Champaign County Court of Common Pleas, General Division Document Format Requirements

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Original documents filed with the Clerk shall not be stapled.

(A) Original documents to be filed with the Clerk of Courts shall not be stapled.

Checked against the court's document on Oct 5, 2026CRITICAL

All pleadings and motions must be typewritten or printed, double spaced, on 8½-by-11-inch paper, sequentially paginated in at least 12-point type, and filed without backing or cover; exhibits are exempt.

(B) All pleadings and motions shall be typewritten or printed, double spaced, on 8 ½ by 11 paper, paginated sequentially in at least 12 point type and filed without backing or cover. Exhibits are exempted from this requirement.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Format

PDF

Documents submitted for filing must be filed in PDF, except proposed orders, entries, and other documents requiring a judge's or magistrate's signature; PDF documents may be hand-signed and scanned or electronically signed.

All documents submitted for filing, with the exception of proposed orders and entries (or other documents requiring a judge's or magistrate’s signature) shall be filed in Portable Document Format (PDF). Such documents may either be signed by hand and scanned- in or they may be signed electronically as set forth in this Rule.

Checked against the court's document on Oct 5, 2026CRITICAL

Format

DOCX

Proposed orders and entries, and other documents requiring a judge's or magistrate's signature, must reference the specific motion, be filed in Microsoft Word format, and contain no embedded mail merge fields or macros.

Proposed orders and entries (or other documents requiring a judge's or magistrate’s signature) shall reference the specific motion to which they apply, and shall be filed in Microsoft Word document format, and shall not contain any mail merge fields or macros embedded in the documents.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Format

PDF

A document bearing a nonparty third-party signature must be electronically submitted as a hand-signed, scanned PDF.

(c) Third-Party Signatures. A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.

Checked against the court's document on Oct 5, 2026CRITICAL

Large-sized trial or hearing displays must be submitted on letter-size paper or photographed before the proceedings.

Consistent with Sup.R. 26(D), poster boards or other large-sized displays to be used as exhibits in a trial or hearing must be submitted on 8 ½ x 11 inch paper or photographed by the party / attorney prior to the proceedings.

Checked against the court's document on Oct 5, 2026WARNING

In cases involving heavy motion practice, the Court may require plaintiff motions to be sequentially numbered, defendant motions to be sequentially lettered, and responsive memoranda to reference the corresponding motion identifier.

(D) In cases consisting of heavy motion practice, the Court may, at any time and in its discretion, order parties to number and letter its motions as follows: the Plaintiff shall title each motion with a sequential number within the body of the motion title (ex. Plaintiff’s Motion #1 Seeking…), and the Defendant shall file any response making reference to that motion number (ex. Defendant’s Memorandum in Opposition to Plaintiff’s Motion #1 Seeking…). Likewise, the Defendant shall title each motion with a sequential letter within the body of the motion title (ex. Defendant’s Motion #A Seeking…), and the Plaintiff shall file any response making reference to that motion number (ex. Plaintiff’s Memorandum in Opposition to Defendant’s Motion #A Seeking…).

Checked against the court's document on Oct 5, 2026WARNING

An APA Parole or Probation Officer must file a community control violation complaint with the Clerk using a court-approved format.

(A) The APA Parole / Probation Officer shall file with the Clerk any community control violation complaint in a format approved by the Court.

Not confirmed. Read the court's wording below.WARNING?

(H) All motions, memoranda contra and replies shall be titled in the following manner:

Summary: Motions, memoranda contra, and replies must follow the prescribed title formats.