Morgan County Court of Common Pleas, Ohio Document Format Requirements

CRITICAL

Adoption cases require an original and copy of each filing, plus petition copies for notice service and the court assessor.

An original and a copy of all filings shall be filed in every adoption case. Sufficient additional copies of the petition shall be submitted as required for service of notice, with an additional copy for the court assessor.

CRITICAL

Copies of documents attached to pleadings or motions must be legible.

The Clerk shall accept only legible copies of documents attached to pleadings or motions.

CRITICAL

Individually generated forms must comply with the specifications and format required by the Rules of Superintendence.

Each individually generated form must comply with the specifications and format mandated by the Rules of Superintendence.

CRITICAL

The pre-placement application must use a form prescribed or approved by the Court.

This pre-placement application shall be in a form prescribed or approved by the Court.

CRITICAL

Later references may use the identifier’s last four digits or letters; if it has fewer than four characters, the filer must create a unique identifier.

Thereafter, subsequent reference to a particular identifier may be made by reciting the last four digits/letters of the identifier unless there are less than four characters constituting the identifier and then the filer shall create a unique identifier for that item.

CRITICAL

Proceedings in aid of execution must use Court-prescribed forms and include the original, copies for each party to be served, and one service-return copy.

Proceedings in aid of execution shall be filed on forms prescribed by the Court and shall consist of the original to be retained by the Clerk, as many copies thereof as there are parties to be served in the proceedings, and one copy for the return of service.

CRITICAL

Assigned counsel's bill for services must be submitted on approved forms.

In all cases involving indigent persons where the Court has appointed counsel, it shall be the responsibility of the assigned counsel to submit to the Court for approval on approved forms counsel's bill for services, together with such affidavits of indigency as required by the Ohio Public Defender's Commission, within 14 days of the termination of the case.

CRITICAL

Individually generated forms must comply with the Rules of Superintendence and match the printed form's blank lines and exact wording.

Each individually generated form must comply with the specifications and format mandated by the Rules of Superintendence. Each individually generated form must be created with the same blank lines and exact wording as on the printed Standard Probate Form it is replacing.

CRITICAL

Exhibits offered for admission at a hearing or trial must be labeled with the party name and item identification.

All exhibits offered for admission during a hearing or trial shall be labeled by party name and item identification.

CRITICAL

The copy of the signed settlement statement attached to the Report of Distribution must be reduced to a size suitable for filing.

Within 15 days of closing the sale of the real property the Plaintiff shall file in the real property sale case a Report of Distribution with a copy of the signed settlement statement (HUD-1 or otherwise) attached, reduced to a size suitable for filing and a proposed entry approving the report of distribution.

CRITICAL

Exhibits offered at a hearing or trial must be labeled with the party name and item identification.

All exhibits offered for admission during a hearing or trial shall be labeled by party name and item identification.

CRITICAL

An electronically produced ticket must conform in all substantive respects to the Ohio Uniform Traffic Ticket.

The electronically produced ticket shall conform in all substantive respects to the Ohio Uniform Traffic Ticket.

CRITICAL

Pleadings, motions, and other filings must be typed or legibly printed in black or blue ink and correctly captioned.

All pleadings, motions or other filings shall be typed or legibly printed, in black or blue ink, and correctly captioned.

CRITICAL

Except for original wills of different sizes, filings must use 8½-by-11-inch paper, be single-sided, and use 10-to-12-point body text.

All filings (other than original wills of different sizes) must be on 8-1/2" x 11" paper be single sided and the type size for the body of the document shall be not less than ten (10) point or greater than twelve (12) point font.

CRITICAL

Applies to

Continuance motion

A continuance motion must be submitted in writing and include the proper caption and case number.

Motions for continuance shall be submitted in writing with the proper caption and case number.

CRITICAL

Time must be reported in tenths of an hour, in six-minute increments.

Time shall be reported in tenths of an hour (6 minute increments).

CRITICAL

Any modifications or variations to an individually generated form must be permitted by Sup.R. 51(C) or Sup.R. 52(M).

The signature of the applicant or attorney constitutes a certification that the individually generated form on which the signature appears complies with the Superintendence Rules in every respect and that the only modifications or variations are those permitted by Sup.R. 51(C) and Sup.R. 52(M).

CRITICAL

Applies to

Certificate of compliance

The certificate of compliance must be in a format satisfactory to the Court.

The adoption assessor providing the birth parent(s) with a copy of this brochure shall file a certificate of compliance with R.C. 3107.082 in a format satisfactory to the Court prior to the first hearing that involves the birth parent(s) who received the brochure.

CRITICAL

Filings must be in English, except for foreign-language exhibits accompanied by an English transcription and Standard Forms issued by the Supreme Court of Ohio.

Every filing must be in the English language, unless it is a foreign language exhibit with an attached English transcription or it is a Standard Form issued by the Supreme Court of Ohio.

CRITICAL

The Court will not accept incomplete pleadings or pleadings with cross-outs for filing.

The Court will not accept for filing incomplete pleadings or those with cross-outs.

CRITICAL

Papers offered for filing must be typed or printed on 8½-by-11-inch bond paper without backing, except for original attached or offered exhibits and official Clerk-supplied forms.

All papers offered for filing with the Court shall be type written or printed on 8 1/2-inch by 11-inch bond paper without backing. Original documents attached or offered as exhibits and official court forms supplied by the Clerk are exempt from the requirements of this rule.

CRITICAL

Filings must be in English, except for foreign-language exhibits accompanied by an English transcription and Supreme Court of Ohio standard forms.

Every filing must be in the English language, unless it is a foreign language exhibit with an attached English transcription or it is a Standard Form issued by the Supreme Court of Ohio.

CRITICAL

Applies to

Assigned counsel bill

Assigned-counsel bills must be submitted on approved forms.

In all cases involving indigent persons whe=e the Court has appointed counsel, it shall be the responsibility of the assigned counsel to submit to the Court fo= approval on approved forms counsel's bill fo~ services, together with such affidavits of indigency as required by the Ohio Public Defender's Commission, within 14 cays of the termination of the case.

CRITICAL

Filings, except original wills of different sizes, must use 8½-by-11-inch paper, be single-sided, and use 10- to 12-point body type.

All filings (other than original wills of different sizes) must be on 8-1/2" x 11" paper be single sided and the type size for the body of the document shall be not less than ten (10) point or greater than twelve (12) point font.

CRITICAL

Individually generated forms must retain the same blank lines and exact wording as the printed form they replace.

Each individually generated form must be created with the same blank lines and exact wording as on the printed Standard Probate Form it is replacing.

CRITICAL

Adoption cases require an original and copy of each filing, plus sufficient petition copies for service and an additional copy for the court assessor.

(B) An original and a copy of all filings shall be filed in every adoption case. Sufficient additional copies of the petition shall be submitted as required for service of notice, with an additional copy for the court assessor.

CRITICAL

The Court will not accept incomplete pleadings or pleadings containing cross-outs.

The Court will not accept for filing incomplete pleadings or those with cross-outs.

CRITICAL

An electronically produced ticket must conform in all substantive respects to the Ohio Uniform Traffic Ticket.

The electronically produced ticket shall conform in all substantive respects to the Ohio Uniform Traffic Ticket.

CRITICAL

The pre-placement application must use a form prescribed or approved by the Court.

This pre-placement application shall be in a form prescribed or approved by the Court.

CRITICAL

Motions must be in writing and accompanied by a written memorandum containing the facts and counsel’s arguments.

All motions shall be made in writing and accompanied by a written memorandum containing the facts and the arguments of counsel.

WARNING

A transcription must be prepared in accordance with Appellate Rule 9(B).

The Court will provide a digital recording to the reporter who shall prepare a transcription in accordance with Rule 9(B) of the Rules of Appellate Procedure and the reporter shall file a copy of the transcript with this Court.

WARNING

A person requesting a copy must provide the necessary tape at their own expense, and each tape must match the original tape’s length of 30, 60, or 90 minutes.

The person requesting a copy of said proceeding must provide such tape or tapes as ·are necessary to dupli- cate the record to the Bailiff at his own expense. All tapes provided by any person requesting a copy of the proceed- ing must be the same length (30 min., 60 min., or 90 min.) as the original tape on which the record.was made.

WARNING

The attached settlement statement must be reduced to a size suitable for filing.

Within 15 days of closing the sale of the real property the Plaintiff shall file in the real property sale case a Report of Distribution with a copy of the signed settlement statement (HUD-I or otherwise) attached, reduced to a size suitable for filing and a proposed entry approving the report of distribution.

WARNING

A reference to part of an electronically recorded transcript must identify the event, tape number, and elapsed time shown on the recorder counter.

Reference to a particular portion of an electron- ically recorded transcript of proceeding shall be to the event, the number of the tape on which it was recorded and the elapse time of the tape on which it was recorded and the elapse time on the recorder counter reading.

WARNING

Releases, assignments, and similar matters must not be written directly on the dockets.

No release, assignment, or similar matter shall be written directly upon the dockets.

WARNING

All filings must be clearly legible and if they are not clearly legible for any reason, including but not limited to poor handwriting, or poor photocopying they may be refused for filing, or if filed and later determined to be illegible, then stricken.

All filings must be clearly legible and if they are not clearly legible for any reason, including but not limited to poor handwriting, or poor photocopying they may be refused for filing, or if filed and later determined to be illegible, then stricken.

WARNING

Later references may use an identifier’s last four digits or letters; if it has fewer than four characters, the filer must create a unique identifier.

Thereafter, subsequent reference to a particular identifier may be made by reciting the last four digits/letters of the identifier unless there are less than four characters constituting the identifier and then the filer shall create a unique identifier for that item.

WARNING

Time must be reported in tenths of an hour, or six-minute increments.

Time shall be reported in tenths of an hour (6 minute increments).

WARNING

All filings must be clearly legible and if they are not clearly legible for any reason, including but not limited to poor handwriting, or poor photocopying they may be refused for filing, or if filed and later determined to be illegible, then stricken.

All filings must be clearly legible and if they are not clearly legible for any reason, including but not limited to poor handwriting, or poor photocopying they may be refused for filing, or if filed and later determined to be illegible, then stricken.

WARNING

A party may request an alternate recording method, but must make the request in writing.

Any party to a court proceeding may request, ~tzo-z-;t «o~ in writing, two (2) weeks prior to any hearing or trial,· that the proceedings be recorded by an alternate method of recording such as a stenographer, video tape, or other method.

WARNING

Pleadings, motions, and other filings must be typed or legibly printed in black or blue ink and correctly captioned; double-sided pleadings may be rejected.

All pleadings, motions or other filings shall be typed or legibly printed, in black or blue ink, and correctly captioned. Double sided pleadings may be rejected.

WARNING

The identification and address proof must be provided in a format satisfactory to the Court.

Applicants for authority to administer a decedent’s estate, who are not represented by an attorney admitted to practice law in Ohio or who do not reside in Ohio, shall exhibit to the Court current photo identification and proof of the applicant’s current residence and mailing address in a format satisfactory to the Court.

WARNING

The Court may reject double-sided pleadings.

Double sided pleadings may be rejected.

WARNING

Any closing or settlement statement attached to the account under this rule must be reduced to letter size.

When assets, including land, are sold as gains or losses from the carrying values, the closing/settlement statements, if any, (i.e. reduced to letter size) must be attached to the account and the resulting changes in value reflected in the receipts (gain) or disbursements (loss).

WARNING

References to a portion of an electronically recorded proceeding must identify the event, tape number, and elapsed time shown on the recorder counter.

Reference to a particular portion of an electron- ically recorded transcript of proceeding shall be to the event, the number of the tape on which it was recorded and the elapse time of the tape on which it was recorded and the elapse time on the recorder counter reading.

WARNING

Applies to

Account

Any closing or settlement statements attached to an account must be reduced to letter size.

When assets, including land, are sold as gains or losses from the carrying values, the closing/settlement statements, if any, (i.e. reduced to letter size) must be attached to the account and the resulting changes in value reflected in the receipts (gain) or disbursements (loss).

INFO

Additional pages may be attached to the notification if necessary.

[Attach additional pages if necessary.]

INFO

The affiant may attach a separate page if additional space is needed to list residences.

If more space is neededfor additional places of residence you may attach a separate page.

INFO

Counsel are expected to prepare filings professionally and attend to their appearance and presentation.

It is expected that filings made by counsel will be prepared in a professional manner with attention to appearance and presentation of a quality product.

INFO

Additional pages may be attached to the application if necessary.

[Attach additional pages if necessary]

INFO

Applies to

Change of address application

Additional pages may be attached to the change-of-address application if necessary.

[Attach additional pages if necessary]

INFO

Counsel are expected to prepare filings professionally, with attention to appearance and quality.

It is expected that filings made by counsel will be prepared in a professional manner with attention to appearance and presentation of a quality product.

INFO

Additional pages may be attached to the notification form when necessary.

[ Attach additional pages if necessary]

INFO

A separate page may be attached if more space is needed to list additional residences.

If more space is needed for additional places of residence you may attach a separate page.