Lucas County Court of Common Pleas, General Division
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Document Limits
Courtesy Copies
Motion
Adjournments
- The deadline for serving and filing a responsive pleading is automatically extended twenty-eight days upon an advance application filed with the Clerk using the designated form.
- A continuance request for a scheduled trial must be a written motion stating good cause and opposition consent, filed as early as possible before trial.
Request must include
Page & Word Limits3 rules
Memoranda supporting or opposing a motion or brief are limited to 20 pages, excluding supporting exhibits.
All memoranda attached to motions, whether supporting or opposing a motion or brief, shall not exceed twenty (20) pages, exclusive of any supporting exhibits.
Brief
20 pages
Memoranda attached to motions and administrative-appeal briefs, whether supporting or opposing, may not exceed 20 pages excluding supporting exhibits.
All memoranda attached to motions, as well as briefs filed in administrative appeals, whether supporting or opposing a motion or brief, shall not exceed twenty pages, exclusive of any supporting exhibits.
Memorandum And Brief
20 pages
A party may seek leave to exceed the 20-page memorandum or brief limit by showing good cause and filing a motion stating the requested page count and reasons for additional pages.
For good cause shown, the court may grant a party leave to file a memorandum or brief exceeding the page limitation. Application for such leave shall be by motion specifying the number of pages requested and specifying reasons extra pages are needed.
Memorandum And Brief
Document Format Requirements17 rules
Include an original, two copies, and any extra copies needed for service.
(b) Include an original and two copies plus any additional copies to be served.
Documents filed with the Clerk of Courts must be legible, letter size, and have a three-inch top margin on the first page.
Any documents filed with the Clerk of Courts must be formatted to 8½ x 11 inches (letter size) and legible. A top margin of three inches shall be required on the first page.
An electronically filed proposed order must be submitted as a .docx file and identify the specific motion to which it applies.
Proposed orders shall be submitted in a Microsoft Word 2007 or higher compatible format (.docx) and shall reference the specific motions to which they apply.
DOCX
An electronic submission may not exceed 35 megabytes.
Submissions shall be limited to thirty-five megabytes (35MB) in size.
Electronically filed documents, pleadings, and papers generally must be submitted as searchable PDFs, except proposed orders.
All electronically filed documents, pleadings, and papers shall be filed with the Clerk in a searchable Portable Document Format (PDF) with the exception of proposed orders.
Documents created for e-filing must be double-spaced, use Times New Roman or Arial font, and use at least 12-point type.
Documents created for e-Filing shall be double-spaced, in either Times New Roman or Arial font style and at least 12-point type.
A document requiring both an unrepresented party's and the judge's signature must be filed in Word format with the pro se party's conformed signature.
A document that needs to be signed by an unrepresented/pro se party but that also needs to be signed by the Judge shall be filed in word format, with the "/s/ name" signature for the pro se party, as signed by the filing party.
DOCX
Retained audio and video exhibits must be submitted on a USB flash drive.
(2) audio and video (submitted on USB flash drive).
Retained documents, photographs, diagrams, and blueprints must be formatted at 8.5 by 11 inches and submitted as PDF files.
(1) documents, photographs, diagrams, blueprints (all must be formatted to 8 ½" x 11" in size and submitted as a PDF file);
A party must reduce oversize or three-dimensional exhibits by photograph or duplication and obtain judge or hearing-officer approval before permanent-record inclusion.
The party responsible for the exhibit will ensure that oversize or three- dimensional exhibits are reduced by photograph or duplication and approved by the judge or hearing officer for inclusion into the permanent record as an exhibit.
Exhibits included in the permanent case record may not exceed 8.5 by 11 inches.
Any exhibits which are part of the permanent record of the case are limited to 8 ½" x 11" in size (letter size).
Oversized demonstrative exhibits must be replaced with an exact duplicate submitted in PDF format.
By way of example, oversized demonstrative exhibits, such as presentation boards, shall be substituted with an exact duplicate copy submitted in PDF format.
A fax filing must use an insert page describing any exhibit that cannot be transmitted accurately or is lengthy.
Exhibits that cannot be transmitted accurately or are lengthy must be replaced by an insert page describing the exhibit.
A proposed order accompanying every motion must be submitted as a Word document.
Every motion, including routine motions, shall be accompanied by a proposed order for signature of the assigned judge submitted as a Word document.
DOCX
Documents submitted for e-filing may contain hyperlinks to original sources.
Documents submitted for e-Filing may contain hyperlinks to an original source.
Plaintiff's exhibits should be numbered and Defendant's exhibits lettered, although all may be numbered when the labels clearly identify the offering party.
Plaintiff’s exhibits should be marked with numbers and Defendant's exhibits should be marked with letters. However, if the exhibit labels clearly identify the party offering the proposed exhibits, all exhibits may be numbered (both Plaintiff and Defendant).
To the extent practical, all exhibits should bear the action's case number.
To the extent practical, all exhibits should be marked with the Case Number of the action.
Document Filing Requirements62 rules
Attorneys and self-represented litigants must promptly notify the Clerk of Courts and Court Administrator in writing of any changes to their contact information.
Attorneys practicing before the Court and pro se litigants representing themselves shall promptly provide in writing any change in name, address, telephone, fax number, or email address to the Clerk of Courts and the Office of the Court Administrator.
Document Type
Written Change Notification
Attorneys and self-represented litigants must provide their name, address, telephone number, fax number, and email address on every filing.
Attorneys practicing before the Court and pro se litigants representing themselves shall provide the Court with their name, address, telephone, fax number, and email address on all filings.
Document Type
All Filings
A petitioner requesting an out-of-state subpoena must use the subpoena form supplied by the Lucas County Clerk of Courts.
(a) Petitioner will use the subpoena(s) supplied by the Clerk’s office to ensure compliance with Civ. R. 45.
Document Type
Out Of State Subpoena
An out-of-state subpoena submission must include a copy of the subpoena issued by the out-of-state court.
(2) Copy of subpoena issued from out-of-state Court.
Document Type
Out Of State Subpoena
Every non-attorney filing must include the filer's current telephone number, address, and personal email address.
In accordance with Civ. R. 11, every document filed with the Clerk of Courts shall contain the filer’s current telephone number, address, and personal email address.
Document Type
Filing
Every filing must be submitted using the case caption and case number, with party names controlling over the case number; an abbreviated case number may be used.
All filings with the Clerk of Courts in any action or proceeding shall be filed by case caption and case number. The names of the parties to the action shall be considered the primary basis for filing and shall take precedence over the case number. An abbreviation of the official case number, using the indicators for case type and year, followed by the last four digits of the case number may be used on filings (ex. CR-2024- 01234 may be written as CR24-1234; CI-2024-01234 can be written as CI24-1234).
Document Type
Filing
The attorney must designate the case type on every initial filing using the categories in the Case Designation Sheet.
On every initial filing, the attorney shall designate the case following categories stated in the Case Designation Sheet. See Appendix C.
Document Type
Initial Filing
Every attorney-filed document must include the attorney's Supreme Court registration number, direct telephone number, fax number, address, and, when applicable, law-firm and business-email information.
In accordance with Civ. R. 11, every document filed with the Clerk of Courts shall contain the attorney's registration number assigned by the Supreme Court of Ohio, the direct telephone number, fax number and address of the attorney and, if applicable, the law firm of record and the attorney’s business email address.
Document Type
Filing
Every filing must include the assigned judge’s first and last name.
To assist with directing filings to the proper Judge, all filings must contain both the first and last name of the assigned Judge.
Document Type
Filing
A fax filing must comply with the civil and criminal rules and include a detailed cover page with specified case, attorney, transmission, and page-count information.
Any document filed by fax shall conform with the civil and criminal rules and shall be preceded in transmission by a cover page which includes the caption of the case, case number, assigned judge, the name, address, attorney registration number, telephone and fax number of the attorney filing the document, a description of the document being filed, date and time of fax initiation, and the number of pages being transmitted, including the cover page.
Document Type
Fax Filing Cover Page
Every electronically filed proposed order must reference the specific motion to which it applies.
Proposed orders shall be submitted in a Microsoft Word 2007 or higher compatible format (.docx) and shall reference the specific motions to which they apply.
Document Type
Proposed Order
A criminal case is assigned one case number for each defendant.
Criminal cases will be assigned one case number per defendant.
Document Type
Criminal Case
Filers must use the full case number when creating or searching for cases in the e-File system.
When entering a case number in the e-File system, filers shall use the full case number for creating cases and for searching for cases when submitting subsequent filings.
Document Type
E Filing
An electronically filed document requiring an attorney's or filer's signature must bear either the specified conformed signature or a digitally applied, flattened original signature.
Any document filed electronically with the Clerk that requires an attorney's or a filer's signature shall be signed with a conformed signature of "/s/ (name);" or shall bear a digitally applied and flattened original signature of the attorney or filing party.
Document Type
Document Requiring Signature
A conformed or digitally applied, flattened signature on an electronically filed document is deemed a legal signature under the specified rules and law.
The conformed signature and/or the digitally applied and flattened original signature on an electronically filed document is deemed to constitute a legal signature on the document for purposes of the signature requirements imposed by the Ohio Rules of Superintendence, Rules of Civil Procedure, Rules of Criminal Procedure, and/or any other law.
Document Type
Electronically Filed Document
A document requiring multiple signatures must be signed by the filer, followed by written confirmation, identification of other signatories' agreement, and electronic filing with each other signatory identified as signing by written authorization.
(a) The filing party or attorney shall sign the stipulation or document him/herself as follows: "/s/ John Smith." (b) The filing party or attorney shall then confirm in writing that the contents of the document are acceptable to all persons required to sign the document. (c) The filer will indicate the agreement of all other counsel and/or parties at the appropriate place in the document, usually on the signature line. (d) The filing party or attorney shall then file the document electronically, identifying all the other signatories as follows: "/s/ Jane Doe, per written authorization, by John Smith," etc.
Document Type
Document Requiring Multiple Signatures
A hand-signed PDF copy must be filed simultaneously as an exhibit, clearly identified as accompanying the proposed order, and include the complete case name and caption.
However, a copy of the same proposed order or document, hand-signed by the pro se party, shall also be filed simultaneously in PDF format as an exhibit associated with the proposed order that is submitted in word format. This exhibit shall be clearly marked as an exhibit accompanying the proposed order, even though filed as a separate document, and shall contain the complete name and caption of the case in which it is filed.
Document Type
Exhibit
The filer must retain the signed original paper document and produce it when the court requests it.
(a) The filer shall maintain the signed, original paper document in their records and have it available for production upon request of the Court; and
Document Type
Signed Original Document
The signed original paper document must be retained until the case closes and the appeal period expires, or until appeals are heard and all post-judgment relief opportunities are exhausted.
(b) The signed, original paper document shall be maintained until the case is closed and the time for appeal has expired, or the appeals have been heard and all opportunities for post judgment relief are exhausted.
Document Type
Signed Original Document
A separate Instructions for Service document must accompany electronically filed documents requiring Clerk service, identify each party and address or state "unknown," and specify a Civil Rule 4 method unless the Court orders otherwise.
Instructions must be filed as a separate document when documents to be served by the Clerk are filed through the e-File System. The Instructions for Service shall designate the names and addresses of the parties to be served. If the address of a party to be served is unknown, the filer shall substitute "unknown" for the address. The Instructions for Service shall designate a method of service pursuant to Civ. R. 4, unless an order providing otherwise has been entered by the Court.
Document Type
Instructions For Service
Surety bail bond agents and agencies must provide written notice to the Clerk of Courts of any change in submitted information within five days after the change.
(c) Written notification of any change in the information submitted to the Clerk of Courts within 5 days of the change.
Document Type
Written Change Notification
A surety bail bond agent must post a separate power of attorney for each case.
(b) Post a separate Power of Attorney on each case.
Document Type
Power Of Attorney
Surety bail bond agents and agencies must file a certified copy of the renewed power of attorney by August 1 in each odd-numbered year to keep their registration current.
(a) A certified copy of the renewed power of attorney by the first day of August each odd-numbered year.
Document Type
Renewed Power Of Attorney
A surety bail bond agent must post a separate Bond Post Form for each case containing the agent's original signature.
(c) Post a separate Bond Post Form on each case that contains an original signature of the Surety Bail Bond Agent.
Document Type
Bond Post Form
Surety bail bond agents and agencies must file a copy of the State of Ohio Department of Insurance License Renewal Form by March 1 each year to keep their registration current.
(b) A copy of the State of Ohio Department of Insurance License Renewal Form by the first day of March of each year.
Document Type
License Renewal Form
All motions other than those made at trial must be written; motions to suppress and discovery motions are exempt from the accompanying memorandum requirement.
All motions, other than those made at trial, shall be in writing and, except for motions to suppress and for discovery, shall contain a brief written memorandum citing the authorities relied upon.
Document Type
Motion
A motion to suppress must state with particularity its supporting factual grounds and will be stricken if it omits specific grounds, including when it relies solely on alleged state or federal constitutional violations.
A motion to suppress evidence shall state with particularity the factual grounds supporting it. Any motion to suppress filed without stating the specific grounds for suppression shall be stricken from the files, including motions claiming solely that the matter is violative of the Constitutions of Ohio and the United States.
Document Type
Motion To Suppress
An applicant seeking Special Process Server designation must submit an order with the specified caption.
The applicant requesting the designation shall submit an order captioned In Re the Appointment of (name of applicant) As Standing Special Process Server and stating the following:
Document Type
Special Process Server Appointment Order
The Case Designation Sheet must state the case type, disclose a prior Civ. R. 41 dismissal and previously assigned judge when applicable, and list related or companion case numbers when consolidation is requested.
The attorney shall designate the case type based on the case designations contained within the Rules of Superintendence. The attorney shall also indicate whether the case was previously dismissed pursuant to Civ. R. 41 and note the name of the previously assigned Judge. If consolidation is requested, the requesting party shall list the case numbers of any related or companion cases.
Document Type
Case Designation Sheet
The attorney must file a Case Designation Sheet with the complaint when a civil case is filed or transferred to the General Division.
When a civil case is filed or transferred to the General Division, the attorney shall file with the complaint a Case Designation Sheet.
Document Type
Complaint
The Special Process Server appointment order must be signed by the Administrative Judge of the General Trial Division and filed with the Clerk of Courts.
The Order shall be signed by the Administrative Judge of the General Trial Division and shall be filed with the Clerk of Courts
Document Type
Special Process Server Appointment Order
A request to appoint an individual-case Process Server must be made by motion with the required application and affidavit and a proposed journal entry granting service authority.
If a party seeks to appoint a Process Server for an individual case, the party shall submit a motion and attach to it the application supported by an affidavit as required in section (B)(2)(a) of this rule along with a proposed journal entry granting authority to the named person to serve summons and complaint in that case.
Document Type
Motion To Appoint Process Server
The prosecutor must request an order forfeiting the property involved in the offense to the state.
Upon filing, the prosecutor shall request an order that property involved in the offense subject to forfeiture according to the Ohio Revised Code shall be forfeited to the state.
Document Type
Civil Forfeiture Action
Every motion, including a routine motion, must include a proposed order for the assigned judge, submitted as a Word document.
Every motion, including routine motions, shall be accompanied by a proposed order for signature of the assigned judge submitted as a Word document.
Document Type
Motion
A motion seeking leave to amend a pleading must include a copy of the proposed amended pleading.
A motion seeking leave to amend a pleading shall include a copy of the proposed amended pleading.
Document Type
Motion To Amend
Counsel must promptly submit an order of dismissal after settling a case.
Counsel shall promptly submit an order of dismissal following settlement of any case.
Document Type
Order Of Dismissal
Designated trial counsel for the prevailing party must prepare an order conforming to the court's decision or verdict and submit it to the civil bailiff for approval, journalization, and transmittal to the parties.
Upon either the Court’s rendering of a decision which constitutes a judgment as defined by the Civil Rules or the jury's rendering of a verdict, or upon a decision on an interlocutory matter or motion which does not constitute a judgment as defined by the Civil Rules, an order in conformity to the decision or finding of the Court shall be prepared by designated trial counsel for the prevailing party. The proposed order shall be submitted to the civil bailiff in the assigned Judge's courtroom for Court approval, journalization, and transmittal to the parties by the Clerk of Courts.
Document Type
Proposed Order
A jury-trial demand must appear on the case designation sheet when an complaint is filed, together with the Appendix A deposit.
Upon the filing of any complaint, the demand for a jury trial must be made on the case designation sheet, and an additional deposit shall be made in the amount set forth in Appendix A.
Document Type
Complaint
An attorney filing an eligible Commercial Docket case must include a case designation sheet identifying the case as a Commercial Docket case with the initial pleading.
If the case is eligible for assignment to the commercial docket pursuant to Sup. R. 49.05, the attorney filing the case shall include with the initial pleading a case designation sheet that it is a Commercial Docket case.
Document Type
Initial Pleading
A foreclosure complaint must be accompanied by an affidavit documenting the named plaintiff's ownership and/or status as holder of the note and mortgage.
A foreclosure complaint shall be accompanied by an affidavit documenting that the named plaintiff is the owner and/or holder of the note and mortgage, whether the
Document Type
Foreclosure Complaint
The order approving withdrawal of an appropriation deposit must be certified by the owner's attorney or the property owner using the prescribed certification language.
The order approving the withdrawal shall be certified by the attorney for the owner or by the property owner in one of the following manners, subject to falsification penalties:
Document Type
Order Approving Withdrawal
An appropriation-case distribution order must contain the signatures of an assistant prosecuting attorney and the appropriating agency's attorney before funds may be disbursed.
The Clerk of Courts shall not pay out any funds deposited in appropriation cases unless the order of distribution contains the signature of an assistant prosecuting attorney of Lucas County, Ohio, and the attorney for the appropriating agency.
Document Type
Order Of Distribution
Counsel must immediately file notice of a bankruptcy filing or other stay-related action with the Clerk of Courts, provide a copy to the assigned judge, and notify the court when the stay is lifted or resolved.
Counsel for any party in a case pending in this Court, upon learning of any bankruptcy filing, or other action which might require this court to stay its proceedings, shall immediately file a notice of such bankruptcy filing or action with the Clerk of Courts and a copy of the notice with the assigned judge. The notice shall contain all data necessary to identify and verify the bankruptcy filing or action involved. Counsel shall also notify the court when the bankruptcy stay has been lifted or the matter is otherwise resolved.
Document Type
Notice Of Bankruptcy
The attorney must designate the property as owner occupied, tenant occupied, or vacant in the case designation sheet.
The attorney shall also designate whether the property is owner occupied, tenant occupied, or vacant.
Document Type
Case Designation Sheet
The attorney must designate in the case designation sheet whether taxes are challenged as to amount, priority of the first and best lien, or both.
the attorney shall designate whether taxes are challenged as to the amount and/or as to priority of first and best lien.
Document Type
Case Designation Sheet
If occupancy status is unknown when the foreclosure complaint is filed, certify the property's status by affidavit within 30 days.
If the status of occupancy is unknown at the time of the filing of the complaint, the attorney shall certify the property's status by affidavit within thirty (30) days of filing the foreclosure complaint.
Document Type
Affidavit
A foreclosure sale confirmation and distribution journal entry must include a Lucas County treasurer certificate obtained through the prosecutor's office confirming that taxes through the sale date are paid or will be secured by the entry.
As part of any journal entry for confirmation of sale and distribution of the proceeds of a foreclosure, a certificate of the Lucas County treasurer shall be obtained through the prosecutor's office certifying that all taxes due through the date of sale have been paid or secured to be paid by the journal entry presented.
Document Type
Journal Entry
Except for the specified prosecuting-attorney in rem tax foreclosure action, a real-property execution pleading must be filed simultaneously with one of four title-related documents covering the property.
In every real property action, with the exception of an in rem tax foreclosure action brought by the prosecuting attorney under R.C. 5721.18(C), the party shall file simultaneously with the pleading seeking execution one of the following covering the subject real estate: (a) Preliminary judicial report. (b) A preliminary letter for guaranteed certificate of title. (c) A commitment for title guaranty. (d) A commitment for owner's policy of title insurance, prepared by licensed title insurance company as that term is defined by R.C. 3953.01(C).
Document Type
Pleading Seeking Execution
For an alias Order of Sale following an order predating the Public Sheriff Sale Web Site, the stated security deposit or auction-site license fee must accompany the praecipe.
When a Praecipe for an Alias Order of Sale is filed, the security deposit in the amount as set forth in Appendix A or current Sheriff’s auction site license fee shall be submitted if the previous order of sale was before the start date of the Public Sheriff Sale Web Site.
Document Type
Praecipe For Alias Order Of Sale
The Order of Sale must include specified identifying, appraisal, bankruptcy, and prior-return information, and an alias Order of Sale cannot issue until the Sheriff returns the previous order.
Information to be included with the Order of Sale: (1) Case Caption & Case Number. (2) Judgment Entry filed stamped date. (3) Sheriff's Deed Property Description Approval Form (legal description attached). (4) Whether property is to be appraised, reappraised or no appraisal or minimum bid set by attorney. (5) Bankruptcy - if stay has been granted due to a bankruptcy and federal court has lifted the bankruptcy, proof of this must be submitted with the Order of Sale. (6) On Alias Orders of sale - the previous order of sale must have been previously returned by the Sheriff's office before the new Orders of Sale can be issued.
Document Type
Order Of Sale
Filing & Service rules
Electronic Filing Rules
An affidavit or other notarized document lacking the specified digital signature or electronic notarization must be signed and notarized on paper, scanned afterward, and e-filed as a PDF.
Documents requiring an original signature, such as an affidavit, or other notarized documents that do NOT contain digitally applied original, flattened signatures and/or a properly applied electronic notary shall be scanned after the signature and notarization are applied to the paper document and shall be e-Filed as a “.pdf”
Page 20 | (F)(5) ORIGINAL SIGNATURES
Each law firm must register an e-Filing account and establish user accounts for every attorney who intends to file with the Court.
A firm shall register an e-Filing account for the entirety of the firm set up use accounts for each attorney that intends to file with the Court.
Page 21 | 2.06(A)(1) – REGISTRATION IN E-FILING SYSTEM
Each registered individual is responsible for securing and using their assigned electronic identifier.
Each person to whom a unique identifier has been assigned shall be responsible for the security and use of such identifier.
Page 21 | 2.06(B)(2) – CONFIDENTIAL & UNIQUE ELECTRONIC IDENTIFIER
An unregistered in-person pro se filer must register through the online portal, after which the filer must submit documents through that portal.
Pro se parties filing in person who are not already registered users shall be referred to the online e-Filing Portal to register for a Self-Represented Account. Once the filer becomes a registered user, his/her documents shall be submitted through the e-Filing Portal.
Page 21 | 2.06(A)(2) – REGISTRATION IN E-FILING SYSTEM
A registered individual must use the confidential electronic identifier assigned by the Court to file documents.
The Court's e-File system shall assign an individual who has registered pursuant to Subsection (A) of this Rule a confidential and unique electronic identifier that shall be used to file pleadings, orders, and other documents in the case.
Page 21 | 2.06(B)(1) – CONFIDENTIAL & UNIQUE ELECTRONIC IDENTIFIER
All counsel of record must register for an e-Filing account to file, receive, review, and retrieve case documents.
All counsel of record shall register with the Court's e-Filing system to file, receive, review, and retrieve copies of e-Filed pleadings, orders, and other documents in the case.
Page 21 | 2.06(A)(1) – REGISTRATION IN E-FILING SYSTEM
Criminal-case indictments must be filed through the Court's e-File system and served under the Ohio Rules of Criminal Procedure.
Indictments in criminal cases shall be filed through the Court's e-File system in compliance with these Rules and shall be served on defendants according to the Ohio Rules of Criminal Procedure.
Page 22 | 2.08(D) – INDICTMENTS IN CRIMINAL CASES
Documents requiring filing under seal or in camera, and the listed case filings, may not be submitted through the e-File System.
The following documents may not be filed through the e-File System: (1) Any document required to be filed under seal or in camera. (2) Complaints in Appropriations Cases. (3) Motions for temporary restraining orders, preliminary injunctions or other immediate relief. (4) Complaints filed pursuant to R.C. 2903.214 for Civil Stalking Protection Orders or Civil Sexually Oriented Offender Protection Orders. (5) All documents related to Judgment Lien Cases, Certificates of Judgment, Garnishments, Writs of Possession, Foreign Sheriff Deposits and Petitions for Court Ordered Certificates of Title.
Page 24 | 2.10 – EXCEPTIONS TO ELECTRONIC FILING
An individual seeking a Certificate of Qualification for Employment must file the petition electronically through the Ohio Department of Rehabilitation and Corrections process.
Pursuant to R.C. 2953.25, any individual seeking a Certificate of Qualification for Employment from the Lucas County Common Pleas Court, General Division, must file the petition electronically through the process provided by the Ohio Department of Rehabilitation and Corrections (ODRC).
Page 54 | 5.03 – CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
An e-filed document is presumed authorized by the party assigned the filing identifier unless that party disproves the presumption by clear and convincing evidence.
All e-Filed documents shall be deemed to be made with the authorization of the party who is assigned the specific unique electronic identifier, unless the party proves to the satisfaction of the Court, by clear and convincing evidence, that the contrary is demonstrated.
Page 21 | 2.06(B)(3) – CONFIDENTIAL & UNIQUE ELECTRONIC IDENTIFIER
A document filed after the original complaint and not requiring an Appendix A security deposit may be filed by facsimile.
Filing documents subsequent to an original complaint and not requiring a security deposit as set forth in Appendix A may be filed by facsimile with the Clerk of Courts.
Page 17 | 2.03 – FAX FILING REQUIREMENTS (B) FAX COPIES
Documents of ten pages or fewer may be filed by fax under the stated rule using fax number 419-213-4291.
The Clerk of Courts shall maintain an independent telephone line and facsimile machine to allow the filing of documents no longer than ten pages in length with the court by following this rule. The number of the fax machine is 419-213-4291.
Page 17 | 2.03 – FAX FILING REQUIREMENTS (A) AUTHORIZATION
Documents filed electronically, or paper documents scanned and uploaded by the Clerk, constitute the Official Court Record and have the same force and effect as traditionally filed records.
Documents filed through the e-File System or documents filed in paper format that have been scanned and uploaded to the e-File system by the Clerk constitute the Official Court Record. These records have the same force and effect as those filed by traditional means.
Page 21 | 2.05 – OFFICIAL COURT RECORD
Paper documents may be destroyed or returned to the filing party after electronic conversion and storage.
Pursuant to the Ohio Rules of Superintendence, paper documents may be destroyed or returned to the party after being converted and stored electronically.
Page 21 | 2.05 – OFFICIAL COURT RECORD
The e-Filing System serves as the Clerk's agent for electronic filing, receipt, service, and retrieval of electronic documents.
The e-Filing System is hereby appointed the agent of the Clerk for purposes of electronic filing, receipt, service and retrieval of electronic documents.
Page 23
Filing Timing and Cure Windows
A fax filing received after 4:30 p.m. on a regular business day, or on a weekend or holiday, is considered filed the next business day.
Any fax filing received by the Clerk of Courts after 4:30 P.M. on a regular business day or on a weekend or holiday shall be considered filed on the next business day for the Clerk.
Page 17 | 2.03 – FAX FILING REQUIREMENTS (C) DATE & TIME OF FILING
A faxed document’s receipt date and time are determined by the receiving fax machine’s imprint.
The date and time of receipt of any faxed document shall be the date and time imprinted on the document by the facsimile machine receiving the transmission.
Page 17 | 2.03 – FAX FILING REQUIREMENTS (C) DATE & TIME OF FILING
The original of an exhibit omitted or replaced in a fax filing must be filed within ten days of the fax filing.
The original of an exhibit shall be filed within ten days of the fax filing.
Page 18 | 2.03 – FAX FILING REQUIREMENTS (E) FAX DOCUMENTS AS ORIGINALS
Electronic submission generates a receipt confirmation with the receipt date and time, which becomes the filing date and time if the document is accepted.
Upon receipt of an electronic document submitted for filing, the e-Filing System shall issue to the e-Filer a confirmation that the submission has been received. The confirmation notice shall include the date and time of receipt and shall serve as proof of receipt of the submission. The confirmation notice shall also inform the e- Filer that, if the document is accepted for filing, the date and time reflected in the confirmation notice shall serve as the date and time of filing.
Page 23
A rejected electronic submission does not enter the court record, must be refiled to satisfy filing requirements, and its original submission timestamp is void.
In the event the Clerk rejects a submitted document following Clerk review, the document shall not become part of the official Court record, and the e-Filer will be required to re-file the document to meet necessary filing requirements. Once a submitted document is rejected, the date and time associated with its initial submission to the Clerk of Courts, which would have been the date and time on the timestamp in the event the document was accepted for filing, becomes void.
Page 23
On satisfactory proof of a system error, the court may permit a document to be filed nunc pro tunc to its submission date.
If a submission is not received by the Court because of a System Error the Court may, upon satisfactory proof, enter an order permitting the document to be filed nunc pro tunc to the date it was submitted.
Page 23
After Clerk acceptance, the document receives an electronic stamp and the transmission date and time generally becomes its filing date and time.
If a document submitted for e-Filing has been accepted by the Clerk after Clerk review, the document will receive an electronic stamp. This stamp will include the date and time that the filer transmitted the document to the e-Filing System (i.e., date and time of receipt outlined above). Subject to the exceptions noted below, the date and time reflected on the electronic stamp shall become the filing date and time for that document.
Page 23
An opposing party must reply to a responsive filing within seven days after it is served.
An opposing party shall reply to the responsive filing so served within seven days.
Page 33 | 3.05 – DEADLINES
When no law or rule fixes the deadline, a responsive filing must be served and filed within 14 days after service of the pleading requiring a response, unless the Court orders otherwise.
In all cases where the time for serving and filing a responsive filing is not fixed by law or rule, the filing shall be served and filed within fourteen days after the service date on a pleading requiring response, unless otherwise ordered by the Court.
Page 33 | 3.05 – DEADLINES
For an FED action filed in the General Division, the restitution hearing must be set by the thirty-fifth day unless counsel agrees otherwise.
When a Forcible Entry and Detainer (FED) action is filed in the General Division, a hearing upon the restitution issue shall be set by the thirty-fifth (35th) day unless counsel consents otherwise.
Page 38 | 4.03(C) FORCIBLE ENTRY & DETAINER ACTIONS
In administrative appeals, the appellant must serve and file a brief within thirty days after the record is filed, unless a specific rule, statute, or court order provides otherwise.
Except as otherwise provided by specific rule, statue, or court order, in all cases originating in administrative bodies and appealed to this Court, the appellant shall serve and file a brief within thirty days after the date on which the record is filed.
Page 38 | 4.03(B) ADMINISTRATIVE APPEALS
The appellee must serve and file a brief within fourteen days after the appellant’s brief.
The appellee’s brief shall be served and filed within fourteen days of the appellant’s brief.
Page 38 | 4.03(B) ADMINISTRATIVE APPEALS
After leave is granted, the amended pleading must be separately filed within 14 days or the court-specified time.
Once leave is granted, the party must separately file the amended pleading within fourteen (14) days or the time specified by the Court.
Page 39 | B. AMENDMENTS
Counsel must submit the Order of Sale to the Lucas County Clerk of Courts within 45 days after the judge signs the Final Judgment Entry.
Orders of Sale shall be submitted by counsel to the Lucas County Clerk of Courts within forty-five (45) days after the signing of the Final Judgment Entry by the judge.
Page 53 | (F) ORDERS OF SALE
Counsel must submit the Order of Sale praecipe and corresponding security deposit or auction-site license fee within 45 days after the judge signs the Final Judgment Entry.
Praecipe for an Order of Sale along with a security deposit in the amount as set forth in Appendix A or current Sheriff’s auction site license fee shall be submitted by counsel to the Lucas County Clerk of Courts within forty-five (45) days after the signing of the Final Judgment Entry by the Judge.
Page 53 | (F) ORDERS OF SALE
The moving party must file an updated title-evidence report dated within 30 days after filing of the foreclosure judgment and order of sale, showing service of summons on all necessary parties.
The moving party shall file an updated report of the title evidence dated within thirty (30) days of the date of filing of the judgment of foreclosure and order of sale showing service of summons upon all necessary parties.
Page 53
Fax documents received outside normal business hours are queued and processed in their documented receipt order.
Documents received outside of normal business hours shall be queued and processed in the order of receipt as documented by the date and time imprinted by the receiving fax machine.
Page 17 | 2.03 – FAX FILING REQUIREMENTS (C) DATE & TIME OF FILING
The appellant may serve and file a reply brief within seven days after service of the appellee’s brief.
The appellant may serve and file a reply brief within seven days after service of the appellee’s brief.
Page 38 | 4.03(B) ADMINISTRATIVE APPEALS
Civil cases generally must be concluded within the time periods established by the Ohio Revised Code, Civil Rules, and Rules of Superintendence, subject to the stated exceptions.
All civil cases, except administrative appeals, forcible entry and detainer actions, or any other case which by its nature requires more rapid adjudication as determined by the Trial Judge, shall be concluded within the time periods set forth by the Ohio Revised Code, Rules of Civil Procedure, and Rules of Superintendence.
Page 38 | 4.03(A) GENERAL TIME LIMITS
A moving party may file a reply brief within seven days after the opposition memorandum is served.
A moving party may file a reply brief within seven (7) days from the date on which a memorandum in opposition is served.
Page 39 | E. REPLY
If counsel does not present the settlement dismissal order within 30 days or the court-directed time, the judge may dismiss the case for want of prosecution or enter a settlement dismissal order and assess costs.
If counsel fails to present such an order to the Trial Judge within thirty days or within such time as the Court directs, the Judge may order the case dismissed for want of prosecution or file an order of settlement and dismissal and assess costs.
Page 40 | 4.05 – ORDERS & JUDGMENTS (C) SETTLEMENT
The Clerk's office accepts documents during normal business hours.
Documents will be accepted by the Clerk’s office during normal business hours.
Page 22 | 2.09 – REVIEW OF E-FILINGS
Documents may be submitted for e-filing at any time, seven days per week.
Documents may be submitted to the Clerk for e-Filing twenty-four hours a day, seven days a week.
Page 22 | 2.09 – REVIEW OF E-FILINGS
Service and Proof of Service Rules
Sheriff service is available only when the respondent's service address is within Lucas County, Ohio.
Make certain the address used to serve the respondent is within Lucas County, Ohio; the Sheriff cannot serve persons outside of this jurisdiction.
Page 12 | 1.07 – PROCESSING OUT-OF-STATE SUBPOENAS (A) REQUIRED DOCUMENTS & INFORMATION WHEN MAILING
The Clerk must serve court-initiated filings by email.
Service of Court initiated filings shall be made by email through the Clerk.
Page 21 | 2.07 – SERVICE OF COURT INITIATED FILINGS
After an entry or order is signed and filed, the Clerk must serve copies on all unregistered pro se parties under the applicable procedural rules.
After an order or entry has been signed and filed, the Clerk shall serve on all pro se parties who are not registered users of the Court's e-File system copies of all entries and orders submitted to the Court for signature in accordance with Civ. R. 5 and Crim. R. 49.
Page 22 | 2.08(E) – ENTRIES & ORDERS
After receiving Instructions for Service, the Clerk must issue a summons and complete service under the method designated in accordance with the Rules of Civil Procedure.
The Clerk shall then issue a summons and process the method of service in accordance with the Rules of Civil Procedure.
Page 22 | 2.08(A) – INSTRUCTIONS FOR SERVICE
Counsel must serve all other documents filed through the e-File System as required by Civil Rule 5.
All other documents filed through the e-File System shall be served by counsel as required by Civ. R. 5.
Page 22 | 2.08(C) – DOCUMENTS TO BE SERVED BY COUNSEL
The e-File system must generate a Notification of Electronic Filing for every judicial entry or order, and that notification constitutes service under the applicable procedural rules.
The Court's e-File system shall generate a Notification of Electronic Filing for all entries and orders signed by a Judge or a Magistrate. This Notification of Electronic Filing shall constitute service under Civ. R. 5 and Crim. R. 49.
Page 22 | 2.08(E) – ENTRIES & ORDERS
Criminal-case indictments must be served on defendants according to the Ohio Rules of Criminal Procedure.
Indictments in criminal cases shall be filed through the Court's e-File system in compliance with these Rules and shall be served on defendants according to the Ohio Rules of Criminal Procedure.
Page 22 | 2.08(D) – INDICTMENTS IN CRIMINAL CASES
At the time a motion is filed, the party must serve the opposing party and file proof of that service with the clerk.
A party shall at the time of filing a motion serve upon the opposing party a copy of the motion filed and file proof of such service with the Clerk.
Page 32 | 3.05 – CRIMINAL MOTIONS (C) PROOF OF SERVICE
Notice of the time and place of an emergency hearing must be served on the adverse party or that party's counsel.
Notice of the time and place of hearing shall be served upon the adverse party or the party's counsel.
Page 39 | G. EMERGENCY MATTERS
Immediately after journalization, the clerk must serve a copy of the order or judgment on each counsel of record using a Civ. R. 5-authorized method, including personal delivery, prescribed-location delivery, mail, commercial carrier, fax, or email.
The Clerk of Courts shall immediately serve a copy of the order or judgment upon journalization to each counsel of record through any means available in accordance with Civ. R. 5, including handing it to the person, leaving it at a location prescribed by the rule, mail service, commercial carrier, or delivery via electronic means to a facsimile number or an e-mail address provided in accordance with Civ. R. 11 by the attorney or party to be served.
Page 40 | 4.05 – ORDERS & JUDGMENTS (D) COURT-PREPARED ORDERS
After journalization, the Clerk’s office will send court entries to the email addresses submitted by the parties.
Once journalized, the Clerk of Courts’ office will transmit the entries to the email address submitted by the parties.
Page 41 | SERVICE BY CLERK’S OFFICE
If a pending case is transferred to a new party, amend the complaint and serve all parties with the amended pleading.
In pending cases, if interest in the matter is transferred to a new party after the complaint is filed, the complaint shall be amended to reflect the transfer, and all parties shall be served with the amended pleading.
Page 51 | Foreclosure Procedures
When the property owner is not the occupier, the plaintiff's counsel must notify the occupier or tenant by ordinary mail no later than filing the foreclosure complaint.
If the owner of the property that is the subject of the foreclosure complaint is not the occupier to the property, counsel for the plaintiff shall serve notice to the occupier/tenant of the property that a foreclosure complaint has been filed. Notice shall be by ordinary mail and sent no later than the time of filing the foreclosure complaint.
Page 51 | (A) NOTICE
Each party must furnish the judge or magistrate an electronic PDF copy of its trial exhibits at least 24 hours before trial.
A copy of each party’s exhibits for use during a trial shall also be furnished to the Judge or Magistrate electronically in PDF format at least twenty-four (24) hours prior to trial.
Page 59 | VII. EVIDENCE RETENTION — 7.01 EXHIBITS (B) EXCHANGING & SUBMITTING EXHIBITS
The parties must exchange electronic or digital copies of all exhibits before trial or hearing.
The parties shall exchange electronic/digital copies of all exhibits in advance of trial or hearing.
Page 59 | VII. EVIDENCE RETENTION — 7.01 EXHIBITS (B) EXCHANGING & SUBMITTING EXHIBITS
After filing the protection-order documents, the Clerk sends them to the Civil Sheriff for service and to Sheriff Records for LEADS entry.
Clerk files and sends to Civil Sheriff for service and Sheriff Records for entry to LEADS.
Page 86 | B. Reporting of Protection Orders
Responses to motions for summary judgment may be served within 28 days after service of the motion.
Exception: Pursuant to Civ. R. 6(C)(1), responses to motions for summary judgment may be served within twenty-eight (28) days after service of the motion.
Page 39 | D. OPPOSITION
An opposition memorandum may be filed within 14 days after service of the motion.
An opposing party may serve and file a memorandum in opposition to any motion. The filing shall be made within fourteen (14) days after service.
Page 39 | D. OPPOSITION
Counsel or self-represented litigants without an email address may request ordinary mail service of court entries by motion.
Counsel for a party, or pro se litigants representing themselves who do not have an email address may, by motion, request ordinary mail service of entries by the Clerk of Courts’ Office.
Page 41 | SERVICE BY CLERK’S OFFICE
After filing, the Clerk's office assigns a miscellaneous case number and processes the subpoena for service.
(4) Upon filing, the Clerk’s office will assign a miscellaneous case number and process the subpoena(s) for service.
Page 12 | 1.07 – PROCESSING OUT-OF-STATE SUBPOENAS (A) REQUIRED DOCUMENTS & INFORMATION WHEN MAILING
At the Clerk of Courts' discretion, the notice for execution and/or a debtor's examination may be served by certified mail instead of personal service.
Service of the notice for execution and/or a debtor's examination may be by certified mail rather than by personal service, at the discretion of the Clerk of Courts.
Page 45 | 4.09 – LIENS (B) NOTICE TO BUNDLE LIENS
Filing Fees and Waivers
Sheriff service of an out-of-state subpoena requires an additional $25.00 fee per subpoena, payable to the Lucas County Sheriff.
(a) If the Lucas County Sheriff is to serve the subpoena, an additional fee of $25.00 per subpoena is needed made payable to the Lucas County Sheriff.
Page 12 | 1.07 – PROCESSING OUT-OF-STATE SUBPOENAS (A) REQUIRED DOCUMENTS & INFORMATION WHEN MAILING
An out-of-state subpoena filing requires the Appendix A fee, payable to the Lucas County Clerk of Courts by check or money order.
(3) Filing fee in the amount set forth in Appendix A (check or money order made payable to the Lucas County Clerk of Courts, for filing costs).
Page 12 | 1.07 – PROCESSING OUT-OF-STATE SUBPOENAS (A) REQUIRED DOCUMENTS & INFORMATION WHEN MAILING
Security filing fees are charged under Appendix A, case costs may be deducted from the security fee, and any excess costs are assessed against the plaintiff unless the court's order states otherwise.
Security filing fees shall be charged in accordance with the schedule set forth in Appendix A. All costs associated with the case may be deducted from the security fee regardless of which party is ordered to pay the costs. At the conclusion of any case, the Clerk of Courts shall determine if all costs have been paid. Unless otherwise set forth in the court's order, the Clerk of Courts shall assess all excess court costs to the plaintiff in the action.
Page 16 | II. FILING PROCEDURES – 2.01 – CASH DEPOSITS AS SECURITY FILING FEES
Parties must arrange payment of costs with the Clerk of Courts in advance; the Clerk need not receive a fax until payment by an acceptable method has been made or arranged.
Payment of costs must be arranged for in advance with the Clerk of Courts. The Clerk does not have to receive the fax transmission unless the acceptable method of payment has been paid or arranged to be paid. Attorney checks, cashier’s checks, and cash are acceptable methods of payment.
Page 18 | 2.03 – FAX FILING REQUIREMENTS (F) CHARGES
Deposits and fees for documents filed through the e-File System must be paid by credit card at filing, with a credit card processing fee assessed.
When a document requiring the payment of a deposit or fees is filed through the e-File System, the required deposit or fee must be paid by credit card at the time of the filing. A credit card processing fee will be assessed on all deposits and fees paid in this manner.
Page 24 | 2.11 – DEPOSITS & FEES
Filing a complaint with a jury-trial demand requires an additional deposit in the amount set forth in Appendix A.
Upon the filing of any complaint, the demand for a jury trial must be made on the case designation sheet, and an additional deposit shall be made in the amount set forth in Appendix A.
Page 43 | (D) JURY FEE
The court will not accept a filing that includes a jury demand without the required deposit.
No filing shall be accepted with a jury demand and no deposit.
Page 43 | (D) JURY FEE
After ODRC accepts and forwards the petition, the applicant must pay the Appendix A fee before the court processes it unless the assigned judge waives the fee.
Once accepted by the ODRC, and forwarded to the Lucas County Clerk of Courts, the individual must pay a fee to the Clerk in the amount specified in Appendix A prior to the Court processing the petition, unless waived by the assigned Judge.
Page 54 | 5.03 – CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
A motion or petition requesting a hearing on classification or registration requirements under the cited statutes requires a $50 filing fee.
$50.00 Motion or Petition to request hearing on classification and/or registration requirements pursuant to R.C. 2950.03(E), R.C. 2950.032(E) or R.C. 2950.11
Page 62 | APPENDIX A – FILING FEES
A sheriff’s writ of possession requires a $2 fee.
$2.00 Sheriff - Writ of Possession
Page 62 | APPENDIX A – FILING FEES
Civil execution costs $125.
$125.00 Cost of civil execution
Page 62 | APPENDIX A – FILING FEES
A cognovit note complaint requires a $400 filing fee.
$400.00 Costs for cognovit note complaint
Page 62 | APPENDIX A – FILING FEES
A foreign judgment requires a $37.50 filing fee.
$37.50 Foreign judgment
Page 62 | APPENDIX A – FILING FEES
A civil suit filed by a resident, including a third-party complaint, and notices of appeal from tribunals, commissions, or administrative agencies each require a $400 filing fee.
$400.00 Civil suit filed by resident (including third party complaint). Notice Of appeal from tribunals, commissions or administrative agencies
Page 62 | APPENDIX A – FILING FEES
Entering satisfaction of a lien on the records of the County Recorder’s Office or Clerk of Courts requires a $5 fee for each office.
$5.00 Entering satisfaction of lien on record in County Recorder’s Office and Clerk of Courts, each
Page 62 | APPENDIX A – FILING FEES
The fee for a civil jury is $200.
$200.00 Fee for civil jury
Page 62 | APPENDIX A – FILING FEES
A counterclaim, cross-complaint, or third-party complaint requires a $125 filing fee.
$125.00 Counter-claims, cross-complaints or third-party complaints
Page 62 | APPENDIX A – FILING FEES
A lien release requires a $5 fee.
$5.00 Lien Release
Page 62 | APPENDIX A – FILING FEES
A jury view in a civil case requires a $400 fee.
$400.00 Jury View for a civil case
Page 62 | APPENDIX A – FILING FEES
An application or motion to confirm an arbitration award requires a $400 filing fee.
$400.00 Application/motion to confirm an arbitration award
Page 62 | APPENDIX A – FILING FEES
A judgment lien from another court requires a $32.50 filing fee.
$32.50 Judgment lien from another court
Page 62 | APPENDIX A – FILING FEES
Service or execution of summons on a non-resident defendant by a foreign sheriff requires a $25 fee.
$25.00 Service or execution of summons on non-resident defendant where service by foreign sheriff is requested
Page 62 | APPENDIX A – FILING FEES
The Official Public Sheriff’s Sale Web Site/Integrated Auction Management System license fee is $500.
$500.00 Official Public Sheriff’s Sale Web Site/Integrated Auction Management System License Fee
Page 62 | APPENDIX A – FILING FEES
A civil suit filed by a non-resident plaintiff requires a $400 filing fee.
$400.00 Civil suit by non-resident plaintiff
Page 62 | APPENDIX A – FILING FEES
A judgment lien from this court, including state liens, requires a $37.50 filing fee.
$37.50 Judgment lien from this Court (includes State Liens)
Page 62 | APPENDIX A – FILING FEES
A civil foreclosure action requires a $550 filing fee.
$550.00 Civil foreclosure actions
Page 62 | APPENDIX A – FILING FEES
A certificate of judgment for transfer requires a $5 fee.
$5.00 Certificate of judgment for transfer
Page 62 | APPENDIX A – FILING FEES
Proceedings in aid of execution and motions to vacate, revive, or modify judgment require a $40 fee, and new aid-of-execution proceedings may not issue until the requesting party has paid all costs of prior aid-of-execution proceedings in the same case.
$40.00 Proceedings in aid of execution, motion to vacate, revive, or modify judgment. No proceedings in aid of execution shall issue unless all costs of former proceeding in aid of execution issues in the same case by the party requesting such proceedings have been paid
Page 62 | APPENDIX A – FILING FEES
Customary fees apply to fax filings, and the Clerk may charge up to 25 cents per page for necessary courtroom or service copies.
All customary fees shall be applied to faxed filings. If courtroom or service copies are needed for processing, the Clerk may charge up to twenty-five cents (25¢) per page for all necessary copies.
Page 18 | 2.03 – FAX FILING REQUIREMENTS (F) CHARGES
For filings requiring a summons, the Clerk produces the service copies and charges ten cents per page per copy as costs against the funds on deposit.
The Clerk shall cause service copies to be produced in lieu of service copies being furnished by the parties for all filings requiring a summons. In those situations, the Clerk shall charge a fee of ten cents (10¢) per page per service copy and shall assess those fees as costs against the funds on deposit.
Page 22 | 2.08(B) – SERVICE COPIES
A filing cost applies to the Special Process Server application, with the amount identified in Appendix A.
The cost of filing this application is identified in Appendix A.
Page 36 | IV. CIVIL CASE MANAGEMENT — 4.01 – CASEFLOW (B)(2)(c) FILING
The Clerk must collect customary court costs from cash forfeitures exceeding $1,000 or vehicle forfeitures exceeding $2,500, but collection is waived when restitution is ordered or either underlying case is dismissed.
In the event the cash forfeit exceeds $1,000.00, or the vehicle forfeit exceeds $2,500.00, the Clerk of Courts shall collect any customary court costs from the forfeiture, which shall include costs for any special projects’ funds. The Clerk’s collection of court costs from the forfeiture shall be waived in criminal cases where restitution is ordered, or when either the underlying civil or criminal cases are dismissed.
Page 37 | 4.02(C) RELATED CIVIL FORFEITURE TRANSFER
A party requesting a jury view must make the Appendix A deposit at least ten days before trial.
A party requesting a jury view shall be required to make a deposit in the amount set forth in Appendix A. The deposit shall be made at least ten (10) days before trial for the expected additional expenses.
Page 43 | (E) JURY VIEW
Court costs are waived when a case is dismissed by Nolle Prosequi, except when a superseding indictment exists, in which case the costs transfer to the new case.
Upon the dismissal of a case via Nolle Prosequi, all court costs shall be waived except in cases with a superseding indictment. In those cases, the costs shall be transferred to the new case.
Page 34 | 3.09 – COSTS FOR NOLLE PROSEQUI DISMISSALS
The current Sheriff’s online-auction-site fee paid to the Clerk is disbursed by invoice to the Sheriff’s auction vendor.
The current Sheriff’s online auction site fee paid to the Lucas County Clerk of Courts will be paid out by invoice to the current Sheriff’s auction vendor.
Page 53 | (F) ORDERS OF SALE
A Notice of Appeal filing costs $150.00.
$150.00 Notice of Appeal
Page 63 | Appendix B – Attorney Fee Schedule
A Treatment Court filing costs $300.00.
$300.00 Treatment Court
Page 63 | Appendix B – Attorney Fee Schedule
A miscellaneous case filing costs $100.00.
$100.00 Miscellaneous Case Filings
Page 63 | Appendix B – Attorney Fee Schedule
A copy of the digital recording of proceedings costs $2.50 per disc.
$2.50 Fee per disc for copy of digital recording of proceedings
Page 63 | Appendix B – Attorney Fee Schedule
A Certificate of Qualification for Employment costs $50.00.
$50.00 Certificate of Qualification for Employment
Page 63 | Appendix B – Attorney Fee Schedule
An out-of-state subpoena costs $100.00.
$100.00 Out-of-State Subpoena
Page 63 | Appendix B – Attorney Fee Schedule
A Special Process Server Application costs $30.00.
$30.00 Special Process Server Application
Page 63 | Appendix B – Attorney Fee Schedule
A Diversion Program filing costs $300.00.
$300.00 Diversion Program
Page 63 | Appendix B – Attorney Fee Schedule
A Petition for Expungement costs $50.00.
$50.00 Petition for Expungement
Page 63 | Appendix B – Attorney Fee Schedule
Courtesy Copy Requirements
The movant must email an additional copy of the motion for the assigned courtroom.
The movant shall email an additional copy for the assigned courtroom.
Page 32 | 3.05 – CRIMINAL MOTIONS (A) WRITTEN MOTIONS
Sealing & Redaction Procedures
A sealed case must be marked sealed and removed from public access, and its physical file must be secured in a sealed envelope in a locked location.
Upon an order to seal a case, the case shall be marked sealed in the case management system and removed from public access. Clerk of Courts staff shall secure the physical file in a sealed envelope and store it in a locked location.
Page 90 | F. Procedures for Sealing & Expunging Records
An expunged case must be marked expunged in the case management system, causing all records to be deleted, and the physical file must be removed from storage and destroyed.
Upon an expungement order, the case shall be marked expunged in the case management system, which shall delete all records from the system. Clerk of Courts staff shall remove the physical file from storage and destroy it.
Page 90 | F. Procedures for Sealing & Expunging Records
Filing Bundling Requirements
The Ohio Attorney General or a proper designee must file a praecipe-style notice with the Lucas County Clerk of Courts identifying all judgment lien cases to be bundled.
For the Department of Taxation liens, the Ohio Attorney General, or a proper designee, shall provide notice to the Lucas County Clerk of Courts, by filing a notice, in the form of a praecipe, listing all the judgment lien cases that are to be bundled.
Page 45 | 4.09 – LIENS (B) NOTICE TO BUNDLE LIENS
Only cases involving common questions of law and fact and the same or related parties may be bundled.
Cases to be bundled shall involve common questions of law and fact and shall involve the same or related parties.
Page 45 | 4.09 – LIENS (B) NOTICE TO BUNDLE LIENS
Pre-Motion Conference Requirements
Urgent motions, including temporary restraining order and injunction-related motions and certain civil-process restraint motions, must be submitted to the assigned judge for disposition.
Motions pertaining to urgent matters, including motions for temporary restraining orders, temporary injunctions, to dissolve injunctions or attachments, to request warrants for arrest or other process of restraint of personal liberty of a party to a civil case shall be submitted to the assigned Judge for disposition.
Page 39 | G. EMERGENCY MATTERS
Written motions are generally decided on served and filed briefs, and oral argument requires leave from the assigned judge and must comply with the judge's time limits.
Written motions shall generally be submitted and determined by the Court upon briefs served and filed. No oral argument will be allowed except by leave of, and upon the time limits set by, the assigned Judge.
Page 39 | F. HEARINGS
Adjournment & Extension Requirements
A continuance request for a scheduled trial must be a written motion stating good cause and opposition consent, filed as early as possible before trial.
Any request for a continuance of a scheduled trial date shall be made as a written motion, shall state good cause, shall state whether the opposition consents, and shall be filed as far in advance of the trial date as possible.
Page 42 | 4.07 – CIVIL TRIALS (B) CONTINUANCES
The deadline for serving and filing a responsive pleading is automatically extended twenty-eight days upon an advance application filed with the Clerk using the designated form.
The time within which a party is required by the Civil Rules to serve and file a responsive pleading to a complaint, a counterclaim, a crossclaim, or a third-party complaint shall be extended for a period of twenty-eight days upon advance application filed with the Clerk of Courts on the designated form.
Page 38 | 4.04(A) PLEADING EXTENSIONS