Lebanon Municipal Court, Ohio Sealing & Redaction Procedures

CRITICAL

The filing party and counsel must remove personal and private information from filings, including attached exhibits and addenda and the other listed materials.

It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court's office. The responsibility of the filing party and counsel to remove personal and private information extends to, and includes, exhibits and addenda attached to filings, preliminary and final judicial reports, state tax liens that use social security numbers as case numbers, medical records, and personal information such as may be found under R.C. Chapter 2907.

CRITICAL

The docket must never contain anyone's Social Security number or personal information that is not required to be public under R.C. 149.43.

At no time shall the docket contain the social security number of any person. At no time shall the docket contain any personal information which is not mandated by R.C. 149.43 to be considered "public record."

CRITICAL

Public records may not include the listed personal and private information; only the last four digits of Social Security and financial account numbers may be listed.

The following information is deemed personal and private and may not be included in a public record: (a) Social Security Numbers. Only the last four digits of a social security number may be listed, e.g., "XXX XX-1234"; (b) Full financial account number(s). The last 4 digits of an account number may be listed, e.g., XXXX-XX 1234"; (c) Driver's License Numbers; and (d) Any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling.

CRITICAL

Personal identifiers must be excluded from every document filed with the Court, consistent with Sup.R. 45(D).

Personal identifiers shall be excluded from all documents filed with the Court, consistent with Sup.R. 45(D).

CRITICAL

The Clerk must keep the listed confidential documents separately within the case file; they are not file-stamped or public records.

Confidential Documents. The Clerk shall keep separately within the case file the Presentence Investigation Report ("PSI"), the Judge's notes, LEADS or other similar data, Mental Health reports, and other confidential documents. These documents shall not be file stamped and shall not be public records of the Court.

WARNING

Personal information in pre-implementation filings or records transmitted from another court is considered public, but an affected person may petition for removal and the information will be redacted if the petition is granted.

Any personal and private information contained in documents filed prior to the implementation of this Rule is considered public. Any personal and private information in records or transcripts transmitted to this Court from another court is considered public. A party or an attorney in a case, or any other person whose personal and private information is contained in the public record of this Court may petition the Court for the removal of personal and private information and, if the request is granted, the personal and private information will be redacted.