices must treat victim information as confidential, except when disclosure is required by law or necessary to carry out the rule.
D. All information regarding victims shall be treated as confidential by the court and the Cambridge City Law Director’s office/Guernsey County Prosecutor’s office, except as required by law or as necessary to carry out the purposes of this rule.
Page 10 | RULE NO. 1.15: SERVICE OF VICTIM RIGHTS PURSUANT TO MARSY’S LAW
The Court’s entire Security Plan must be maintained as confidential and is not a matter of public record.
Pursuant to Rule 9(B) of the Ohio Rules of Superintendence, the Cambridge Municipal Court has determined the entire Security Plan be maintained as confidential and not a matter of public record.
Page 19 | RULE NO. 1.25: COURT SECURITY PLAN
Pre-Motion Conference Requirements
Before filing a discovery-compel or discovery-sanctions motion, the parties must contact the presiding Judge or Magistrate by telephone conference or in open court to discuss and narrow the issues.
D. Motion to Compel/Discovery Sanctions: No party shall file a motion to compel discovery or a motion for sanctions regarding alleged discovery violations until the parties have contacted the presiding Judge or Magistrate either by telephone conference or in open court to discuss and narrow the issues.
Page 28 | RULE NO. 3.03: PLEADINGS AND MOTIONS
Adjournment & Extension Requirements
A continuance of a trial or hearing requires a written motion showing good cause, filed at least seven days beforehand; an unforeseen emergency may waive that deadline, and the motion must state the opposing party's position.
A. No case assigned for trial or hearing may be continued except upon written motion and for good cause shown. Such motion shall be filed with the Court not less than seven (7) days prior to the date of the trial or hearing. In the case of unforeseen emergency, this time requirement may be waived. The moving party shall indicate to the Court if opposing counsel/party has no objection to the continuance. The agreement of opposing counsel/party does not guarantee that the continuance will be granted. If counsel is alleging a conflicting trial date as the reason for continuance, the conflicting trial notice MUST be attached to the notice. Failure to attach a copy of the conflicting hearing shall result in a denial of said motion to continue.
Page 9 | RULE NO. 1.13: CONTINUANCE OF TRIAL OR HEARING
A preliminary-hearing continuance requires a written motion showing good cause, filed at least 24 hours before the hearing; the Court may waive that deadline for an unforeseen emergency, and the motion must state the prosecutor's position.
A. No preliminary hearing may be continued except upon written motion and for good cause shown. Such motion shall be filed with the Court not less than twenty-four (24) hours prior to the scheduled preliminary hearing. In the case of an unforeseen emergency, this time requirement may be waived at the discretion of the Court. Defense counsel must notify the prosecutor’s office of the continuance being filed. The moving party shall indicate to the Court whether the prosecutor objects to the continuance. The agreement of the prosecutor does not guarantee that the continuance will be granted.
Page 9 | RULE NO. 1.14: CONTINUANCE OF PRELIMINARY HEARING
A defendant may request a reasonable continuance of initial arraignment by written motion or in person at arraignment; the Court may deny it if there is no time waiver.
G. Request for Continuance: Defendant may request a reasonable continuance of initial arraignment by filing a written motion or defendant may appear in Court at arraignment to request a continuance. Supporting documentation shall be attached to any motions to continue the hearing date. The Court may deny the continuance if there is no time waiver.
Page 23 | G. Request for Continuance
A continuance may not exceed eight days unless the plaintiff requests it with the defendant’s consent, or the defendant requests it and provides a court-approved bond with sufficient surety for rent that may accrue if judgment is entered against the defendant.
A continuance may be granted as provided in Ohio Revised Code § 1923.08 which reads: “No continuance in an action under this chapter shall be granted for a period longer than eight (8) days, unless the plaintiff applies for the continuance and the defendant consents to it, or unless the defendant applies for the continuance and gives a bond to the plaintiff, with good and sufficient surety, that is approved by the court and conditioned for the payment of rent that may accrue, if judgment is rendered against the defendant.”
Page 30 | Rule No. 3.08: Forcible Entry and Detainer
A continuance requires a written motion, an appropriate deposit, and good cause; the motion is due at least seven calendar days before trial or hearing, although the timing requirement may be waived for an unforeseen emergency.
No case scheduled for trial, or hearing may be continued except on written motion accompanied by appropriate deposit and for good cause shown. Such motion shall be filed with the Court not less than seven (7) calendar days prior to the trial or hearing. In the event such continuance is filed by an attorney, a proposed entry MUST accompany the motion. In the case of unforeseen emergency, this time requirement may be waived.
Page 31 | RULE NO. 3.10: SMALL CLAIMS
The Court will rule on a preliminary-hearing continuance at the scheduled hearing time or when the prosecutor reports its position, whichever occurs first.
B. The Court will rule on the motion to continue at the scheduled date and time of the preliminary hearing or once the prosecutor’s office has notified the Court whether or not there is an objection to the continuance, whichever occurs first.
Page 10 | RULE NO. 1.14: CONTINUANCE OF PRELIMINARY HEARING
For a continuance, parties are directed to consult Local Rule 1.13, and dates must be coordinated with the Assignment Commissioner by email.
If a continuance is needed, please refer to Local Rule 1.13, which can be found here. Dates must be coordinated with the Assignment Commissioner by emailing acfilings@cambridgemunicipalcourt.com
Page 1 | CONTINUANCES
Chambers Communication Rules
Defense counsel must coordinate a new hearing date with the Assignment Commissioner before filing a continuance request, but coordination does not guarantee approval.
B. Defense counsel is required to contact the Assignment Commissioner to coordinate a new hearing date prior to filing any request for continuance. Coordination of a new hearing date with the Assignment Commissioner does not guarantee the motion will be granted.
Page 9 | RULE NO. 1.13: CONTINUANCE OF TRIAL OR HEARING
Defense counsel must coordinate a new hearing date with the Assignment Commissioner before filing a preliminary-hearing continuance request, but coordination does not guarantee approval.
C. Defense counsel is required to contact the Assignment Commissioner to coordinate a new hearing date prior to filing any request for continuance. Coordination of the new hearing date with the Assignment Commissioner does not guarantee the motion will be granted.
Page 10 | RULE NO. 1.14: CONTINUANCE OF PRELIMINARY HEARING
If it is established that a document was electronically signed in violation of these rules, then the party shall notify the Court and the opposing party of any suspected violation.
If it is established that a document was electronically signed in violation of these rules, then the party shall notify the Court and the opposing party of any suspected violation.
Page 16 | Electronic signatures and records purpose
Completed Remote Appearance Request Forms must be emailed to videoappearances@cambridgemunicipalcourt.com.
To request permission for remote appearance, parties must submit a completed Remote Appearance Request Form, available on the Court’s website: https://cambridgeoh.org/court/. The completed form must be submitted to videoappearances@cambridgemunicipalcourt.com.
Page 19 | RULE NO. 1.26: REMOTE APPEARANCES
Parties and counsel must immediately inform the Court if they discover undisclosed AI use in a filed document.
All parties and their counsel have a duty to immediately inform the Court if they discover the use of undisclosed AI in any document filed in their case.
Page 21 | RULE NO. 1.27: USE OF ARTIFICIAL INTELLIGENCE
Attorneys on the appointed counsel list must notify the Court of changes to their contact information or attorney status.
Attorneys on the appointed counsel list are required to notify the Court of any changes in contact information or attorney status.
Page 26 | RULE NO. 2.07: COURT APPOINTED COUNSEL
A remote-appearance request must use the provided form and be emailed to the specified address at least 48 hours before the proceeding; the Judge reviews the request, requests sent elsewhere are automatically denied, and remote appearances are not allowed for trials.
Individuals requesting a remote appearance may do so by completing this form and emailing it videoappearances@cambridgemunicipalcourt.com at least 48 hours prior to the scheduled date of the proceeding. You will be notified of approval or denial once the Judge has reviewed the request. Any request not submitted to the email address provided will be automatically denied. Please note: Personal appearance is required for all trials. Any request made to appear remotely for trial will be denied.
Page 1 | REMOTE APPEARANCES
The sender bears the risks of fax filing and is urged to verify that the Clerk received the filing.
7. The risks of transmitting a document by facsimile to the Clerk of Court shall be borne entirely by the sending party. Anyone using facsimile filing is urged to verify receipt of such filing by the Clerk of Court.
Page 11 | RULE NO. 1.17: FACSIMILE FILINGS, C. Procedure
Juror questionnaires may be faxed or emailed to counsel if the request is received by noon on the business day before trial.
Questionnaires may be faxed or emailed to counsel upon request received by noon on the business day before trial.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
Jurors must call the Clerk’s office designated phone number the night before their scheduled jury service to hear information about their requirements.
Jurors are instructed to call the Clerk’s office designated phone number the night before their jury service is scheduled to begin to hear a message which informs them about their jury service requirements.
Page 34 | RULE 6: NOTIFICATION AND SUMMONING PROCEDURES
Jurors must call the court after 3:30 p.m. on the day before each scheduled appearance to check whether they must attend.
You must call the court after 3:30 p.m. the day before each scheduled appearance to determine whether your presence will be required.
Page 42 | Jury Management Plan
Continuance dates must be coordinated with the Assignment Commissioner by email at acfilings@cambridgemunicipalcourt.com.
Dates must be coordinated with the Assignment Commissioner by emailing acfilings@cambridgemunicipalcourt.com
Page 1 | CONTINUANCES
The Clerk may acknowledge receipt of a fax filing but is not required to do so.
6. The Clerk of Court may, but need not, acknowledge receipt of the facsimile transmission.
Page 11 | RULE NO. 1.17: FACSIMILE FILINGS, C. Procedure
The Clerk is not required to notify the sender of a failed fax filing but may do so if practicable.
G. Failed Fax Submission: The Clerk of Court may, but is not required to, send any form of notice to the sending party of a failed fax filing. However, if practicable, the Clerk of Court may inform the sending party of a failed fax filing.
Page 12 | RULE NO. 1.17: FACSIMILE FILINGS, G. Failed Fax Submission
Questions about the electronic media evidence procedure should be directed to the Court Reporter.
Any questions should be directed to the Court Reporter.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
Contact the Assignment Commissioner regarding juror questionnaires.
Please contact the Assignment Commissioner.
Page 25 | RULE NO. 2.06: JURY PRACTICE IN TRAFFIC/CRIMINAL CASES
After an answer or other responsive pleading is filed, the Clerk must assign a scheduling pretrial date.
D. Assignment of Cases: If an answer or other responsive pleading is filed, the Clerk of Court shall assign a date for a scheduling pretrial.
Page 28 | RULE NO. 3.01: CIVIL CASE MANAGEMENT
If the enclosure does not address an issue, jurors may email the Jury Commissioner for further assistance.
If the enclosure does not address your issue, please contact the Jury Commissioner, Kate Knellinger via email jury@cambridgemunicipalcourt.com
Page 41 | Jury Management Plan
If the enclosure does not address an issue, jurors may call the Jury Commissioner for further assistance.
If the enclosure does not address your issue, please contact the Jury Commissioner, Kate Knellinger via email jury@cambridgemunicipalcourt.com or via phone at (740) 439-5585 extension 1231 for further assistance.
Page 41 | Jury Management Plan
Jurors may call the listed number with questions.
If you have questions: Email: jury@cambridgemunicipalcourt.com Phone: 740-439-5585, ext. 1231
Page 42 | Jury Management Plan
Jurors may email the listed address with questions.
If you have questions: Email: jury@cambridgemunicipalcourt.com
Page 42 | Jury Management Plan
A doctor may send a juror’s excuse to the Court by email at jury@cambridgemunicipalcourt.com.
(Remember: most doctors will send an excuse to save you from a trip. Email: jury@cambridgemunicipalcourt.com
Page 43 | Frequently Asked Questions
For further assistance, jurors may contact the Jury Commissioner by email at jury@cambridgemunicipalcourt.com.
Please contact Jury Commissioner, Kate Knellinger via email jury@cambridgemunicipalcourt.com or via phone at (740) 439-5585 extension 1231 for further assistance.
Page 43 | Frequently Asked Questions
The Clerk's Office may be contacted by telephone at (740) 439-5585 during Monday-Friday, 8:00am-4:00pm.
Telephone: (740) 439-5585 Clerks Office Hours: Monday-Friday 8:00am-4:00pm
Page 1 | Contact Details
The court lists cambcrtclerk@cambridgemunicipalcourt.com as an email contact for the Clerk's Office.
Email: cambcrtclerk@cambridgemunicipalcourt.com
Page 1 | Contact Details