Mercer County Court of Common Pleas, Ohio Document Format Requirements

CRITICAL

The filer is solely responsible for removing all metadata and non-public date from documents submitted for e-filing.

The filer is solely responsible for removing all metadata and non-public date from documents submitted for e-filing.

CRITICAL

Documents longer than one page must have numbered pages, and every page after the first must identify the case, case number, and document; the rule excludes depositions bound and filed as booklets.

All documents filed containing more than one page shall have numbered pages. The second page and all pages thereafter shall recite the case name and case number and shall identify the document by name. This rule shall not apply to depositions which are bound and filed in booklet form.

CRITICAL

Format

PDF

Submitted documents must be searchable PDFs no larger than 20 MB, larger submissions must be split into PDFs of 20 MB or less, links to other material are prohibited, and documents must be electronically signed.

• Must by in searchable portable document format (“PDF”). • Not to exceed twenty megabytes (“20MB”). Larger submissions must by broken into additional PDF’s of 20MB or less. • Cannot contain links to other material. • Must by electronically signed.

CRITICAL

Proposed orders and proposed entries must be submitted in Word [.doc] format.

A proposed order or proposed entry shall be submitted in Word [.doc] format.

CRITICAL

Pleadings, motions, briefs, and other papers filed with the Clerk must conform to Civ.R. 10, be legible, use letter-size paper, and have no backing or cover.

All pleadings, motions, briefs and other papers filed with the Clerk shall conform to Civ.R. 10, be legibly typewritten or printed on paper of letter size, 8.5" x 11” and without backing or cover.

CRITICAL

Electronic signatures must use the listed format, with no attorney bar number required for a self-represented litigant.

Signatures shall be in this format: • /s/ Attorney Name • Attorney Bar Number (unless self-represented litigant) • Firm name • Identity of party represented • Address • Telephone number • Fax number • E-mail address

CRITICAL

Requests for jury-service exemptions, excuses, and deferrals, and their dispositions, must be in writing.

Any requests for exemptions, excuses, and deferrals and their disposition shall be in writing.

CRITICAL

Documents must be typewritten or printed on 8½-by-11-inch paper in at least 12-point regular type.

Documents shall be typewritten or printed on 8 ½“ x 11” paper, with at least 12-point regular type font.

CRITICAL

A transcribed deposition sent for filing must be securely sealed in an envelope endorsed with the action title and marked “Deposition of” followed by the witness's name.

The Clerk shall refuse to accept for filing any transcribed deposition unless the officer who transcribed the deposition presents it to the clerk for filing or sends it to the Clerk by certified mail for filing, securely sealed in an envelope endorsed with the title of the action and marked “Deposition of (here insert name of witness).” [Civ.R. 30(F)(1)]

WARNING

If the Court orders a pretrial brief with an exhibit list, joint exhibits must use Roman numerals, plaintiff’s exhibits Arabic numerals, and defendant’s exhibits letters.

a list of exhibits that counsel intend to offer into evidence, marked as follows: (a) joint exhibits - Roman numerals; (b) plaintiff’s exhibits - Arabic numerals; and (c) defendant’s exhibits - letters.

WARNING

Electronically filed documents should follow the formatting rules for paper pleadings, motions, and documents.

All electronically filed documents should be formatted according to the rules governing formatting of paper pleadings, motions, and documents.

INFO

A judge or judicial officer may digitally sign e-filed documents, and those documents have the same force and effect as signed and journalized paper copies.

E-Filed documents may be signed by a Judge or Judicial Officer via a digital signature. All orders, decrees, judgments and other documents signed in this manner shall have the same force and effect as if the Judge and/or Magistrate had affixed his/her signature to a paper copy of the order and journalized it.