Miami County Court of Common Pleas, General Division Electronic Filing Rules

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Civil cases

Applies to

Petition

The Petitioner must complete the DRC Electronic Petition online before filing the CQE petition with the Clerk of Courts.

20.02. In order to request a CQE, the Petition for Certificate of Qualification for Employment (RC 2953.25) may be filed with the Clerk of Courts by Petitioner only after completing the Electronic Petition online through the DRC.

Checked against the court's document on Oct 5, 2026CRITICAL

All counsel of record must register for the court's e-File system under the Clerk's published website procedure.

1. All counsel of record shall register with the Court’s e-File system to file, serve, receive, review and retrieve copies of e-Filed pleadings, orders and other documents in the case. Registration shall be in accordance with the procedure established by the Clerk as set forth on the Clerk’s website.

Checked against the court's document on Oct 5, 2026CRITICAL

A pro se party must register for the e-File system and be capable of using it independently.

2. Pro Se parties are required to register with the Court’s e-File system. A pro se filer must be capable of independently utilizing the electronic system.

Checked against the court's document on Oct 5, 2026CRITICAL

Applies to

Pleadings and filing documents

Parties must electronically file all pleadings, motions, briefs, memoranda, transcripts, notices, orders, and other documents through the court's e-filing system.

Parties shall file all pleadings, motions, briefs, memoranda of law, deposition transcripts, transcripts of proceedings, notices, orders, or other documents electronically through the court's electronic filing system.

Checked and corrected to match the court's document on Oct 5, 2026WARNING

Court filings may be submitted electronically through Courtview e-filing or by fax, but e-filing users must register and create an account.

The Clerk of Court accepts filings electronically via E-filing within the Courtview module and fax in accordance with Local Rule 2.09. Users are required to register and create an account with the e-filing application.

Checked against the court's document on Oct 5, 2026WARNING

The court must assign each registered individual a confidential, unique electronic identifier for filing, service, receipt, review, and retrieval of e-filed documents.

1. The Court’s e-File system shall assign an individual who has registered pursuant to Subsection (B) of this Rule a confidential and unique electronic identifier that shall be used to file, serve, receive, review, and retrieve e-Filed pleadings, orders, and other documents in the case.

Checked against the court's document on Oct 5, 2026WARNING

Pleadings and other papers may be filed with the Miami County clerk by fax to 937-440-6011 subject to the rule’s conditions.

Pleadings and other papers may be filed with the Miami County Clerk of Courts by facsimile transmission to 937-440-6011 subject to the following conditions:

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A Registered User may log into his/her account 24/7 to review cases on which he/she is a party and shall use the CMS to file any documents electronically, at any time of the day, from any location he/she chooses, use his/her User ID and password.

Summary: A registered user may access the system at all times and must electronically file documents through the CMS using the assigned credentials, regardless of time or location.

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2. E-filing is mandatory for every case with the exception of civil protection orders, garnishments, or as otherwise stated herein.

Summary: Electronic filing is mandatory in every case except civil protection orders, garnishments, and matters otherwise specified in the rule.

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Any document requiring payment of a filing deposit or fee to the Clerk in order to achieve valid filing status shall be filed in the same manner as any other e-Filed document.

Summary: A document requiring a filing deposit or fee to obtain valid filing status must be filed electronically in the same manner as other e-filed documents.

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Exhibits, attachments, or other documents that may not be comprehensibly viewed in a .pdf shall be filed in their physical form with the Court.

Summary: Exhibits, attachments, and other documents not comprehensibly viewable in PDF must be filed physically with the Court.

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All documents related to Civil Protections Orders and Executions of Judgment shall be filed in paper form with the Clerk.

Summary: Documents concerning Civil Protections Orders and Executions of Judgment must be filed in paper form with the Clerk.

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All documents submitted by vexatious litigants.

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Bonds filed in criminal cases shall be filed in paper form with the Clerk.

Summary: Bonds filed in criminal cases must be submitted in paper form to the Clerk.

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Subpoenas which are to be issued by the Clerk shall be filed in paper form with the Clerk.

Summary: A subpoena that the Clerk will issue must be filed in paper form with the Clerk.

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Criminal case documents filed at arraignment and prior to arraignment.

Summary: Criminal-case documents filed at or before arraignment are subject to the paper-filing exception.

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Motion, Entry, and Certification for Appointed Counsel Fees.

Summary: A motion, entry, or certification for appointed-counsel fees is subject to the paper-filing exception.

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Garnishments.

Summary: Garnishment documents are subject to the paper-filing exception.

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Qualified Domestic Relations Orders and Division of Property Orders.

Summary: Qualified Domestic Relations Orders and Division of Property Orders are subject to the paper-filing exception.

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These rules do not apply to petitions for domestic violence, civil stalking, or sexually oriented offense protection orders where an exparte order is requested.. In such proceedings no facsimile transmission of documents will be accepted.

Summary: Fax filing is unavailable for ex parte petitions for domestic violence, civil stalking, or sexually oriented offense protection orders.

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Applies to

Prohibited fax filing documents ?

(3) The following documents will not be accepted for fax filing: cognovit promissory notes, petitions for domestic violence, civil stalking, or sexually oriented offense protection orders where an exparte order is requested. In such proceedings no facsimile transmission of documents will be accepted.

Summary: Cognovit promissory notes and ex parte petitions for domestic violence, civil stalking, or sexually oriented offense protection orders cannot be filed by fax.

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The first document filed by fax shall be accepted as the effective original filing. The person making a fax filing need not file any source document with the Clerk of Court but must, however, maintain in his or her records and have available for production on request by the court the source document filed by fax, with original signatures as otherwise required under the applicable rules, together with the source copy of the facsimile cover sheet used for the subject filing.

Summary: The faxed document is the effective original, but the filer need not submit its source and must retain both the signed source document and fax cover-sheet source for court production on request.

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The source document filed by fax shall be maintained by the person making the filing until the case is closed and all opportunities for post judgment relief are exhausted.

Summary: The fax filer must retain the source document until the case closes and all opportunities for post-judgment relief are exhausted.

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(2) If a document is sent by fax to the Clerk of Court without the cover page information listed above, the Clerk may deposit it in the case jacket but it need not be entered into the Case Docket and it may be considered to be a nullity and thereby stricken from the record.

Summary: A fax sent without the required cover-page information may be placed in the case jacket but need not be docketed and may be stricken as a nullity.

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7. Electronic Filing (“e-File”): The electronic transmission, acceptance, and processing of a filing. A submission consists of data, one or more documents, and images. This definition of e-File does not apply to facsimile or email.

Summary: Electronic filing does not apply to filings submitted by facsimile or email.

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3. Upon motion, for good cause shown, and with leave of court, a pro se individual may file by paper at the Clerk of Courts. A motion seeking leave to file by paper may be filed by a pro se individual with the Clerk of Courts on paper and shall be promptly forwarded to the assigned judge and served on all parties in accordance with Civil Rule 5.

Summary: A pro se individual may file documents in paper form at the Clerk only by motion, upon showing good cause, and with leave of court; the paper motion must be served under Civil Rule 5 and promptly forwarded to the assigned judge.

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Any attorney, party or other person who files any document electronically will be responsible for any delay, disruption, interruption of electronic signals, and readability of the document and accepts full risk that the document may not be properly filed with the clerk as a result.

Summary: An electronic filer bears responsibility and risk for filing problems caused by delays, disruptions, interrupted electronic signals, or readability problems.

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(2) The Clerk of Court may, but need not, acknowledge receipt of a facsimile transmission. Fax filings may not be sent directly to the Court.

Summary: The clerk need not acknowledge a fax transmission, and fax filings must be sent to the clerk rather than directly to the court.

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Any filing may be e-Filed with the Clerk 24 hours a day, 7 days a week.

Summary: Electronic filing with the Clerk is available 24 hours a day, seven days a week.

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These local rules shall be effective January 1, 2012, and shall govern all proceedings in actions brought after they take effect and also further proceedings in pending actions, except to the extent that, in the opinion of the court, their application in a particular action pending on the effective date would not be feasible or would work an injustice, in which event, the former procedure applies.

Summary: The fax rules took effect January 1, 2012 and apply to later actions and further proceedings in pending cases, but the former procedure applies when the court finds the rules infeasible or unjust in a particular pending action.