Lima Municipal Court, Ohio Electronic Filing Rules

CRITICAL

Applies to

Electronically submitted document

Electronically submitted documents must be filed as attachments through the Lima Municipal Court e-filing system.

All electronically submitted documents shall be filed as attachments to the Lima Municipal Court e-filing system. A link to this system is provided on the Lima Municipal Court website.

CRITICAL

A filer who cannot file electronically for any reason must file a hard copy with the Clerk of Court.

ii. A filer who cannot file a document electronically due to any problem of any nature must file a hard copy of the document with the Clerk of Court.

CRITICAL

Applies to

Attachments and exhibits

Attachments and exhibits to an electronically submitted document must also be filed electronically.

11. Attachments and Exhibits: Attachments and exhibits to any electronically submitted document shall be filed electronically.

CRITICAL

An electronic filer need not file the source document in hard copy but must retain it and produce it on request through the stated case and appeal periods.

ii. The person filing electronically need not file a hard copy with the Clerk of Court but must maintain, and have available for production upon request by the Court, the Clerk of Court or other counsel, the source document of any document electronically filed. iii. The filer must maintain this source document until the final disposition of the case and through any Notice of Appeal, or, if appealed, appeal period.

CRITICAL

Fax filings may not be sent directly to the judge or bailiff for filing.

FAX FILINGS MAY NOT BE SENT DIRECTLY TO THE JUDGE OR BAILIFF FOR FILING.

CRITICAL

Applies to

Fax filing

Fax filings must be transmitted through the Clerk of Court’s facsimile equipment and may not be sent directly to the Court.

Fax filing may NOT be sent directly to the Court for filing, but may only be transmitted directly through the facsimile equipment operated by the Clerk of Court.

CRITICAL

Applies to

Fax filing

A fax filing is accepted as the original, so a paper original need not be filed with the Clerk, but the filer must retain the original and successful-fax confirmation until the case is closed and all appeal opportunities are exhausted.

A document filed by fax shall be accepted as the original filing. The person making a fax filing need not file any original document with the Clerk of Court but must, maintain in his or her records and have available for production on request by the Court the original document. The original document filed by fax and confirmation of a successful facsimile shall be maintained by the person making the filing until the case is closed and all opportunities for appeal have been exhausted.

CRITICAL

After an electronically submitted document becomes part of the docket, only the Clerk of Court’s Office may correct the docket.

i. Once a document is electronically submitted and becomes part of the case docket, corrections to the docket are made only by the Clerk of Court’s Office.

CRITICAL

An attorney may authorize electronic filing on the attorney’s behalf only by an employee or a service provider retained to assist with electronic filing.

No attorney shall authorize any person to electronically file on that attorney’s behalf, other than his or her employee or a service provider retained to assist in electronic filing.

WARNING

A filing party should not attempt to re-file a document that was filed in error.

iii. If a document has been filed in error, the filing party should not attempt to re-file the document.

WARNING

After a filing transaction is accepted, the system does not allow the filing party to change the document or docket entry.

ii. The System does not permit a filing party to make changes to the document(s) or docket entry once the transaction has been accepted.

WARNING

The Clerk may deny a party, firm, or agency use of e-filing for habitual nonconformance or uncorrected equipment incompatibility.

(E) NONCONFORMANCE RULE The Clerk of Court reserves the right to deny any party, firm, or agency the use of e-Filing due to habitual nonconformance of these rules and/or equipment incompatibility issues that are not corrected.

INFO

Applies to

Pleadings motions and other documents

Pleadings, motions, and other documents may be electronically filed with the Clerk in criminal and traffic cases under Criminal Rule 12(B).

Pleadings, motions, and other documents may be filed with the Clerk of Court by electronic filing in criminal and traffic cases, pursuant to Crim. R. 12(B)

INFO

The Clerk will annotate, rather than delete, docket text to show the deletion, its reason, and that the filer was notified.

(D) The Clerk will not delete the relevant docket text, but will annotate the docket to show the deletion, the reason for the deletion and that the filer has been so notified.

INFO

Applies to

Ticket/citation

Electronically produced tickets or citations may be used and filed in the Lima Municipal Court.

The use and filing of a ticket/citation that is produced by computer or other electronic means is hereby authorized in the Lima Municipal Court.

INFO

Applies to

Pleadings motions and other documents

Pleadings, motions, and other documents may be filed electronically with the Clerk via the Internet, subject to the rule’s requirements.

In conformity with Ohio Revised Code and Criminal Rule 12(B) pleadings, motions and other documents may be filed with the Clerk of Court electronically via the Internet, subject to the provisions in this rule.

CRITICAL

Applies to

Pleadings motions and other documents

Pleadings, motions, and other documents may be fax-filed with the Clerk in civil, traffic, and criminal proceedings, subject to exclusions for original complaints, small claims, and original criminal or civil documents requiring a fee or cost.

Pleadings, motions and other documents other than the original complaint may be filed with the Clerk of Court by facsimile transmission to (Traffic/Criminal 419-998-5526) and (Civil 419-998-5517) subject to the following conditions: APPLICABILITY 1. These rules apply to Civil, Traffic, and Criminal proceedings in the Lima Municipal Court. 2. These rules do not apply to Small Claims. In these proceedings, no facsimile transmission of documents will be accepted. 3. Original criminal and civil documents requiring a filing fee or cost will not be accepted for fax filing.