Highland County Court of Common Pleas, Ohio Chambers Communication Rules

CRITICAL

An entry affecting a pending matter set for hearing, arbitration, or mediation must be delivered to the Assignment Commissioner for cancellation; a copy of the motion and entry satisfies the requirement.

10.5 Any entry affecting a pending matter such as a continuance or dismissal that has been set for a hearing, arbitration, or mediation shall be delivered to the Assignment Commissioner for cancellation of the hearing. Delivery of a copy of the motion and entry satisfies this rule.

CRITICAL

The sender bears the risks of fax or email filing, must verify receipt by the Clerk using available technological means, and cannot rely on the Clerk to notify them of a failed filing.

The risks of transmitting a document by facsimile or email to the Clerk of Courts shall be borne entirely by the sending party. Anyone using filing by facsimile or email transmission is responsible for verifying receipt of such filing by the Clerk of Courts through whatever technological means are available. The Clerk of Courts is not required to send any form of notice to the sending party of a failed filing.

CRITICAL

Contact

Email

Recipients must check the read-receipt box when opening a court email notice or, if their account lacks that setting, email an acknowledgment to the court within one business day.

The “read receipt” box on email notices from the court shall be checked by the recipient when opened. If the recipient does not have “read receipt” setting on the e-mail account, a return e-mail acknowledging receipt of the e-mail notice shall be returned to the court within one business day of its receipt.

CRITICAL

After service of a post-decree relief motion, the movant’s counsel or self-represented movant must contact the Domestic Relations Division Assistant Assignment Commissioner to obtain a hearing date.

Upon service of a motion for post-decree relief, counsel for the movant or movant if acting self-represented party shall contact the Assistant Assignment Commissioner of the Domestic Relations Division to obtain a hearing date.

CRITICAL

Upon filing a dissolution petition, counsel for a party or the self-represented parties must immediately contact the Assistant Assignment Commissioner to schedule a final hearing.

17.10 Upon filing of a petition for dissolution, counsel for one of the parties, or the parties if self-represented shall immediately contact the Assistant Assignment Commissioner of the Domestic Relations Division to schedule a final hearing.

CRITICAL

After service in a divorce or legal-separation proceeding, plaintiff’s counsel or a self-represented plaintiff must immediately contact the Assistant Assignment Commissioner to schedule a pre-trial/final hearing.

17.9 After service has been accomplished in a divorce or legal separation proceeding, Plaintiff’s counsel or the Plaintiff if self-represented shall immediately contact the Assistant Assignment Commissioner of the Domestic Relations Division to schedule a pre- trial/final hearing.

CRITICAL

Before or immediately upon filing a motion to show cause, counsel or a self-represented movant must immediately contact the Assistant Assignment Commissioner to obtain a court date.

31.9 Prior to or immediately upon filing of a motion to show cause, counsel for the movant or the movant if self-represented shall immediately contact the Assistant Assignment Commissioner for the Domestic Relations Division to obtain a court date.

WARNING

Contact

Email

The court prefers to send proceeding notices by email with a read receipt, and counsel and self-represented parties must provide an email address to the Assignment Commissioner.

11.4 The Court’s preferred method of giving notice of hearings, trials or other court proceedings is by e-mail to counsel of record or to self-represented party parties with a read receipt. Counsel of record and self-represented party parties shall provide the assignment commissioner with an e-mail address.

WARNING

Contact

Email

Counsel must forward all proceeding notices to their clients; if counsel provides a party’s email address to the Assignment Commissioner, the court may email notices directly to that party.

Counsel of record are responsible for forwarding all notices of court proceedings to their clients. However, if counsel supplies an e- mail address for a party to the Court Assignment Commissioner, the Court may send e-mail notices to those parties.

WARNING

The Code of Judicial Conduct prohibits the Judge, Magistrate and court employees from answering questions about specific cases or discussing the merits of a case with any party or other person and from communicating privately with any party on a matter that may come before the Court. Further, the Judge, Magistrate, court staff and Clerk of Courts cannot give legal advice. For these reasons, the Court cannot accept phone calls or engage in conversations regarding these matters. E-mails, cards and letters regarding a case will not be read. Court staff may be able to answer procedural questions only, but these answers are not legal advice.

The Code of Judicial Conduct prohibits the Judge, Magistrate and court employees from answering questions about specific cases or discussing the merits of a case with any party or other person and from communicating privately with any party on a matter that may come before the Court. Further, the Judge, Magistrate, court staff and Clerk of Courts cannot give legal advice. For these reasons, the Court cannot accept phone calls or engage in conversations regarding these matters. E-mails, cards and letters regarding a case will not be read. Court staff may be able to answer procedural questions only, but these answers are not legal advice.

WARNING

Counsel should contact the court to schedule the new date when filing a continuance request whenever feasible.

Counsel shall contact the court to schedule the new date upon filing of the request whenever feasible.

WARNING

Court and Clerk of Courts staff may not assist parties in completing forms.

Neither the Court staff nor the Clerk of Courts staff are permitted to assist you in completing any forms.

INFO

Contact

Phone to clerk

Phone

(937) 393-9957

The filing-fee schedule can be obtained by calling the Clerk of Courts Office or viewing Appendix A to the Local Rules.

A. The Court's filing fees schedule is available by calling the Clerk of Courts Office at (937) 393-9957 or viewing Appendix A to the Court’s Local Rules on this website.

INFO

Contact

Phone

Phone

(937) 393-3676

Contact the Domestic Relations Division by phone during business hours; if no one answers while court is in session, leave a message for a return call.

The Domestic Relations Division is open Monday through Friday from 8:30 a.m. through 4:00 p.m. It is closed for lunch from 12:00 p.m. to 1:00 p.m. Contact Information: You can contact the Domestic Relations Division at (937) 393-3676 during our business hours. If Court is in session, and no one is available to answer your call, please leave a message and your call will be returned.

INFO

Contact

Phone to clerk

Phone

(937) 393-9957

Court papers may be obtained from the Clerk of Courts Office at the stated courthouse address; the Clerk’s office can be contacted for more information.

A. From the Highland County Clerk of Courts Office, located on the first floor of the Highland County Courthouse at 105 N. High Street, Hillsboro, OH 45133. For more information, contact the Clerk’s office (937) 393-9957.

INFO

Contact

Phone

Phone

(937)393-3676

Check the CourtView case events for a hearing date; if it is not posted, contact the Domestic Relations office, and use the online calendar to confirm the time.

A. Click on the courtview records search button and find your case. Click on the "events" button. If it is not posted, contact the Domestic Relations office at (937)393-3676.  If you already know the date and want to confirm the time, there is a one week calendar on this website.  Click on the calendars button and then click on domestic relations calendar then scroll down the calendar to your case.