Cambridge Municipal Court, Ohio Electronic Filing Rules

CRITICAL

An electronic signature made inside the Court building or Guernsey County Jail must be created in the presence of Court personnel, and the signer or witness must immediately submit the record through the appropriate electronic filing process.

G. Signature of Attorney or Litigant: Documents may be signed by an attorney or any litigant while inside the Court building or the Guernsey County Jail with an electronic signature on a signature pad or other device. To ensure that the electronic signature is authentic, the signature must be created in the presence of Court personnel. Then, the signer or the Court personnel that witnessed the signature shall immediately submit the record to the appropriate electronic filing process.

CRITICAL

Documents sent to an email address other than the designated filing addresses will be rejected and not considered properly filed.

Documents submitted to any other e-mail address will be rejected and not considered properly filed.

CRITICAL

Applies to

Criminal case bond

Bonds filed in criminal cases must be filed on paper with the Clerk.

Bonds filed in criminal cases shall be filed in paper form with the Clerk.

CRITICAL

Documents that require a filing fee or service by the Clerk may not be filed by facsimile.

No document shall be accepted by the Clerk of Court for facsimile filing if it requires a filing fee or service by the Clerk of Court.

CRITICAL

Applies to

Civil protection order certificate of judgment or execution of judgment

Documents related to Civil Protection Orders, Certificates of Judgments, and Executions of Judgment must be filed on paper with the Clerk.

All documents related to Civil Protection Orders, Certificates of Judgments and Executions of Judgment shall be filed in paper form with the Clerk.

CRITICAL

Documents filed electronically must be sent only to the designated Traffic/Criminal or Civil Clerk email address.

Documents may be filed by electronic transmission only to the following addresses: a. Traffic/Criminal Clerk: tcfilings@cambridgemunicipalcourt.com b. Civil Clerk: civilfilings@cambridgemunicipalcourt.com

CRITICAL

Applies to

Criminal case document filed at or before arraignment

Criminal case documents filed at or before arraignment are excepted from e-filing.

Criminal case documents filed at arraignment and prior to arraignment.

CRITICAL

Documents that do not comply with the Local Rules of Practice cannot be accepted for filing.

Documents that do not comply with the Local Rules of Practice cannot be accepted for filing.

CRITICAL

Applies to

Deposition transcript or court proceeding transcript

Deposition and court proceeding transcripts must be filed physically; only the Notice of Filing/Mailing may be e-filed.

Deposition transcripts and transcripts from court proceedings shall be filing in physical form with the Court and are not subject to public record. Only the Notice of Filing/Mailing may be e-Filed.

CRITICAL

Applies to

Document with nonparty third party signature

A document bearing a nonparty third-party signature must be electronically submitted only as a hand-signed, scanned PDF.

A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.

CRITICAL

Applies to

Document requiring filing deposit or fee

A document requiring payment of a filing deposit or fee to achieve valid filing status must be filed in the same manner as any other e-filed document.

Any document required payment of filing deposit or fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other e-Filed document.

CRITICAL

Applies to

Stipulation or other document requiring multiple signatures

A document requiring multiple signatures must be submitted electronically with the other signatories identified in the stated written-authorization format.

The submitting party or attorney shall then submit the document electronically, identifying all of the other signatories as follows: “/s/ Jane Doe, with written authorization, by John Smith,” etc.

CRITICAL

Applies to

Clerk issued subpoena

Subpoenas to be issued by the Clerk must be filed on paper with the Clerk.

Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

CRITICAL

Fax filings must be sent to the Clerk's dedicated fax equipment, not directly to the Court.

5. Facsimile filings may NOT be sent directly to the Court for filing but may only be transmitted directly to the dedicated facsimile equipment operated by the Clerk of Court.

WARNING

Applies to

Motion entry and certification for appointed counsel fees

Motions, entries, and certifications for appointed counsel fees are excepted from e-filing.

Motion, Entry and Certification for Appointed Counsel Fees.

WARNING

Applies to

Criminal complaint and summons

Criminal complaints and summons may be produced and filed electronically, but must conform in all substantive respects to the Ohio Rules of Criminal Procedure and Ohio Criminal Rule 4(G).

C. Use of Electronically Produced Criminal Complaint and Summons: The use and filing of criminal complaints and summons by computer or other electronic means, must conform in all substantive respects to the Ohio Rules of Criminal Procedure and Ohio Crim. R. 4(G).

WARNING

Applies to

Garnishment related filing

Filings related to garnishments and money received from garnishment orders are excepted from e-filing.

All filings related to and regarding Garnishments and monies received from garnishment orders.

WARNING

Applies to

Eviction filing

Evictions are excepted from e-filing.

Evictions.

INFO

Applies to

Traffic ticket

Tickets produced and filed electronically are permitted if they conform to Ohio Traffic Rule 3.

B. Use of Electronically Produced Traffic Tickets (E-Tickets): The use and filing of tickets produced by computer or other electronic means, which conform to the requirements of Ohio Traffic Rule 3 are hereby authorized.

INFO

Applies to

Court document

The court permits document filing through its e-filing site, by email or fax to the relevant clerk, in person, and by U.S. mail or private carrier.

E-Filing https://efile.henschen.com Email Traffic/Criminal Clerk tcfilings@cambridgemunicipalcourt.com Civil Clerk civilfilings@cambridgemunicipalcourt.com FAX Traffic/Criminal Clerk (740) 439-5666 Civil Clerk (740) 439-5666 In Person If a person must appear at the court to file a document, they may do so during normal business hours. The Court also accepts filings by U.S. mail or private carrier.

INFO

Applies to

Pleadings and other documents

Pleadings and other documents may be filed with the Clerk by fax at 740-439-5666.

1. Pleadings and other documents may be filed with the Clerk of Court by facsimile transmission to 740-439-5666.