Columbiana County Municipal Court, Ohio Electronic Filing Rules

CRITICAL

A User unable to submit or file electronically for any reason must file a paper copy with the Clerk.

b. A User who cannot submit or file a document electronically due to any problem of any nature must file a paper copy with the Clerk.

CRITICAL

Applies to

Attachments and exhibits

Attachments and exhibits to an electronically submitted document must also be submitted electronically.

a. Attachments and exhibits to an electronically submitted document shall also be submitted electronically.

CRITICAL

Electronic filing with the Clerk is permitted subject to the Rule, and users must pre-register and receive Clerk approval before using it.

Subject to the provisions of this Rule, filing with the Clerk may be accomplished through electronic filing (E-Filing). All persons desiring to utilize electronic filing must pre-register and be approved by the Clerk. The requirements for pre- registration and approval can be found at the Clerk's website: www.ccclerk.org.

CRITICAL

A User may not authorize another person to submit filings on the User’s behalf, except for the User’s employee or a retained electronic-filing service provider.

No User shall authorize any person to electronically submit on that User's behalf any document to the Clerk for filing, except the User's employee or a service provider retained to assist the User in electronic filing.

CRITICAL

Documents must be submitted electronically as PDF or DOC attachments to the Web Portal.

Documents must be electronically submitted in PDF or DOC formats and as an attachment to the Web Portal.

CRITICAL

Applies to

Original document requiring non attorney signature

If an original document requires a non-attorney’s signature, the User must scan the original and submit it electronically to the Clerk.

a. If an original document requires a signature of a non-attorney, the User shall scan the original document and then submit it to the Clerk electronically.

CRITICAL

A User may not alter a document after it has been electronically time stamped and accepted.

After a document is electronically time stamped and accepted into the system, it cannot be altered by the User.

CRITICAL

Users need not file paper copies, but must keep each source document available upon request through final case completion, including any appeal period or appeal.

The User is not required to file a paper copy with the Clerk of any electronically filed document, but must maintain in the User's records, and have available for production upon request by the Court, the Clerk, or counsel, the source document of any document electronically filed: c. A User shall maintain each source document until the final completion of the case, including during the time in which an appeal could be filed or until any appeal is completed.

CRITICAL

Facsimile documents are not accepted for filing, but may be provided for information purposes.

Facsimile documents will not be accepted for filing but may be provided for information purposes only.

WARNING

Applies to

Change to accepted document or docket

a. Once filed, an electronically filed document becomes part of the docket. The Clerk alone is authorized to make any corrections or changes to the docket. b. The electronic filing system does not permit a User to make changes to any document or the docket once the transmission has been accepted by the Clerk. c. If an electronically submitted document is filed in error, a User should not attempt to re-submit the document.

a. Once filed, an electronically filed document becomes part of the docket. The Clerk alone is authorized to make any corrections or changes to the docket. b. The electronic filing system does not permit a User to make changes to any document or the docket once the transmission has been accepted by the Clerk. c. If an electronically submitted document is filed in error, a User should not attempt to re-submit the document.

WARNING

The Clerk may deny or discontinue any person's use of the E-Filing system for noncompliance, uncorrected equipment incompatibility, or misuse.

The Clerk reserves the right in its discretion to deny any person the use or continued use of the E-Filing system, for reasons including that person's non- compliance with these Rules or any other rule governing the use of the E-Filing system, equipment incompatibility issues that are not corrected, or due to any misuse of the E-Filing system.

WARNING

An electronically filed document is accepted as the original filing if the User complies with the Rule's requirements.

An electronically filed document shall be accepted as the original filing, if the User complies with all of the requirements of this Rule.

WARNING

Users who elect electronic submission bear the risk of transmission or readability problems and of the document not being received, filed, or accepted.

Any User who elects to electronically submit a document to the Clerk is solely responsible for any delay, disruption, interruption, or failure in transmission and/or readability of the document. Each User accepts all risk that an electronically submitted document may not be received, filed, properly filed, or accepted by the Clerk.

INFO

Applies to

Document

All documents may be electronically filed with the Clerk, subject to the Rules.

All documents may be electronically filed with the Clerk, subject to the provisions of these Rules.

INFO

Applies to

Ticket

The Court authorizes the use and filing of tickets produced by computer or other electronic means.

The use and filing of a ticket that is produced by computer or other electronic means is hereby authorized in the Columbiana County Municipal Court.