Clinton County Court of Common Pleas, Ohio Electronic Filing Rules

CRITICAL

Applies to

Subpoena to be issued by clerk

Subpoenas to be issued by the Clerk must be filed on paper with the Clerk.

- 5. Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

CRITICAL

Represented parties may not e-file documents on their own behalf, and such filings will be rejected.

Parties who are represented by counsel, are not permitted to e-File documents or pleadings on their own behalf. Such filings shall be rejected.

CRITICAL

In case types where e-filing is mandatory, covered documents must be submitted through the e-Filing Portal, and paper filings are not accepted subject to applicable exceptions.

Once e-Filing is implemented for a particular case type, all pleadings, motions, briefs, memoranda of law, deposition transcripts, transcripts of proceedings and other documents submitted in a mandatory e-File case type shall be submitted electronically through the e-Filing Portal. Subject to applicable exceptions, the Clerk shall not accept for filing or file any document in paper form in mandatory e-Filing case types.

CRITICAL

Applies to

Exhibits attachments or other documents not comprehensibly viewable in pdf

Exhibits, attachments, and other documents that cannot be comprehensibly viewed as a PDF must be filed physically with the Court.

Exhibits, attachments, or other documents that may not be comprehensibly viewed in .pdf shall be filed in their physical form with the Court.

CRITICAL

Licensed attorneys are expected to use the Portal, and their documents submitted in person, by mail, or by fax will be returned unfiled with registration and e-filing instructions.

All licensed attorneys are expected to use the e-Filing Portal. Any documents received in person, by mail, or fax from a licensed attorney will be returned to the attorney, unfiled, with instructions on how to register as a user of the e-Filing Portal and how submit documents electronically.

CRITICAL

Anyone filing in a case type designated for mandatory e-filing must be registered as a Portal user.

All persons filing documents in the case types designated as mandatory e-File cases shall be registered as users in the e-Filing Portal.

CRITICAL

During an E-Filing Portal technical failure, filers may use paper filing or the Clerk's Email filing process to meet jurisdictional and non-jurisdictional deadlines.

When the E-Filing Portal is subject to a technical failure, filers may file documents in paper format or via the Clerk's Email filing process to comply with jurisdictional and non-jurisdictional deadlines.

CRITICAL

The submitting party or attorney must electronically submit the document and identify other signatories using the stated format.

The submitting party or attorney shall then submit the document electronically, identifying all of the other signatories as follows: "/s/ Jane Doe, per written authorization by John Smith, etc."

CRITICAL

The submitting party is responsible for ensuring documents are properly received, docketed, and served.

Ultimately, it shall be the submitting party's responsibility to ensure all documents are properly received, docketed, and served.

CRITICAL

Applies to

User registration

Anyone filing documents in a mandatory e-filing case type must be registered as a user in the e-Filing Portal.

All persons filing documents in the case types designated as mandatory e-File cases shall be registered as users in the e-Filing Portal.

CRITICAL

Applies to

Document requiring original signature

Documents requiring an original signature, including affidavits and other notarized documents, must be e-filed as PDFs.

Documents requiring an original signature, such as an affidavit or other notarized documents shall be e-Filed as a .pdf.

CRITICAL

Applies to

Criminal case bonds

Bonds filed in criminal cases must be submitted on paper to the Clerk.

Bonds filed in criminal cases shall be filed in paper form with the Clerk.

CRITICAL

Applies to

Court filing requiring judge or magistrate signature

Filings requiring a Judge or Magistrate’s signature must be dropped off at the Clerk of Courts, except those requiring compliance review.

All court filings (other than those requiring compliance review) requiring a Judge or Magistrate's signature shall be dropped off at the Clerk of Courts.

CRITICAL

Applies to

Bond

Bonds in criminal cases must be filed on paper with the Clerk.

- 4. Bonds filed in criminal cases shall be filed in paper form with the Clerk.

CRITICAL

Leave to file outside the e-Filing Portal may be granted only on a motion to the assigned judge that specifically states why the attorney or party cannot comply.

Leave to file other than through the e-Filing Portal may be granted only by the filing of a motion with the Judge assigned to the case, specifically stating the reasons the attorney/party cannot comply with e-Filing Procedures.

CRITICAL

Leave to file outside the Portal may be granted only through a motion to the assigned judge explaining why the attorney or party cannot comply with e-filing procedures.

Leave to file other than through the e-Filing Portal may be granted only by the filing of a motion with the Judge assigned to the case, specifically stating the reasons the attorney/party cannot comply with e-Filing Procedures.

CRITICAL

All licensed attorneys are expected to use the e-Filing Portal. Any documents received in person, by mail, or fax from a licensed attorney will be returned to the attorney, unfiled, with instructions on how to register as a user of the e-Filing Portal and how submit documents electronically.

All licensed attorneys are expected to use the e-Filing Portal. Any documents received in person, by mail, or fax from a licensed attorney will be returned to the attorney, unfiled, with instructions on how to register as a user of the e-Filing Portal and how submit documents electronically.

CRITICAL

Fax filings are not accepted in cases for which e-filing has been implemented.

Fax filings will not be accepted for cases for which e-Filing has been implemented.

CRITICAL

Fax filings are not accepted in cases where e-filing has been implemented.

Fax filings will not be accepted for cases for which e-Filing has been implemented.

CRITICAL

A party represented by counsel may not e-file documents or pleadings on their own behalf, and such filings will be rejected.

Parties who are represented by counsel, are not permitted to e-File documents or pleadings on their own behalf. Such filings shall be rejected.

CRITICAL

Applies to

Document requiring filing deposit or fee

A document requiring a filing deposit or fee must be filed in the same manner as any other e-filed document.

Any document requiring payment of a filing Deposit or fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other E-Filed document.

CRITICAL

Applies to

Document requiring filing deposit or fee

Documents requiring a filing deposit or fee to achieve valid filing status must be filed like other e-filed documents.

Any document requiring payment of a filing deposit or fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other e-Filed document.

CRITICAL

Applies to

Subpoenas to be issued by clerk

Subpoenas to be issued by the Clerk must be filed on paper with the Clerk.

Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

CRITICAL

Applies to

Pleadings motions briefs memoranda transcripts and other documents

In case types designated for mandatory e-filing, documents must be submitted through the e-Filing Portal, and paper filings will not be accepted subject to applicable exceptions.

Once e-Filing is implemented for a particular case type, all pleadings, motions, briefs, memoranda of law, deposition transcripts, transcripts of proceedings and other documents submitted in a mandatory e-File case type shall be submitted electronically through the e-Filing Portal. Subject to applicable exceptions, the Clerk shall not accept for filing or file any document in paper form in mandatory e-Filing case types.

CRITICAL

Applies to

Civil protection orders certificates of judgment and executions of judgment

Documents related to Civil Protection Orders, Certificates of Judgment, and Executions of Judgment must be filed on paper with the Clerk.

All documents related to Civil Protection Orders, Certificates of Judgment and Executions of Judgment shall be filed in paper form with the Clerk.

CRITICAL

Applies to

Document containing third party signature

Documents containing a nonparty third party’s signature must be submitted electronically in the specified scanned-PDF form.

A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed (not a conformed signature) scanned-in PDF document.

WARNING

Unregistered pro se parties may file paper documents with the Clerk in person, by U.S. Mail, or through the Public Access Terminal when implemented.

Pro se parties who are not registered users of the Court's e-File system may file documents in paper form with the Clerk in person, by U.S. Mail, or by using the Clerk's Public Access Terminal (when implemented).

WARNING

Applies to

Criminal case documents filed at or before arraignment

Criminal case documents filed at or before arraignment are exceptions to e-filing.

Criminal case documents filed at arraignment and prior to arraignment.

WARNING

Applies to

Cognovit notes

Cognovit Notes are exceptions to e-filing.

Cognovit Notes

WARNING

Submitting multiple documents in one uploaded file may result in a deficiency notice.

By way of examples, notification of deficiencies may be given for reasons including, but not limited to, the use of incorrect electronic file format; failure to pay correct filing fees, including those for a requested jury demand; submitting multiple documents in one uploaded file; incomplete or inaccurate party information; submission of orders or entries and incorrect case number.

WARNING

Garnishments

Garnishments

WARNING

During an E-Filing Portal technical failure, filers may use paper filing or the Clerk's Email filing process to meet jurisdictional or non-jurisdictional deadlines.

When the E-Filing Portal is subject to a technical failure, filers may file documents in paper format or via the Clerk's Email filing process to comply with jurisdictional and non-jurisdictional deadlines.

WARNING

Applies to

Qdro

QDROs are exceptions to e-filing.

QDRO

WARNING

Counsel and self-represented litigants must check the Clerk's website to determine whether e-filing is required for their case type.

The Clerk will maintain on the Clerk's website a list of all case types that are required to be e-Filed. Counsel and self-represented litigants (pro se parties) shall determine whether e-Filing is required.

WARNING

The Clerk sends deficiency notices by email, and submitters must turn on e-Filing notifications to receive notice that a filing was rejected.

The Clerk shall notify a submitting party of any deficiencies. That notice is sent from the Clerk's office via email to the submitting party. The notification component of e-Filing must be turned on or you may not be aware that your filing was rejected.

WARNING

The notification component of e-Filing must be turned on or you may not be aware that your filing was rejected.

The notification component of e-Filing must be turned on or you may not be aware that your filing was rejected.

WARNING

A party or counsel without internet access may use the Clerk’s Public Access Terminal to register and e-file when e-filing is implemented.

If a party or counsel of record does not have internet access, the party or counsel of record may use the Clerk's Public Access Terminal to register to use the Court's e-File Portal and to e-File documents (when implemented).

WARNING

Counsel and self-represented litigants must check the Clerk’s website to determine whether e-filing is required for their case type.

The Clerk will maintain on the Clerk's website a list of all case types that are required to be e-Filed. Counsel and self-represented litigants (pro se parties) shall determine whether e-Filing is required.

WARNING

Applies to

Motion entry and certification for appointed counsel fees

The Motion, Entry, and Certification for Appointed Counsel Fees are exceptions to e-filing.

Motion, Entry, and Certification for Appointed Counsel Fees.

WARNING

Unregistered pro se parties may file paper documents in person, by U.S. Mail, or through the Clerk's Public Access Terminal when implemented.

Pro se parties who are not registered users of the Court's E-File system may file documents in paper form with the Clerk in person, by U.S. Mail, or by using the Clerk's Public Access Terminal (when implemented).

INFO

A party or counsel without internet access may use the Clerk's Public Access Terminal to register and e-file when that functionality is implemented.

If a party or counsel of record does not have internet access, the party or counsel of record may use the Clerk's Public Access Terminal to register to use the Court's e- File Portal and to e-File documents (when implemented).

INFO

Pro se litigants are exempt from mandatory electronic filing.

At this time, pro se litigants are exempt from being mandatory e-Filers.

INFO

Applies to

Affidavit of indigence

An affidavit of indigence may be filed through the e-File system.

Alternatively, the e-File system can accommodate the filing of an affidavit of indigence.

INFO

Pro se litigants are currently exempt from mandatory e-filing.

At this time, pro se litigants are exempt from being mandatory e-Filers.

INFO

A document is submitted by transmitting it electronically from the filing party to the Clerk through the e-Filing Portal for filing.

"Submission" of a document means the act of transmitting a document electronically from a filing party to the Clerk of Courts through the e-Filing Portal for the purpose of causing it to be filed.

INFO

Documents may be submitted to the Clerk for e-filing at any time, every day of the week.

Documents may be submitted to the Clerk for e-Filing 24 hours per day 7 days per week.

INFO

Documents may be submitted to the Clerk for e-filing at any time, every day of the week.

Documents may be submitted to the Clerk for e-Filing 24 hours per day 7 days per week.