Columbiana County Court of Common Pleas, General Division Service and Proof of Service Rules

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Docketing statement

The prosecuting party must serve the completed docketing statement on the opposing party together with the notice of appeal.

The party prosecuting an appeal shall serve a copy of the completed docketing statement together with the notice of appeal on the opposing party.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Docketing statement

The trial court clerk must send the Court of Appeals a copy of the docketing statement together with the notice of appeal.

The Clerk of the trail Court shall send a copy of the docketing statement to the Court of Appeals along with a copy of the notice of appeal.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Praecipe

The trial court clerk must send the Court of Appeals a copy of the praecipe together with the notice of appeal.

The Clerk of the trial Court shall send a copy of the praecipe to the Court of Appeals along with a copy of the notice of appeal.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Praecipe

The appellant must serve on the appellee a copy of the praecipe identifying the transcript portions to be included in the record.

A copy of the praecipe designating the parts of the transcript to be included in the record shall be served by the appellant on the appellee in fulfillment of the requirements of Appellate Rule 9(B).

Checked against the court's document on Oct 5, 2026CRITICAL

Service

Court service

When requesting service by the Clerk, an attorney or self-represented person must provide an adequate number of copies.

If the Clerk is requested to perform service of a pleading or other document, an adequate number of copies shall be provided by the attorney or person representing themselves.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Electronically filed documents must be served under the applicable Ohio civil or criminal procedural rule.

Electronically filed documents shall be served in accordance with Rule 5 of the Ohio Rules of Civil Procedure and/or Rule 49 of the Ohio Rules of Criminal Procedure, which are fully incorporated through reference in this Rule.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Service

Electronic service

After appearing, an attorney or self-represented person must provide an email address, and later service must be electronic when possible.

Once an attorney or person representing themselves has entered an appearance, the attorney or person representing themselves shall furnish their email ===== PAGE 14 ===== address, and service thereafter on such person shall be made electronically when possible.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Large attachments or exhibits

Large attachments or exhibits that cannot be submitted electronically must be served in paper copy on all other parties.

Large attachments or exhibits that cannot be submitted electronically must be submitted in paper copy for service on all other parties.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Service

Mail

After the court allows withdrawal, the withdrawing attorney must serve the judgment-entry copy by regular U.S. mail on the specified recipients.

Upon allowing withdrawal by the Court, the withdrawing attorney shall serve a copy of the judgment entry by regular U.S.mail on their client, any opposing party or their counsel, or upon any person representing themselves.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Pleadings and documents

Counsel and self-represented persons must serve the GAL with copies of all pleadings and documents filed with the Court.

Counsel and/or any person representing themselves shall serve the GAL with copies of all pleadings and documents filed with the Court.

Checked against the court's document on Oct 5, 2026CRITICAL

Service

Electronic service

Attorneys registered for electronic filing consent to electronic service of notices and documents after a Complaint or Third-Party Complaint, waive first-class mail notice for those documents, and must keep their email address current and valid.

Service of pleadings and other documents filed electronically using the online access system shall be governed by Administrative Orders and/or Local Rules governing e-filing in effect on the date of the filing of the pleadings or documents to be served. In accordance with those rules and orders, all attorneys registered and approved to file documents electronically may be served with notices and copies of documents filed subsequent to a Complaint or Third-Party Complaint in electronic format. By accepting the terms of this User Agreement, you are consenting to receive notices and copies of documents electronically via e-mail, and waive the right to receive by first class mail notice of any document filed electronically subsequent to the Complaint or Third-Party Complaint. You are solely responsible for ensuring that the Clerk has your current and valid email address.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Applies to

Relocation notice

Service

Mail to opposing party

Unless an exception under ORC 3109.051(G)(2)-(4) applies, the Court must mail a copy of the relocation notice to the non-residential parent.

Except as provided in ORC 3109.051(G) (2), (3) and (4), a copy of such notice shall be mailed by the Court to the non-residential parent.

Checked against the court's document on Oct 5, 2026CRITICAL

Civil cases

Applies to

Relocation notice

Service

Mail to opposing party

Unless an exception under ORC 3109.051(G)(2)-(4) applies, the Court must mail a copy of the relocation notice to the non-residential parent.

Except as provided in ORC 3109.051(G) (2), (3) and (4), a copy of such notice shall be mailed by the Court to the non-residential parent.

Checked and corrected to match the court's document on Oct 5, 2026WARNING

Notice of a conference's time and place must be provided to attorneys of record and non-default self-represented parties by ordinary mail, electronic means, or telephone.

Notice of the time and place of any conference shall be given by ordinary mail, electronic, or telephonic means, to attorneys of record and any person representing themselves who are not in default.

Checked and corrected to match the court's document on Oct 5, 2026WARNING

Applies to

Discovery request

Service

Court service

Original discovery requests are accepted for filing only when submitted with an original civil complaint, and the Clerk serves original interrogatories as instructed by the filer or representative.

3. The Clerk shall accept for filing the originals of discovery requests only when filed for service with an original civil complaint. When original interrogatories are filed with a civil complaint, the Clerk shall serve the original discovery requests on a party as instructed by an attorney or person representing themselves.

Not confirmed. Read the court's wording below.CRITICAL?

Civil cases

Applies to

Gal payment motion ?

The motion shall be served upon all parties or their counsel if they are represented.

Summary: The GAL payment motion must be served on all parties or their counsel when the parties are represented.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Judgment entry

Service

Court service to agency ?

1. The Clerk shall serve a copy of all entries regarding child and spousal support upon the CSEA by placing said entry in the CSEA basket located in the Clerk’s office within three days of filing the judgment entry.

Summary: The clerk must serve the Columbiana County Child Support Enforcement Agency by placing a copy of every child- or spousal-support judgment entry in the CSEA basket within three days after filing.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Protection order

Service

Court service to opposing party ?

14.2 The Sheriff’s Office shall immediately serve the respondent with any civil protection order or post-conviction no contact order and shall forthwith enter the completion of service into LEADS.

Summary: The Sheriff's Office must immediately serve the respondent with a civil protection order or post-conviction no-contact order and promptly record completion of service in LEADS.

Not confirmed. Read the court's wording below.WARNING?

Applies to

Protection order

Service

Court service ?

15.1 Upon being notified of the issuance of a civil protection order or post-conviction no contact order, the Clerk of Courts shall file the protection order or post-conviction no contact order in the appropriate case file and shall also notify and deliver a copy of any petition, any civil protection order, and the NCIC Form to the Sheriff or other law enforcement agency.

Summary: Upon notice of issuance, the Clerk of Courts must file the order, notify law enforcement, and deliver the petition, civil protection order, and NCIC Form to the Sheriff or another law-enforcement agency.